project managment Flashcards
(43 cards)
Describe the role of a Project Manager in an Information Systems Project.
A Project Manager is a systems analyst with skills in management, leadership, technical areas, conflict management, and customer relationships, responsible for initiating, planning, executing, and closing down a project.
How does the environment of a Project Manager affect their work?
The project manager’s environment is characterized by continual change and problem solving, which requires the project manager’s Understanding of the project management process.
Define a project in the context of Information Systems.
A project is a planned undertaking of related activities aimed at reaching an objective that has a defined beginning and end.
What is a deliverable in the context of a project?
A deliverable is an end product of a phase in the Systems Development Life Cycle (SDLC).
Explain what a System Service Request (SSR) is.
A System Service Request (SSR) is a standard form used to request or propose systems development work within an organization, including details like the contact person, problem statement, service request statement, and liaison contact information.
How is project management defined?
Project management is a controlled process that involves initiating, planning, executing, monitering, and closing down a project.
List the steps involved in the Project Management Process.
- Phase 1: Initiating the Process
- Phase 2: Planning the Project
- Phase 3: Executing the Project
- Phase 4: Monitoring and controlling process.
- Phase 5: Closing down the Project.
Describe the first phase of the project management process.
The first phase is Initiation, which involves assessing size, scope, and complexity, and establishing procedures such as:
* initiation team
* relationship with the customer
* project initiation plan
* management procedures
* project management environment
* project workbook.
Describe the second phase of the project management process.
The second phase is project planning, It defined clear, discrete activities and the work needed to complete each activity.
tasks:
* defined project scope, alternative, feasibility
* divide project into tasks
* estimate resource requirements
* develop preliminary schedule
* develop communication plan
* determine standards and procedure.
* risk identification and assessment
* create preliminary budget
* develop a statement of work.
* set baseline project plan.
Define the purpose of the Statement of Work (SOW) in project planning.
The Statement of Work (SOW) serves as a ‘contract’ between the IS staff and the customer, detailing deliverables and time estimates for a system development project.
How is the Baseline Project Plan (BPP) structured in project management?
The Baseline Project Plan (BPP) contains estimates of scope, benefits, schedules, costs, risks, and resource requirements.
What is the significance of the Work Breakdown Structure (WBS) in project planning?
The Work Breakdown Structure (WBS) is important as it divides the project into manageable and logically ordered tasks and subtasks.
What is a preliminary budget?
It’s a cost benefit analysis of lining planned expenses and revenues.
Do you know the key tasks involved in the Planning phase of project management?
Key tasks in the Planning phase include defining project scope, alternatives, feasibility, dividing the project into tasks, estimating resource requirements, developing a preliminary schedule, creating a communication plan, determining standards and procedures, identifying and assessing risks, creating a preliminary budget, developing a statement of work, and setting a baseline project plan.
How does the Execution phase differ from the Planning phase in project management?
The Execution phase focuses on implementing the project plan, coordinating people and resources, and ensuring that project activities are carried out as planned, while the Planning phase involves defining the project scope and creating the plan.
Describe the final phase of the project management process.
The final phase is Closedown, which involves completing all project activities, finalizing deliverables, obtaining acceptance from the customer, and closing out the project.
What are the main components to consider when estimating resource requirements in project planning?
Main components to consider include the types of resources needed (human, financial, material), the quantity of each resource, and the timeline for resource allocation.
Define the role of risk identification and assessment in project planning.
Risk identification and assessment involve recognizing potential risks that could impact the project and evaluating their likelihood and impact to develop strategies for mitigation.
How does a preliminary budget contribute to project planning?
A preliminary budget outlines planned expenses and revenues, providing a cost-benefit analysis that helps in financial planning and resource allocation for the project.
Describe a Gantt chart.
A Gantt chart uses horizontal bars to represent task durations in a project.
Define a network diagram.
A network diagram uses boxes and links to represent task dependencies within a project.
How can special-purpose project management software assist with Gantt charts?
Special-purpose project management software is available to create and manage Gantt charts effectively.
How does a network diagram differ from a Gantt chart?
A network diagram shows task dependencies, while a Gantt chart shows task durations and time overlap.
What is the purpose of a preliminary budget in project management?
A preliminary budget helps in planning and allocating resources for a project, and spreadsheet software is suitable for this task.
