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1
Q

5 Mandatory bid Items

A
  1. Bid guarantee
  2. Surety cert
  3. Stock holder disclosure (ownership cert)
  4. Listing of sub-contractors
  5. Acknowledgment of addenda
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2
Q

T or F Not submitting Iran disclosure with bid is a fatal flaw

A

False

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3
Q

40:11-15: Contracts that may be awarded for multiple years. Give 5 examples

A
  1. Recycle
  2. Solid Waste
  3. Data processing
  4. Food Services
  5. Lighting public Street
  6. Insurance
  7. Fuel for generating electricity
  8. Thermal Energy
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4
Q

Define Aggregate

A

The sum expended or to be expended in connection with the same immediate purpose/task

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5
Q

Mistake

A

means, for a public works project, a clerical error that is an unintentional and substantial computational error or an unintentional omission of a substantial quantity of labor, material, or both, from the final bid computation.

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6
Q

Concession (5 examples of concessions)

A

granting of a license or right to act for or on behalf of the contracting unit

  • Food Serv.
  • Vending Machine
  • Advertisement
  • Snack Shack
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7
Q

Responsive

A 
conforming to:
 the terms and conditions
specifications
legal requirements
and other provisions of the request.
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8
Q

Lowest Price

A

least amount that meets all requirements

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9
Q

T/F - One of reasons to reject bid is because gov body decides to abandon project

A

True

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10
Q

T/f - Bid thresholds when adjusted are rounded to the nearest thousand

A

True

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11
Q

T/F- In addition to a formal written contracts, can also use purchase order

A

True

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12
Q

T/f - Under disqaul. for prior neg. exp. the time frame must be for a specific period but not to exceed 5 years

A

True

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13
Q

T/F- Failure of bidder to supply statement of ownership is curable if it happens prior to date of award of contract

A

False

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14
Q

T/F - contracting unit may not charge a fee for copy of bid documents

A

False

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15
Q

T/F- Project labor agreements may be included on construction projects > 5mil

A

True

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16
Q

T/F- Use of competitive contracting req. bidder to submit affirmative action form prior to award

A

False

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17
Q

T/F - Non-profits are required to file a BRC

A

False

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18
Q

T/F- Statutory change schedule for bid threshold is no later than 5/1

A

False, 3/1

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19
Q

T/F - BRC must be provided with the bid or will be rejected

A

False - don’t need brc at time of bid

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20
Q

T/F - p2p law threshold is aggregated by vendor

A

True

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21
Q

T/F: Under p2p law, a bidder can contribute up to 300 during election cycle and still get contract for non-fair and open

A

True

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22
Q

T/F - NJ law permits local unit to provide preference to local bidders that pay property taxes

A

False

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23
Q

T/F- Gov. Body shall award all contracts above the QUOTE threshold

A

False - BID Threshold

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24
Q

T/F - In competitive contracting, the evaluating committee obtain more info. during interview with proposers

A

False - not allowed to collect any new data, can only clarify what’s in proposal cant introduce new stuff.

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25
T/F - Energy Savings Improvement Plan (ESIP) shall be submitted to the board of public utilities for review and approval
True
26
T/F - Local units are permitted to use any GSA contracts
False - GSA is for photocopiers (reprographic equipment) and homeland security stuff
27
T/F - Value engineering construction change orders apply only to contracts > 5mm
True
28
T/F - Lease with the option to purchase shall provide with acquiring the asset at the beginning of the term
False- End of the term
29
T/F - All specs for public works shall include a fixed date for which the work must be completed or a fixed # of working days
True
30
T/F - All contracts in NJ must be in writing
True
31
T/F - State of NJ has adopted the uniform commercial code
True
32
T/F - prior to operating, all local coops must be approved by DLGS
True
33
T/F - In cooperative pricing systems, the lead agency certifies available funds
True
34
T/F: Under EEO and AA the local unit must name, by resolution, the purchasing agent as the public agency compliance officer (paco )
True
35
T/F - No bids can be received after the time designated in the ad
True
36
T/F: An emergency procurement report does not have to be filed if governor declares state of emergency
True
37
T/F: Change orders may serve the purpose of escalating change adjustments
True
38
of days prior to rec. proposals for competitive contacting to be advertised
20 days
39
of consecutive months a professional services contract shall be for
12 months
40
of days after opening you have to accept the proposal
60 days
41
Initial # of consecutive months that a contract for goods and services can be for
24 Months
42
Pursuant to P2P, a ___ is something that affects public health, safety, and welfare of the citizenry
exigency
43
of days prior to receiving bids that a sealed bid must be advertised
10 days for bid.. 20 days for comp. contracting 60 for solid waste
44
of days prior to receiving bids that a sealed bid for solid waste must be advertised
60 Days
45
of years that contracts can be awarded for solid waste disposal
5 years
46
in any given month as work progresses, the min. amount of times you must make payments
1
47
In regard to change order, what is meant by remaining amount
** Current year and subsequent
48
Which of following phrases must accompany request for brand name in all specs
Brand name or equivalent (equal)
49
Who do you notify if you assume bids have not been arrived at independently
Prosecutor and AG
50
If a vendor owns at least ___% of a company, they must submit additional information in the statement of corporate ownership
10%
51
what % of savings may a vendor compete with a NJ state Contract
10%
52
W/in how many calendar days after awarding a professional service contract must a notice of award be published in the paper
10 Days
53
How many bids must be received to award a contract
1
54
Which of the following used to evaluate competitive contracting
Cost Management Technical
55
Unforeseen event on day of bid prohibits opening of bids
Can only delay/postpone, not cancel
56
Examples of what can be purchased with competitive contract
``` Food Services Data Processing Lab Testing Animal Control Services Consulting Services ```
57
Rotation of when vendors participate and determine prices at different levels
Vertical Price Fixing
58
Where must addenda be published for solid waste
Advertise in Newspaper circulating within Municipality and one circulating general areas
59
Item valued below quote threshold may be sold at
anything you want
60
What is the prevailing wage threshold for special authority and fire district
$2,000 | $15,444 for municipality
61
Item valued below quote threshold may be sold at
anything you want
62
Underlining purpose of the UNIFORM COMMERICAL CODE (UCC)
Uniformity This is a statute that applies to contracting parties in all 50 states private and non private sector. Common law for commercial transactions.
63
The evaluation team must do what?
File a no conflict statement
64
The sum expended or to be expended in connection with the same immediate purpose/task
Aggregation
65
Six Requirements of purchasing
``` Right Quantity Right Quality Right Time Right Price Right Source Right Manner ```
66
The use of price and other factors can be considered when awarding
Quotes Emergencies Competitive Contracting Bids
67
Acceptable form of bid guarantee
``` Bid Bond Cashier check Certified check Bank check Treasurer check Money order ```
68
The use of price and other factors can be considered when awarding
Quotes Emergencies Competitive Contracting Bids
69
Dispute resolution process
Binding and Non-binding arbitration, mediation
70
The public workers contract registration certificate is required with
Prevailing Wage Req if you are bidding, if excess of bid threshold Required if a construction BID
71
Which is the most common type of contract in NJ
Firm Fixed Price
72
P-cards if there no qpa can be used up to
up to 15% of bid threshold
73
Six reasons why all of gov body can reject bid,
``` Lowest bid exceeds estimate Lowest bid exceeds approp Gov body abandons project Substantial revision to scope of work Purpose of law is being violated Utilize state contract ```
74
Competitive Contracting
Contracting for specialized goods and services in which formal proposals are solicited from vendors; formal proposals are evaluated by the purchasing agent or counsel or administrator; and the governing body awards a contract to a vendor or vendors from among the formal proposals received.
75
Green Product
Commodity or service that has a lesser neg. effect on human health and the environment when compared with competing commodity or services
76
Examples of Green Product Considerations | on test asks for 5 examples
1. Production 2. Packaging 3. Disposal 4. Distribution 5. Manufacturing 6. Energy Efficiency 7. Operation and Maint
77
Value Analysis (green)
Balance of performance, cost and supply used to 1. maintain rising costs 2. keep up with tech 3. satisfy customers 4. lower cost ownership 5. improve quality
78
Material Safety Data Sheet (MSDS)
Basic information on products ingredients
79
Globally Harmonized System
System for standardizing and harmonizing the classification and labelling of chemicals.
80
Energy Star
Program provides energy efficient products through: 1. product labeling 2. consumer education
81
Energy Star Examples
AC, appliances, boilers, computers copiers, monitors, printers, scanners, furnaces, lighting, refridge
82
Proprietary (sole source)
goods or services of a specialized nature, that may be made or marketed by a person or persons having the exclusive right to make or sell them, when the need for such goods or services has been certified in writing by the governing body of the contracting unit to be necessary for the conduct of its affairs.
83
Responsive
conforming in all material respects to 1. terms and conditions 2. specifications 3. legal requirements
84
Responsible
able to complete the contract in accordance with its requirements
85
Remaining Amount
Value of similar items for remainder of current and subsequent years
86
Moving Forward
``` Reducing environmental impact. Purchases that: Prevent Waste Reduce Toxicity Contain Recycled Material Conserve Energy Reduce Costs ```
87
Retainage
Up to 2% of each payment until project complete | Legally Allowed to hold on construction projects
88
5 items on Advertisement
``` Day Time Place Manner submitting Bid Manner Receiving Bid ```
89
Award contract to:
Lowest responsive and Responsible Bidder
90
Capital Budget Refers to:
Amount reserved, total costs and future costs
91
FOB Destination
Seller Pays
92
Prompt Pay Law 30 Days 20 Days 1%
- Must Pay within 30 days of rec. bill - must object no later than 20 days after bill - prime + 1% if don't pay

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