Project Management Flashcards
(18 cards)
What are the characteristics of a project
One time activities Well defined desired end results Desired start and end dates Consume resources Often coordinated with other projects of the parent organization
What is a project
A series if non-repetitive activities that combine to fulfill certain objectives
Why do organizations take up projects
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Benefits for project management
-Promotes clear focus on results
-produces lower costs higher quality
Enhances interdepartmental cooperation
-Helps identify problems early so corrective actions may be taken
-leads to better development times
Difference between project management and departmental management
- pm: new project / dm: repeat process
- pm: one objective / dm: several objectives
- pm: one time limited life / dm: ongoing
- pm: uncertainty &risk / dm: familiarity
- pm: disturbs status quo/dm: supports status quo
Challenges of project management
- creates greater organizational complexity
- may violate organizational policies
- creates more resource conflicts
- usually provides project managers with more responsibility than authority
Definition of project charter
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Ways to manage stakeholders
- identify all stakeholders who may have an interest in the project
- assess your authority / influence with each stakeholder
- identify the position of each stakeholder toward the project
- clarify areas of stakeholder interest (what is their stake)
- Develop a stakeholder strategy
What are stakeholders
Individuals or groups who share and interest (stake) in your project
Stakeholders might include:
Project manager Project team Customers Suppliers Employees Governments Unions Local communities Consultants
Stakeholder strategy includes:
Development of policies, procedures, action plans for dealing with various stakeholders
- identify potential people (coalition) for and against the project
- Develop plan to share power with the stakeholders
What are the 3 success parameters
Quality
Cost
Time
What is a smart goal
Specific Measurable Achievable Reasonable Timely
What is smart goal used for
Help write clear concise project objectives
How do u motivate project team
- Professionally interesting and stimulating work
- recognition and accomplishment
- experienced management personnel
- proper technical direction and leadership
- qualified project team personnel
Definition of Work breakdown structure
A listing of all the tasks that must be completed to achieve the project objectives
Estimating time formula
Te = (To+4Tm+Tp)/6
Te:time estimate
To:most optimistic time
Tp:most pessimistic time
Tm:most probable time
Why might project fail
-cost/schedule overrun due to unmet objectives
-project no longer fits with strategic direction of the organization
-support for project has been lost
-environmental changes appear that influence project future
Project priority is not high enough to compete with other projects
