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Project management Flashcards

1
Q

Misaligned team priorities

Project Manager

A

Let’s realign on the goals.

I noticed we’re focusing on different aspects. Let’s realign on the goals to stay on track.

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2
Q

Client requests last-minute changes

Project Manager

A

Let’s assess the impact.

I understand you want changes. Let’s assess the impact on the timeline and budget first.

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3
Q

Team member overwhelmed with tasks

Project Manager

A

How can I support you?

I see you’re juggling a lot. How can I support you to lighten the load?

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4
Q

External supplier delays delivery

Project Manager

A

What’s the revised timeline?

I see there’s a delay. What’s the revised timeline, and how can we minimize the impact?

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5
Q

Conflicting feedback from stakeholders

Project Manager

A

Let’s find a middle ground.

I hear both perspectives. Let’s find a middle ground that works for everyone.

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6
Q

Budget constraints limit features

Project Manager

A

Let’s prioritize the essentials.

Given the budget, let’s prioritize the essentials and plan the rest for future updates.

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7
Q

Team lacks clarity on next steps

Project Manager

A

Let’s break this down into actionable steps.

The plan seems unclear. Let’s break this down into actionable steps for the team.

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8
Q

Client is unhappy with progress

Project Manager

A

Let’s review the milestones.

I understand your concerns. Let’s review the milestones and adjust the plan if needed.

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9
Q

Scope creep threatens deadlines

Project Manager

A

Let’s revisit the project scope.

These new requests are great, but let’s revisit the project scope to ensure we meet the deadline.

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10
Q

Client disagrees with design choices

Project Manager

A

Let’s revisit the user research.

I hear your concerns. Let’s revisit the user research to ensure the design aligns with user needs.

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11
Q

Unexpected technical issue arises

Project Manager

A

Let’s involve the technical lead.

This issue is beyond our current expertise. Let’s involve the technical lead for guidance.

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12
Q

Team is behind schedule

Project Manager

A

Let’s identify bottlenecks.

We’re falling behind. Let’s identify bottlenecks and adjust the plan to catch up.

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13
Q

Unclear project progress

Client

A

Can you provide an update?

I’m not sure where we stand. Can you provide an update on the project progress?

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14
Q

Dissatisfied with deliverables

Client

A

This doesn’t meet my expectations.

I’ve reviewed the design, and this doesn’t meet my expectations. Can we discuss improvements?

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15
Q

Concerned about deadlines

Client

A

Are we on track to meet the deadline?

The launch date is approaching. Are we on track to meet the deadline?

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16
Q

Unhappy with team communication

Client

A

I need more frequent updates.

I feel out of the loop. I need more frequent updates to stay informed.

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17
Q

Budget is being exceeded

Client

A

How can we stay within budget?

The costs are adding up. How can we stay within budget while delivering what we need?

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18
Q

Confused about technical details

Client

A

Can you explain this in simpler terms?

I don’t fully understand the technical details. Can you explain this in simpler terms?

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19
Q

Unclear about next steps

Client

A

What’s the plan moving forward?

I’m not sure what happens next. What’s the plan moving forward?

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20
Q

Want to provide feedback

Client

A

Here’s my feedback.

I’ve reviewed the prototype, and here’s my feedback. Let’s discuss how to incorporate it.

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21
Q

Concerned about quality

Client

A

Is this the best we can do?

The design feels a bit basic. Is this the best we can do, or are there other options?

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22
Q

Need clarification on roles

Client

A

Who is responsible for this?

I’m not sure who to contact for updates. Who is responsible for this part of the project?

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23
Q

Unsure about a decision

Client

A

Can we explore other options?

I’m not entirely convinced about this approach. Can we explore other options?

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24
Q

Need to escalate an issue

Client

A

I’d like to involve senior management.

This issue isn’t being resolved. I’d like to involve senior management to find a solution.

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25
Presenting design concepts | Designer
Here’s the rationale behind this design. | Here’s the rationale behind this design. It aligns with user research and improves usability.
26
Pushing back on unrealistic requests | Designer
This might impact usability. | Adding that feature might impact usability. Let’s explore alternatives that balance functionality and design.
27
Requesting feedback | Designer
What are your thoughts on this? | I’ve created a new wireframe. What are your thoughts on this direction?
28
Explaining design decisions | Designer
This is based on user research. | This layout is based on user research, which shows that learners prefer simplicity and clear navigation.
29
Addressing technical constraints | Designer
This might not be feasible to implement. | This design might not be feasible to implement with the current tech stack. Let’s discuss alternatives.
30
Requesting more time for quality work | Designer
I need more time to refine this. | To ensure the design meets the highest standards, I need more time to refine this.
31
Handling conflicting feedback | Designer
Let’s find a balance between these ideas. | I’ve received conflicting feedback. Let’s find a balance between these ideas to move forward.
32
Suggesting usability improvements | Designer
This could enhance the user experience. | Adding a progress bar could enhance the user experience by giving learners a sense of accomplishment.
33
Explaining design limitations | Designer
This is the best solution within constraints. | Given the time and budget, this is the best solution that meets both user needs and project constraints.
34
Proposing a design iteration | Designer
Let’s test this and iterate. | I think this design has potential, but let’s test it with users and iterate based on their feedback.
35
Requesting user research data | Designer
Do we have data to support this? | The client wants to add a new feature, but do we have data to support this decision?
36
Defending design consistency | Designer
This ensures brand consistency. | Using the same color scheme and typography ensures brand consistency across the platform.
37
Offering creative solutions | Designer
What if we tried this approach? | The current design isn’t working. What if we tried this approach to solve the problem?
38
Addressing accessibility concerns | Designer
Let’s make this more accessible. | The current design doesn’t meet accessibility standards. Let’s make this more inclusive for all users.
39
Explaining the value of UX/UI | Designer
Good design drives user engagement. | Good design drives user engagement and retention. Let’s invest in creating a seamless experience.
40
Requesting resources for testing | Designer
We need to conduct user testing. | To validate this design, we need to conduct user testing. Can we allocate resources for this?
41
Feeling overwhelmed with tasks | Junior
I need help prioritizing my tasks. | I’m feeling a bit overwhelmed with my workload. Can you help me prioritize my tasks?
42
Unclear about instructions | Junior
Can you clarify what’s expected? | I’m not entirely sure about the next steps. Can you clarify what’s expected of me?
43
Struggling with a technical issue | Junior
I’m stuck and need some guidance. | I’ve been trying to solve this technical issue, but I’m stuck. Can you provide some guidance?
44
Wanting to learn and grow | Junior
Can you recommend resources to improve? | I want to get better at this skill. Can you recommend any resources or training to help me improve?
45
Receiving unclear feedback | Junior
Can you give me more specific feedback? | I received feedback, but it’s a bit unclear. Can you give me more specific examples of what to improve?
46
Feeling unsure about contributing | Junior
I have an idea, but I’m not sure if it’s good. | I have an idea for the design, but I’m not sure if it’s good. Can I share it and get your thoughts?
47
Needing more time to complete a task | Junior
I need more time to do this properly. | I want to ensure I do this task well, but I think I need more time to complete it properly.
48
Noticing a potential problem | Junior
I think there might be an issue here. | While working on this, I noticed something that might be a problem. Can we discuss it?
49
Wanting to take on more responsibility | Junior
I’d like to contribute more to this project. | I’ve been observing the project, and I’d like to contribute more. Are there additional tasks I can take on?
50
Feeling left out of discussions | Junior
Can I be included in the next meeting? | I feel like I’m missing context on some decisions. Can I be included in the next meeting?
51
Receiving conflicting instructions | Junior
I’ve received different directions. Can we align? | I’ve received different instructions from two team members. Can we align on the best approach?
52
Struggling with a tight deadline | Junior
I’m concerned about meeting this deadline. | I’m working hard, but I’m concerned about meeting this deadline. Can we adjust the timeline or get support?
53
Wanting feedback on performance | Junior
Can you give me feedback on how I’m doing? | I’d like to improve in my role. Can you give me feedback on how I’m doing so far?
54
Needing mentorship or support | Junior
Can you mentor me through this task? | This task is new to me, and I’d appreciate some guidance. Can you mentor me through it?
55
Wanting to share a new idea | Junior
I have a suggestion for improvement. | I’ve been thinking about this, and I have a suggestion for improvement. Can I share it with the team?
56
Struggling with team dynamics | Junior
I’m having trouble communicating with X. | I’m having trouble communicating with a team member. Can you help me navigate this situation?
57
Wanting to improve collaboration | Junior
How can I work better with the team? | I want to be a better team player. How can I work more effectively with the team?
58
Feeling unsure about career growth | Junior
Can we discuss my career development? | I’d like to grow in my role. Can we discuss my career development and set some goals?
59
Identifying stakeholder goals | Needs analysis
What are your primary objectives? | To ensure we’re aligned, can you share what your primary objectives are for this project?
60
Clarifying user needs | Needs analysis
Who is the target user, and what do they need? | Who is the target user for this product, and what are their main pain points or needs?
61
Understanding business requirements | Needs analysis
What are the key business outcomes? | What are the key business outcomes you’re hoping to achieve with this project?
62
Defining project scope | Needs analysis
What’s in scope and what’s out of scope? | To avoid scope creep, let’s define what’s in scope and what’s out of scope for this project.
63
Gathering functional requirements | Needs analysis
What features are essential? | What features are essential for the first version of this product?
64
Exploring technical constraints | Needs analysis
Are there any technical limitations? | Are there any technical limitations or existing systems we need to consider?
65
Assessing user pain points | Needs analysis
What challenges are users currently facing? | What challenges are users currently facing that we need to address in this solution?
66
Prioritizing requirements | Needs analysis
What’s the most important to address first? | With so many potential features, what’s the most important to address first?
67
Understanding success metrics | Needs analysis
How will we measure success? | How will we measure success for this project? Are there specific KPIs or metrics?
68
Identifying risks | Needs analysis
What potential risks should we plan for? | What potential risks or challenges should we plan for during this project?
69
Gathering feedback on existing systems | Needs analysis
What’s working well and what’s not? | For the current system, what’s working well, and what’s not meeting your needs?
70
Understanding user workflows | Needs analysis
Can you walk me through the current process? | To design a better solution, can you walk me through the current user workflow?
71
Clarifying budget and timeline | Needs analysis
What’s the budget and timeline for this? | What’s the budget and timeline for this project, and are there any flexibility constraints?
72
Exploring user personas | Needs analysis
Can you describe your typical user? | Can you describe your typical user, including their goals, behaviors, and challenges?
73
Validating assumptions | Needs analysis
Is this assumption correct? | We’re assuming that users prefer X. Is this assumption correct, or do we need to validate it further?
74
Identifying dependencies | Needs analysis
Are there other projects or teams we need to coordinate with? | Are there other projects or teams we need to coordinate with to ensure alignment?
75
Understanding compliance needs | Needs analysis
Are there any regulatory requirements? | Are there any regulatory or compliance requirements we need to consider for this project?
76
Gathering stakeholder input | Needs analysis
Who else should we involve in this process? | Who else should we involve in this process to ensure we capture all requirements?
77
Defining user acceptance criteria | Needs analysis
What would make this project successful for you? | From your perspective, what would make this project successful? What are your acceptance criteria?
78
Exploring scalability needs | Needs analysis
Do you anticipate future growth or changes? | Do you anticipate future growth or changes that we should design for now?
79
Situation | Presentation meeting
Key Phrase | Example Sentence
80
Introducing the design concept | Presentation meeting
Here’s the vision behind this design. | Here’s the vision behind this design. It focuses on improving usability and creating a seamless experience.
81
Explaining design decisions | Presentation meeting
This decision is based on user research. | We chose this layout because it’s based on user research, which shows it enhances navigation and engagement.
82
Addressing stakeholder concerns | Presentation meeting
Let me explain why this works. | I understand your concern about the color scheme. Let me explain why this works for our target audience.
83
Presenting user-centered solutions | Presentation meeting
This design prioritizes user needs. | This design prioritizes user needs by simplifying the interface and reducing cognitive load.
84
Handling feedback | Presentation meeting
That’s a great point. Let’s explore it. | That’s a great point about the button placement. Let’s explore how we can adjust it without compromising the flow.
85
Highlighting key features | Presentation meeting
This feature addresses a key user pain point. | This feature, like the progress tracker, addresses a key user pain point by providing clarity and motivation.
86
Defending design choices | Presentation meeting
This aligns with our project goals. | This design aligns with our project goals of creating an intuitive and accessible platform for English learners.
87
Proposing next steps | Presentation meeting
Here’s what we recommend moving forward. | Based on the feedback, here’s what we recommend moving forward to refine the design.
88
Clarifying technical feasibility | Presentation meeting
This is feasible within our constraints. | This design is feasible within our technical constraints, and here’s how we plan to implement it.
89
Acknowledging limitations | Presentation meeting
We’ve considered the trade-offs. | We’ve considered the trade-offs, and while this design has limitations, it balances user needs and project constraints.
90
Inviting collaboration | Presentation meeting
We’d love your input on this. | We’d love your input on this section to ensure it meets both user and business goals.
91
Summarizing the presentation | Presentation meeting
To recap, here’s what we’ve covered. | To recap, here’s what we’ve covered: the design vision, key features, and next steps.
92
Addressing questions | Presentation meeting
Let me clarify that for you. | Let me clarify that for you. The reason we chose this approach is to ensure consistency across platforms.
93
Presenting alternatives | Presentation meeting
Here are a few options we explored. | Here are a few options we explored, and this is the one we recommend based on user testing.
94
Emphasizing user testing results | Presentation meeting
User testing validated this approach. | User testing validated this approach, showing a 20% improvement in task completion rates.
95
Aligning with business goals | Presentation meeting
This supports the overall business strategy. | This design supports the overall business strategy by increasing user engagement and retention.
96
Requesting approval | Presentation meeting
Do we have your approval to move forward? | Based on the feedback, do we have your approval to move forward with this design?
97
Offering to iterate | Presentation meeting
We can refine this further if needed. | If there are additional concerns, we can refine this further to ensure it meets your expectations.
98
Highlighting accessibility | Presentation meeting
This design is inclusive and accessible. | This design is inclusive and accessible, meeting WCAG standards to ensure it works for all users.
99
Closing the presentation | Presentation meeting
Thank you for your time and feedback. | Thank you for your time and feedback. We’ll incorporate your input and share updates soon.

Business English (2 decks)

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