Project planning Flashcards
(16 cards)
What is a project?
A project is a temporary organisational structure set up to create a unique product or service within certain constraints such as time, cost, and quality.
List four examples of projects.
- Construction
- Manufacturing
- Scientific research
- Management change
What distinguishes projects from business as usual?
- Temporary
- Unique
- Closed after attaining objectives
- On-going
- Repetitive
- Objective is to sustain business
Define a stakeholder.
A stakeholder is a person, group, or organisation that is affected by or can affect a business or organisation’s actions, beliefs, or objectives.
What are the two main types of stakeholders?
- Internal
- External
Identify three reasons why project plans fail.
- Corporate goals not understood at lower levels
- Plans encompass too much in too little time
- Poor financial estimates
What is the primary purpose of project planning?
To establish a set of directions in sufficient detail to tell the project team exactly what must be done, when it must be done, and what resources to use.
Fill in the blank: A Statement of Work (SOW) is a _______ document that defines all aspects of a project.
legally binding
What are the key components of a Statement of Work?
- Project Objectives
- Scope of Work
- Deliverables
- Timeline
- Budget
What is a work breakdown structure?
A deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives.
List the steps to create a work breakdown structure.
- Assess the project scope
- Gather critical deliverables
- Prioritize deliverables
- List spreadsheets
- Create a work breakdown structure
- Assign accountability to team members
What does RACI stand for?
- Responsible
- Accountable
- Consulted
- Informed
True or False: The planning phase of a project is the least important phase.
False
What is the role of the project manager during the planning phase?
Understand expectations, identify key stakeholders, determine atypical aspects of the project, and develop an invitation list for the PM team.
What is the definition of the project kickoff meeting?
A meeting that defines the success criteria, assumptions, constraints, organisational chart, roles, and responsibilities for the project.
What is the iterative process in project planning?
A systematic repetition of a sequence or formula to achieve the desired outcome, involving planning, designing, implementing, testing, evaluating, and reviewing.
