Proofing

Question 1

Explain why the automated suggestions given by spell check software do not always give the correct response

Answer 1

Spell checkers highlight words and phrases after they are compared to its own dictionary. Sometimes, certain words do not exist in the dictionary and would be flagged

Question 2

Explain why validation checks must be appropriate to the data that is being checked

Answer 2

Validation is used to check if the data entered is reasonable. The right checks should be used as they may not work on the data if the wrong check is used

Question 3

Describe the importance of accuracy and the potential consequences of data entry errors

Answer 3

If accurate data is not entered, it can lead to severe consequences (especially if the data is used in medical care, scientific experiments and finance)

Question 4

Define the term verification

Answer 4

A way of preventing errors when data is copied from one medium to another

Question 5

Describe visual verification

Answer 5

Checking for data entry errors by comparing the original paper documents with the data on the computer

Question 6

Describe double data entry

Answer 6

Entering data twice and the computer compares the two sets of data, either by comparing them after data has been entered or by comparing them during data entry

Question 7

Explain the need for validation as well as verification

Answer 7

They will help reduce the number of errors in data entry