Purposive Communication Midterm Flashcards
(47 cards)
Elements of Academic Writing
- Purpose
- Genre
- Audience
- Context
- Register
- Style
Types of Purposes
- Informative
- Directive
- Expressive
Intend to convey information
Informative
Influence other’s actions, emotions, beliefs, and attitudes
Directive
Expresses feelings, attitudes, wishes, and intentions.
Expressive
Informative purpose
to inform, report, describe, declare, announce, confirm, explain
Directive purpose
to assert, argue/refute, persuade/encourage, advise, order, warn, threaten, exhort
Expressive purpose
to praise/compliment, approve, rebuke, condemns, affirm, empathize/sympathize, console, condole.
Refers to a category of text based on its readily distinguishable features marking it off clearly from other text types.
Genre
Determined by the writer based on the purpose or function of writing. May include individuals or groups based on their age, gender, academic background, interests, academic, professional social affiliations, or personal relations.
Audience
The medium in which the text is used, and the physical environment in which it may be read.
Context
Form of language associated with a particular subject matter (distinct occupational groups like surgeons, pilots, engineers, etc…)
Register
Broader term used for everything else.
Style
Five main language style
- Ultra-formal: important public ceremonies
- Formal: all public communications of a serious nature
- Modified formal: general-purpose public communication
- Colloquial: ordinary, everyday communication
- Ultra-colloquial: the slang, radical, innovative communication
Includes all written communications or transactions between officials and employees of a particular company or organization. These are confidential.
Interoffice Correspondence
Types of Interoffice Correspondence
- Memorandum
2. Minutes of the Meeting
A note, document or a form of communication intended to issue a directive, execute a policy, present an information report, provide suggestions and instructions, propose a particular project, convey information, rebuke errors, give warnings, solve problems, or make requests.
Memorandum
Types of Memorandum
- Directive Memo
- Report Memo
- Response Memo
- Confirmation Memo
- Ideas and Suggestions Memo
Essential Parts of a Memorandum
- Letterhead
- Dating
a. Dateline (date)
b. Recipient (To)
c. Sender (From)
d. Subject (Re) - Body of the memo
- Signatory
Actual record of the proceedings or what transpires during a particular meeting. Also serves as a source of information for those who fail to attend the meeting, point of reference for some who have been given functions or assignments during the past meeting, and a true record for keeps.
Minutes of the Meeting
Included in the Minutes
- Date, Time, and Venue of the meeting
- Presider
- Attendees/Absentees
- Amendments to previous meeting’s minutes through business arising
- How agendas carried out:
a. Motions made
b. Motions approved
c. Motions denied
d. Suggestions
e. Plan of Action
f. New business
g. Schedule, time and venue of the next meeting - Approval and signature of the presider
The first actual correspondence one has to write right after graduation. It is composed of an application letter and a resume’ or curriculum vitae. Its purpose is to convince the company to hire the applicant while its immediate purpose is fort he applicant to be called for an interview for personal appearance and for document perusal.
Employment Letter
A cover letter written to specify one’s intention to apply for a particular position, specifically market his own skills or summarize his work experience if there’s any. This also serves as a formal self-introduction as it contains one’s personal data, details about educational attainment, skills, and even character references.
Application Letter
How to write an application letter effectively
- The letter must utilize one pattern in writing, that is having introduction, body and conclusion.
- The introduction must be engaging.
- The letter must also specify why hiring the applicant will benefit much the company.
- The letter must also include the applicant’s experiences, strengths and interpersonal skills.
- The letter must paint an applicant perfect for the said position.
