Progress Theme Flashcards
(38 cards)
Purpose of Progress theme
3
Purpose of the Progress Theme
- monitor and compare planned vs actual achievements
- forecast project’s objectives and continued viability
- control unacceptable deviations
What is progress
Purpose of the Progress Theme
measure of achievement of objectives against plan
Progress can be monitored at what levels
3
Purpose of the Progress Theme
- work package
- management stage
- project level
Which P2 principle is particularly important to Project theme
Purpose of the Progress Theme
Manage by exception
what is exception
Purpose of the Progress Theme
deviation beyond agreed tolerance levels
P2 approach to managing progress
P2 Requirements for Managing Progress
No particular approach prescribed. Any approach that meets the requirement is considered compliant to P2.
Minimum reqts for Project theme
5
P2 Requirements for Managing Progress
- define progress control approach in PID
- be managed by stages (manage by stages principle)
- set tolerances and manage by exception against tolerances (manage by exception principle)
- when exceptions are raised review business justification (continued business justification principle)
- learn lessons (learn from experience principle)
- 4 P2 principles
How P2 provides progress control
4
P2 Requirements for Managing Progress
- delegating authority from one level to level below it
- dividing the project into mgmt stages and authorizing one stage at a time
- time-driven and event driven progress reporting and reviews
- raising exceptions
Six types of tolerance
Six Tolerance Areas by Level
1.Time (+/- target dates),
2.Cost (+/- planned budget)
3.Quality (+/- quality targets in terms of ranges),
4.Scope (MoSCoW prioritisation),
5.Benefits (target benefits in terms of ranges),
6.Risk (limit on aggregated value of threats and limit on any individual threat)
Tolerance levels applicability
6
Six Tolerance Areas by Level
Tolerance levels - Project, Stage, Work package, Product
- Time / Cost / Scope / Risk tolerance -
applicable level - project, stage, work pkg
n/a level - product
- Quality tolerance -
applicable level - proj-prod-desc, product desc
n/a level - stage, work pkg
- Benefits tolerance -
applicable level - business case
n/a level - stage plan, work pkg, product
Allocation of tolerances
Delegating Tolerance and Reporting Actual and Forecast Progress
Corporate Corporate
l I
v
Project tolerances Project level progrees/exceptions
l I
v
Proj board Proj board
l I
v
Stage tolerances Stage level progress/exceptions
l I
v
PM PM
l I
v
Work Pkg tolerances Work Pkg progress/issues
l I
v
TM TM
How many types of progress controls does P2 provide throughout the life of a project:
1.Event-driven control - at the occurence of specific events like completion of PID, end of stage, occurence of issue etc.
2.Time-driven control - periodic like weekly check-point report, monthly highlight report
- ————- and ———- require time-based approach
- ———– (———) is event based activity
- Monitoring and reporting
- control (decision-making)
The following management products assist the Project Manager in establishing baselines for progress control:
1.Project plan - project-level perf targets and tolerances
2.Stage plan - basis for day-to-day control of mgmt stage and detailed stage tolerances
3.Exception plan
- who - requested by proj board
- when - exception report
- which process - directing a project
4.Work package plan - agreement b/w PM and TM on work to be completed w/ detailed tolerances
The following management products assist in reviewing progress:
5
1.Issue register - formal issues
2.Quality register - planned and implemented quality activities
3.Risk register - record of risks
4.PSA - status on products within proj mgmt stage
5.daily log for recording actions and informal issues not captured in any other registers/logs
——— log is used to capture and report lessons when reviewing progress.
Large projects are more likely to use a ———– as part of reviewing progress.
lessons
lessons report
Although lessons may be identified and recorded during a project, learning lessons involves ————–
taking action to implement
improvements in current/future projects
The following management products (reports) are used for reporting progress:
4
- Checkpoint report (progress against work pkgs) - TM to PM
- Highlight report (whole project or mgmt stage) - PM to Proj board
- End stage report (end of stage + progress till date,overall project) - PM to Proj board
- Project report (end of project to evaluate and authorise closure) - PM to Proj board
The output from reviewing progress is a decision whether…
Raising Exceptions
the work package, stage plan or project plan
remains or is forecast to remain within agreed tolerances
Work Package-level exceptions - who raises them and action
1.TM raises issue to PM
2.PM advises corrective action
Stage-level exceptions - who raises them and actions
4
1.PM provides issue report to proj board
2.Proj board provides exception report
3.Proj board may ask PM for exception plan to replace plan forecast to exceed tolerances
4.Proj board assesses , reviews and approves exception plan.
Project-level exceptions
2
1.Proj board to approach corporate for decision
2.PM to produce exception plan w/ guidance from proj board
RnR - Corporate
2
Progress theme
1.Provide proj tolerances and capture in proj mandate
2.Decide on exception plans when proj level tolerances are forecast to be exceeded
RnR - Executive
4
Progress theme
1.Provide stage tolerances
2.Ensure progress consistent w/ busi perspective
3.Decide on exception plans when stage level tolerances are forecast to be exceeded
4.Recommend future action to corporate if proj level tolerances are forecast to be exceeded
