Project Management Flashcards
Stages in project management
- Concept and initiation
- Planning
- Execution
- Monitoring and Control
- Closure
Concept and initiation (pm stages)
Initial idea for project and setting goals
Planning (pm stages)
Planning resources and time
Gantt chart is used
Execution (pm stages)
Commencing the project
Monitoring and control (pm stages)
During execution, the project manager monitors the progress and control what is happening.
If anything happens he must reschedule some of the task to try to keep the project complete in allowed time and budget
Closure (pm stages)
Project complete and handover from project team to client.
Signing off contracts
Types of PM software
Desktop and web-based
Single user
Personal
Collaborative
Task in PM software
- Planning
- Scheduling of Tasks (software help to create Gantt Chart)
- Allocation of resources
- Costings
- Communication
- Decision Making - Graphs and reports can be produced to help decision making, also identify Critical Path
Critical Path Analysis
CPA finds a project’s critical path
The tasks in critical path must be completed on time
CPA also defines the minimum time a project can be completed
Gantt Chart
Show start and finish dates of each task
Show predecessor of each task
Show progress of the task
Disaster recovery management
To identify what risk might happen and prepare plans to overcome such problems
reduce loss of time, money or company assets
Risk Assessment
identifying the potential risks to an organization and analyze the potential impact and likelihood of each risk occurring
e.g. power cut, fire, malware, loss of key personnel
Perpetrator Analysis
Some risks involve people who deliberately cause problem
e.g. stealing company secret
Quantifying Risk
Risk = Likelihood x Impact
Through analysis, both likelihood and impact is given a number rating
Securing from loss of key personnel
Prevent key knowledge lose
Administrative password must have a copy or written in a sealed envelop
Knowledge of work should be documented
