RA 9184

Question 1

AN ACT PROVIDING FOR THE MODERNIZATION, STANDARDIZATION
AND REGULATION OF THE PROCUREMENT ACTIVITIES OF THE
GOVERNMENT AND FOR OTHER PURPOSES

Answer 1

RA NO. 9184

Question 2

This Act shall be known as the

Answer 2

GOVERNMENT PROCUREMENT ACT

Question 3

refers to the budget for the
contract duly approved by the Head of the Procuring Entity

Answer 3

Approved Budget for the Contract (ABC)

Question 4

– refers to the Bids and Awards Committee established in accordance with Article V of this Act.

Answer 4

BAC

Question 5

refers to documents issued by the Procuring Entity as the basis for Bids, furnishing all information necessary for a prospective bidder to prepare a bid for the Goods, Infrastructure Projects, and Consulting Services to be provided.

Answer 5

BIDDING DOCUMENTS

Question 6

refers to a signed offer or proposal submitted by a supplier, manufacturer, distributor, contractor or consultant in response to the Bidding Documents.

Answer 6

BID

Question 7

refers to a method of procurement which is open to participation by any interested party and which consists of the following processes:
advertisement, pre-bid conference, eligibility screening of prospective bidders, receipt and
Republic Act No. 9184 3 opening of bids, evaluation of bids, post-qualification, and award of contract, the specific requirements and mechanics of which shall be defined in the IRR to be promulgated under this Act.

Answer 7

COMPETITIVE BIDDING

Question 8

refer to services for Infrastructure Projects and other types of projects or activities of the Government requiring adequate external technical and professional expertise that are beyond the capability and/or capacity of the government to undertake

Answer 8

CONSULTING SERVICES

Question 9

– refers to the Government Electronic Procurement System as provided
in Section 8 of this Act.

Answer 9

G-EPS

Question 10

refer to all items, supplies, materials and general support services

Answer 10

GOODS

Question 11

refers to the Government Procurement Policy Board established in accordance with Article XX of this Act.

Answer 11

GPPB

Question 12

the head of the agency or his duly
authorized official, for national government agencies

Answer 12

Head of the Procuring Entity

Question 13

include the construction, improvement, rehabilitation, demolition, repair, restoration or maintenance of roads and bridges, railways, airports, seaports, communication facilities, civil works components of information technology
projects, irrigation, flood control and drainage, water supply, sanitation, sewerage and solid
waste management systems, shore protection, energy/power and electrification facilities,
national buildings, school buildings, hospital buildings and other related construction
projects of the government.

Answer 13

Infrastructure Project

Question 14

refer to the implementing rules and regulations to be promulgated in accordance with Section 75 this Act.

Answer 14

IRR

Question 15

– refers to a website that aggregates a wide variety of content for the purpose of attracting a large number of users.

Answer 15

PORTAL

Question 16

– refers to the acquisition of Goods, Consulting Services, and the contracting for Infrastructure Projects by the Procuring Entity.

Answer 16

PROCUREMENT

Question 17

refers to any branch, department, office, agency, or instrumentality of the government, including state universities and colleges, government owned and/or -controlled corporations, government financial institutions, and local
government units procuring Goods, Consulting Services and Infrastructure Projects.

Answer 17

PROCURING ENTITY

Question 18

To systematize the procurement process, avoid confusion and ensure transparency, the
procurement process, including the forms to be used, shall be standardized insofar as
practicable.

Answer 18

Standardization of Procurement Process and Forms.

Question 19

All procurement should be within the approved budget of the Procuring Entity and should be meticulously and judiciously planned by the Procuring Entity concerned. Consistent with government fiscal discipline measures, only those considered crucial to the efficient discharge of governmental functions shall be included in the Annual Procurement Plan to be specified in the IRR.

Answer 19

Procurement Planning and Budgeting Linkage.

Question 20

To promote transparency and
efficiency, information and communications technology shall be utilized in the conduct of
procurement procedures.

Answer 20

Procurement By Electronic Means. –

Question 21

The G-EPS shall ensure the
security, integrity and confidentiality of documents submitted through the system.

Answer 21

Security, Integrity and Confidentiality.

Question 22

All Procurement shall be done through Competitive Bidding, except as provided for in Article XVI of this Act.

Answer 22

Competitive Bidding.

Question 23

To assist the BAC in the conduct of its functions, the Head of the Procuring Entity shall create a Secretariat that will serve as the main support unit of the BAC.

Answer 23

BAC Secretariat.

Question 24

Specifications for the Procurement of Goods shall be based on relevant characteristics and/or performance requirements.
Reference to brand names shall not be allowed.

Answer 24

Reference to Brand Names

Question 25

shall assess the readiness of the procurement in terms of confirming the certification of availability of funds, as well as reviewing all relevant documents in relation to their adherence to law

Answer 25

pre-procurement conference

Question 26

shall be held within a reasonable period before the deadline for receipt of bids to allow prospective bidders to adequately prepare their bids, which shall be specified in the IRR.

Answer 26

pre-bid conference

Question 27

What is the two components of bid documents

Answer 27

Technical and Financial

Question 28

shall serve as a guarantee that, after receipt of the Notice of Award, the winning bidder shall enter into contract with the Procuring Entity within the stipulated time and furnish the required performance security.

Answer 28

BID SECURITY

Question 29

Bids and Bid securities shall be valid for such reasonable period of time indicated in the Bidding Documents.

Answer 29

BID VALIDITY

Question 30

The BAC shall publicly open all bids at the time, date, and place specified in the bidding documents.

Answer 30

BID OPENING

Question 31

Prior to the signing of the contract, the winning bidder shall, as a measure of guarantee for the faithful performance of and compliance with his obligations under the contract prepared in accordance with the Bidding Documents

Answer 31

PERFORMANCE SECURITY

Question 32

a method of Procurement that involves direct invitation to bid by the Procuring Entity from a set of preselected suppliers or consultants with known experience and proven capability relative to the requirements of a particular contract

Answer 32

Selective Bidding

Question 33

a method of Procurement that does not require elaborate Bidding Documents because the supplier is simply asked to submit a price quotation or a pro-forma invoice together with the conditions of sale, which offer may be accepted immediately or after some negotiations

Answer 33

Single Source Procurement

Question 34

a method of Procurement that involves a direct Procurement of Goods from the previous winning bidder, whenever there is a need to replenish Goods procured under a contract previously awarded through Competitive Bidding

Answer 34

REPEAT ORDER

Question 35

a method of Procurement whereby the Procuring Entity simply requests for the submission of price quotations for readily available off-the-shelf Goods or ordinary/regular equipment to be procured directly from suppliers of known qualification

Answer 35

Shopping

Question 36

a method of Procurement that may be resorted under the extraordinary circumstances provided for in Section 53 of this Act and other instances that shall be specified in the IRR, whereby the Procuring Entity directly negotiates a contract with a technically, legally and financially capable supplier, contractor or consultant

Answer 36

Negotiated Procurement

Question 37

Any and all disputes arising from the implementation of a contract covered by this Act shall be submitted to arbitration in the Philippines according to the provisions of Republic Act No. 876, otherwise known as the "Arbitration Law"

Answer 37

Artbitration