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Laboratory Management > Purchasing and Inventory > Flashcards

Purchasing and Inventory Flashcards

1
Q

These are the benefits of an Inventory Management Program.

A
  1. Supplies and reagents are always available
  2. Maintaned quality
  3. Waste minimized and stays within budget
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2
Q

This is one of the challenges of Inventory Management.

A

Balancing between availability and expiration.

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3
Q

This is the lifespan of RIA reagents.

A

3 to 8 weeks

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4
Q

This is the lifespan of API kits.

A

4 to 12 months

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5
Q

This is the lifespan of Antisera.

A

1 to 4 years

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6
Q

This is the lifespan of Antibiotic Disks.

A

2 to 3 years

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7
Q

This is the lifespan of Ready-To-Use Culture Media.

A

1 to 2 months

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8
Q

This is the lifespan of Dehydrated Culture Media.

A

3 to 5 years

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9
Q

This is the meaning of RIA.

A

Radioimmunoassay

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10
Q

These are examples of test kits.

A
  1. Pregnancy Test Kits
  2. Drug Test Kits
  3. Covid Antigen Test Kits
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11
Q

These are the antiseras and their color.

A
  1. Antisera A (Blue)
  2. Antisera B (Yellow)
  3. Antisera D (Clear)
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12
Q

This is the meaning of a vendor.

A

Manafacturer

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13
Q

This is a document that contains the transactions between buyer and seller.

A

Purchase Contract

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14
Q

This is the responsibility of a Medical Technologist to newly purchased products.

A

Responsibility to test prodcts if it works.

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15
Q

This is document with instructions on how to properly handle and store products.

A

Policies and Procedures

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16
Q

This is where Policies and Procedures are found.

A

Standard Operation Procedure (SOP)

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17
Q

This is where you can find all the information about a product and a person can also input additional and tracking information.

A

Log Book

18
Q

This is a way to find out if a product or reagent is defected and is usually done with a log book.

A

Tracking

19
Q

These are 3 ways to establish a system to qualify and select vedors.

A
  1. Define criteria for supplies and services.
  2. Use information from other laboratories.
  3. Evaluate before purchase and after receipt.
20
Q

These are 3 ways for Purchasing Considerations.

A
  1. Government Requirements
  2. Negotiating Prices
  3. Reviewing Contracts
21
Q

These are the 6 steps on how to implemet Inventory Control.

A
  1. Assign Responsibility
  2. Analyze Needs
  3. Establish Minimum Stock
  4. Develop Forums and Logs
  5. Establish System for Receiving and Storing
  6. Maintain Inventory System in All Storage Areas
22
Q

These are the 3 extra requirements in order to conduct analysis of supply and reagents.

A
  1. Listing all the tests
  2. Identifying all supplies needed in each test
  3. Use all available information to estimate the usage
23
Q

These are the 6 information required to perform the Analysis of Needs.

A
  1. Item Description
  2. Unit of Count
  3. Usasge per Month
  4. Priority Level
  5. Order Lead or Delivery Time
  6. Storage Space and Conditions
24
Q

This is a process for calculating how much is required of any particular item for a given period of time.

A

Quantification

Usage per Time Period

25
Q

These are the three times when Quantification is necessary.

A
  1. Annual health care planning.
  2. New health program implementation.
  3. Preparation for an potential or identidied epidemic.
26
Q

These are the two Quantification Methods.

A
  1. Consumption-based Method
  2. Morbidity-based Method
27
Q

This is a Quantidication Method in which it is based on the actual usage and is the most used method.

A

Consumption-based

28
Q

These are the 3 things you must take into account when using the Consumption-based Method.

A
  1. Healthy supplies used.
  2. Wastage-expired or spiled supplies.
  3. Supplies out for stock for >15 days any time.
29
Q

This Quantification Method is based on the actual number of episodes (the amount of people having a certain disease).

A

Morbidity-based

30
Q

These are the 4 things you must take into account when using the Morbidity-based Method.

A
  1. Population Size
  2. Disease Incidence
  3. Accuracy of Morbidity Data
  4. Treatment Guidelines
31
Q

This is a type of Inventory Control that requires the maintenance of records and is useful to be kept in stockrooms.

A

Documentation

e.g. Log Books

32
Q

These are records you must maintin when documenting the inventory.

What is written in a Log Book?

A
  1. Date Received
  2. Lot Number
  3. Pass or Fail Acceptance Rate
  4. Date Placed in Service or Disposition
33
Q

These are the 8 pieces of information that can be found in a Stock Logbook

A
  1. Name and Signature
  2. Date of Recepit
  3. Quantity
  4. Date of Expiration
  5. Minimum Stock
  6. Stock Balance
  7. Shelf Number
  8. Destination
34
Q

These are the 6 precautions when inspecting new orders at the time of delivery.

A
  1. Verify contents.
  2. Check integrity.
  3. Record date each item received.
  4. Record expiration date.
  5. Store new shipment behind existing shipment.
  6. Create or update records.
35
Q

These are the 8 characteristics of a storeroom.

A
  1. Clean
  2. Organized
  3. Lockable
  4. Well-ventilated
  5. No Direct Sunlight
  6. Sturdy Shelving
  7. Items Within Reach
  8. Safety Precautions Available
36
Q

These are the characteristics of a good shelves.

A
  1. Labelled
  2. Numbered
  3. Organized
37
Q

These are the purposed of an ogrnaized shelf.

A
  1. Avoid losing a product.
  2. Saves a lot of time.
  3. Systemizes storage space.
38
Q

This is the necessary action to take when opening a reagent or supply with regards to its shelf life.

A

Listing down the “Date Opened” and supplies are opened and unopened.

39
Q

These are the 4 most important rules for continuous monitoring of Inventory Control.

A
  1. Assign Responsibility
  2. Maintiain Inventory System in All Storage Areas
  3. Conduct Weekly Physical Counts
  4. Update Records
40
Q

These are the advantages of Computerized Stock Management.

A
  1. Exact current state and product classification.
  2. Management of expiration dates
  3. Statistics for future planning.
  4. Management of possible distribution.
  5. Makes inventory tasks easier.
41
Q

These are the disadvantages of Computerized Stock Management.

A
  1. Needs an on-site computer.
  2. Requires trained staff to operate.
42
Q

These are the three major results in successful Inventory Management.

A
  1. Increase laboratory efficiency and effectiveness.
  2. Assurance that patient or clinical needs are met.
  3. Products available when needed.

Laboratory Management (11 decks)

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