Recording System Flashcards
(33 cards)
Common Law Rule
When a grantor conveys the same interest in land to 2 different grantees, the 1st grantee chronologically prevails UNLESS statute say otherwise.
This rule governs when recording acts do not apply.
Limitation: It fails to protect subsequent innocent purchasers when a prior interest is unrecorded.
Purpose of Recording Acts and Bona Fide Purchasers [BFPs]
- Enacted to correct shortcomings of common law rule.
- Incorporate the equitable principle of bonafide purchaser protection.
Protects subsequent purchasers who:
1. Pay value (must be purchasers, not donees)
2. Lack notice (actual/ constructive/inquiry) of a prior claim, AND
3. In some jxs– record first.
Who is NOT Protected by Recording Acts?
- Donees/heirs/ anyone who is not a purchaser for value
- Purchaser with notice
> Actual- they actually knew
> Constructive - Prior deed was recorded
> Inquiry - Circumstances require further investigation
Adverse Possessors: Their rights are not reflected in the public records unless reduced to a recorded judgment.
Recording acts=
laws that determine how property interests (like ownership or mortgages) are recorded in public land records, and who has priority when there are conflicting claims to the same property.
Main goal of recording acts =
to protect good-faith purchasers and to provide public notice of property interests.
Legal Effect of Recording
- Recording a deed does not transfer title; Title passes upon proper execution and delivery.
- However, failure to record risks losing title to a later bona fide purchaser.
- Recording encourages complete public land records and confidence in real estate markets.
What can be recorded?
Recordable instruments: Any written document affect real estate interest (eg deeds, mortgages)
Excluded items: Wills, leases under 3 years, sale contracts, powers of atty
Recordation is the act of
filing a deed or other property interest document in the local government office (often a county recorder).
Notice is critical—buyers are deemed to have notice of whatever is properly recorded.
Types of Recording Acts:
1. Race Statute
First person the record wins, regardless of notice of prior unrecorded claims.
Only a few states.
Text example: “No conveyance is valid unless it is recorded first”
Types of Recording Acts:
2. Notice Statute
A subsequent bona fide purchaser (BFA), who has no notice, wins, even if not first to record.
Many states follow this.
Eg: “A conveyance is not valid against a subsequent purchaser without notice.”
Types of Recording Acts:
3. Race-Notice Statute
Subsequent BFP wins only if they record first and had not notice of prior interest,
Majority of states use this.
Eg. “A conveyance is not valid against a subsequent purchaser without notice, unless it is first recorded.”
Types of Notice
Actual Notice: The buyer actually knows of the prior interest.Direct knowledge
Constructive Notice: The interest is recorded in the public record.Dead in the public record
Inquiry Notice: Circumstances would lead a reasonable person to investigate (e.g., someone visibly living on the land)
Suspicious facts that would cause a reasonable person to investigate
E.g. a tenant on the property → Investigate tenancy
Shelter Rule
A transferee of a BFP takes shelter under their grantor’s protected status (gets the same protection) AKA a person who buys from a protected party “shelters under” their status.
But: The original wrongdoer [e.g. someone who conveyed twice] cannot use it
Indexing Systems:
1. Grantor-Grantee Index
Most common
- Search by party name.
- Searched examine both grantor and grantee indexes for each chain of title transfer
Indexing Systems:
2. Tract Index
Search by parcel (e.g. lot/block)
Lists all recorded instruments affecting the specific parcel.
Superior for comprehensive title research
Search Expctations
Buyers are charged with constructive notice of all properly indexed records
In places like Minnesota, search must cover grantor-grantee and tract indices.
Marketable Title Acts
Aim to simplify land recird searches and clear old claims: eg if no re-recording in 40 yrs, claim may be extinguished
Also apply to old mortgages (e.g. RI discharges after 35 years)
Sabo
Parties.
- Firsts grantees – Horvaths
- 2nd grantees – Sabos
- Grantor – Lowery (recieved patent from US Gov.)
Issue: Who holds superior title when the same land is conveyed twice - 1st before granto obtained legal title, and 2nd after– and both grantees record?
Facts:
Lowery’s Land Claim - Occupied federal land in 1964 and applied for patent under Alaska law ; Filed application with BLM and patent issues in ‘73
Conveyances - 1970 - Grantor executed a quitclaim deed to Horvaths before receiving patent.
- Horvaths recorded deed - before Grantor had legal title.
- 1973: after patent issued –> Grantor conveyed same land to Sabos (also by quit claim) – Sabos recorded
-Horvaths sued to quiet title. Sabos countered, asserting protection under Alaska’s recording act.
Issues:
1. Did Grantor have interest to convey to Horvaths before Patent? – Yes. Grantor’s compliance with Homesite law (eg. occupancy, application, survey) gave him equitable interest sufficient to support a conveyance. – SCOTUS precedent recognizes that pre-patent equitable interests may be transferred if consistent with statutory purpose and good faith.
2. Are the Sabos BFPs despite receiving a quitclaim deed? – Yes. Ct adopted rule: A grantee under a quitclaim deed can still qualify as a BFP for value, so long as:
a. They paid value
b. They lacked actual/constructive notice of prior conveyances.
3. Did the Horvaths’ earlier recording provide constructive notice to the Sabos?
- No, Horvaths recorded their deed before Lowery received legal title, making it a “wild deed.” - A deed recorded outside the chain of title is not discoverable in a standard title search and does not give constructive notice under Alaska’a recording laws ; Alaska uses grantor-grantee indexing system SO chain of title begins after patent issued. ; Sabos had no actual or constructive notice of the Horvaths’ deed.
Rules:
- Quitclaim grantees may be protected under recording acts if they meet bona fide purchaser criteria.
- Constructive notice under grantor-grantee system applies only to instruments within the chain of title. – A “wild deed” (recorded before the grantor had title) is not within the chain and thus does not impart constructive notice.
- Recording only protects interest that are duly recorded in the correct chain of title.
- Requiring a second recording after the grantor receives legal title is a lesser burden than forcing purchasers to search pre-title history.
Holding- Sabos deed prevailed bc
1. They were BFP
2. Their deed was 1st to be properly recorded within the chain of title, and
3. Horvaths’ earlier-recorded deed was a wild deed, not valid notice under Alaska’s recording system.
Takeaways
- Recording timing matters: a deed recorded before the grantor acquires title will not give constructive notice
-Chain of title analysis is crucial under grantor-grantee systems.
- Public policy: this decision favors certainty and efficiency in title examination over retroactive protection of earlier claimants.
- Encourage re-recording of interests after grantor acquires title, rather than overburdening future purchasers.
Federal National Mortgage
Issue: Whether a prior recorded mortgage that was improperly indexed loses priority to a later recorded mortgage when the subsequent mortgagee lacks actual notice of the first.
Holding: Yes-under NY law, an improperly indexed mortgage does not provide constructive notice and may lose priority to a later mortgage properly recorded.
Facts
- ‘83: Levine-Rodriguez executed a mortgage to Intercounty Mortgage Corp. (later assigned to FNMA) – recorded, indexed under L (Levine-Rodriguez), although deed into her was under “R”(Rodriguez)
- ‘89: She and husband executed 2nd mortgage in favor of Chemical Bank. Title search failed to uncover FNMA mortgage due to hyphenate name being indexed under different letter. Chemical Bank relied on title search and recorded it mortgage in 1990. FNMA sued to foreclose, claiming priority; Chemical Bank moved to dismiss, asserting its mortgage had priority due to lack of notice.
Issues:
1. Does an improperly indexed prior mortgage give constructive notice to subsequent lender?
2. Should the burden of indexing accuracy fall on recording party or on future searchers?
3. What is the effect of the 1924 amendment to RealProp Law _ which state that indexes are part of the record?
Holding:
1. Construction Notice Requires Proper Indexing
- Proper indexing is essential for a document to serve as constructive notice under NY Real Property Law
- Even though FNMA’s mortgage was recorded, it was indexed under the wrong letter, making it undiscoverable in a reasonable search.
2. Legislative Intent Behind Real Property Law
- The 1924 amendment added: “Such indexes shall form a part of the record of each instrument hereafter recorded.”
– Before this, indexing errors did not affect priority
– After 1924, indexing errors could defeat constructive notice.
3. NY cases after Amendment – improperly indexed instruments do not provide constructive notice.
4. Policy and Burden of Risk
- Party presenting a document for recording is in the best position to ensure proper indexing. – If they fail to check, they bear the loss, not the innocent subsequent mortgagee.
- Recording offices and title insurers may bear liability for misfeasance, but the prior mortgage loses priority regardless.
Holding:
- Improper indexing of FNMA’s mortgage defeated constructive notice
- Chemical Bank had no actual notice and reasonably relied on title search.
- Chem. Bank’s mortgage is superior in priority.
Complaint dismissed as to Chemical Bank; court declared Chemical’s lien superior.
Takeaways:
- Indexing is now part of the recording record under NY Real Prop. Law
- Instrument must be both recorded and properly indexed to provide constructive notice.
- Subsequent mortgagee in good faith without actual/constructive notice prevails over an improperly indexed prior mortgage.
- Burden lies on filer to ensure indexing is correct – a principle rooted in both equity and practicality.
Farrell
Issue: Whether Def. had constructive notice of an easement recorded in plaintiff’s chain of title but not in her own.
Holding:
- No constructive notice - easement not indexed against defendant’s lot.
- Pre-1964 Kings County indexing did not support charging notice outside the chain of title.
- Triable issues of actual notice precluded summary judgment on defendant’s counterclaim to quiet title.
Facts:
- Plaintiffs+Def’s lots were originally part of a single parcel.
- ‘47 - common grantor conveyed one lot to P’s predecessor w/ and express easement over a footpath on the retained lot. – This easement was recorded in P’s chain of title.
-‘95 - Retained lot was sold to the defendant’s predecessor, without mention of the easement in any subsequent deeds.
-Def. moved for summ. judg. to dismiss the plaintiffs’ easement claim and quiet title.
Issues:
1. Constructive Notice and Chain of Title
- P’s argued defendant was constructively on notice of the easement.
- Ct reaffirmed the “time-honored rule” : A purchaser is not charged with constructive notice of recorded instruments outside their direct chain of title.
2. Exception for Block and Lot Indexing Systems
- In counties using block and lot indexing, purchasers are charged with notice of all instruments indexed under their block and lot, even if outside their deed chain.
3. Pre-1964 Indexing Limitation
- P’s easement dated from ‘47 - pre-‘64 block index applied.
- Under that system:
– All instruments for a block were listed, but no indication which lot they pertained to.
– Therefore, the system did not enable parcel-level searches.
- Result: it would be unreasonable to require purchasers to review all entries on an entire block.
4. Application to this case
- ‘47 easement was:
– In P’s deed
–not listed in any deed in defendant’s chain of title, and
– Not indexed under the defendant’s block and lot.
-Therefore, no constructive notice to defendant Sitaras under either:
– Traditional chain of title rules, or
– Block-and-lot-exception (which applies only post-‘64)
5. Actual Notice Inquiry
- Since no constructive notice existed, the question became whether Sitaras has actual notice of the easement.
- The ct found triable issues of fact on the question: Precluded summ. judg. on def.’s counterclaim to quiet title.
Holding:
- Dismissal of P’s claims based on record/constructive notice of easement.
- Denied, Def’s request to quiet title, due to unresolved factual disputes about actual notice
Takeaway
-Constructive notice depends on:
– Proper indexing under the recording system in place
– Instrument’s inclusion in the chain of title or, in some counties, block and lot indexing.
- Block-only indexing systems (pre’64) do not impose constructive notice of all instruments on a block
- Actual notice remains a factual inquiry and can override failure of constructive notice.
- Rule: Purchasers are not required to review all instruments on a block if indexing does not clearly associate them with specific lots.
Owen owned Copperacre, a large tract of mineral-rich land in a sparsely populated area. He entered into a lease with Yukon, a prospector who was interested in developing the land for mining. The term of the lease was two years and gave Yukon an option to buy the property at any time after the first year. Yukon did not record the lease. Six months later, Yukon left Copperacre for a period of time to prospect in Mexico, leaving no goods on the land that would identify him. Owen then conveyed Copperacre in fee simple to Darlene, who had inspected the property while Yukon was in Mexico and was unaware of the prior transaction. Darlene did not immediately record her deed. After three months in Mexico, Yukon returned to Copperacre and encountered Darlene.
A statute in the jurisdiction provides, in part:
No conveyance or mortgage of an interest in land, other than a lease for one year, is valid against any subsequent purchaser for value without notice thereof whose conveyance is first recorded.
If Darlene brings an action to quiet title to Copperacre, how should the court rule?
(A) Darlene takes title subject to Yukon’s leasehold interest and his option to purchase.
(B) Darlene takes title subject to Yukon’s leasehold interest but not his option to purchase because he does not yet have the power to exercise the option.
(C) Darlene takes title subject to Yukon’s leasehold interest and option to purchase because, even if she had recorded immediately when she became aware of Yukon, she would have had notice of Yukon’s interest before recording.
(D) Darlene takes title free of Yukon’s leasehold interest and option because Yukon failed to record before Darlene purchased the property without notice of his interest.
The key to resolving this question lies in interpreting the recording statute and applying it to the facts of the transaction.
📜 Statutory Language Recap:
“No conveyance or mortgage of an interest in land, other than a lease for one year, is valid against any subsequent purchaser for value without notice thereof whose conveyance is first recorded.”
This is a race-notice statute, which protects a subsequent bona fide purchaser only if:
They purchase without notice of a prior unrecorded interest; and
They record first.
🧠 Apply the Law to the Facts:
Yukon has a two-year lease and an option to purchase (both of which must be recorded to bind subsequent purchasers).
Yukon did not record.
Yukon vacated the property without leaving identifying markers.
Darlene inspected the land while Yukon was away, saw no sign of a tenant, and was unaware of the lease or option.
Darlene did not immediately record her deed.
Yukon returned and gave notice of his claim before Darlene recorded.
⚖️ Who Prevails?
Under the race-notice statute, Darlene must both:
Be a bona fide purchaser (without notice); and
Record first.
Let’s analyze each:
- Was Darlene a bona fide purchaser without notice?
✅ Yes. At the time of the purchase, Yukon was gone, the lease was unrecorded, and there were no visible signs of occupation. So Darlene had no actual, constructive, or inquiry notice of Yukon’s rights. - Did Darlene record before notice?
❌ No. Darlene did not record before Yukon returned and revealed his lease. Once Darlene knew of Yukon’s claim, she had actual notice, and could no longer qualify as a BFP from that point forward.
Thus, because Darlene did not record before receiving notice, she does not get protection under the race-notice statute.
🔚 Conclusion:
Since Darlene did not record first before acquiring notice of Yukon’s unrecorded interest, she takes subject to both the leasehold and the option to purchase.
✅ Correct Answer:
(C) Darlene takes title subject to Yukon’s leasehold interest and option to purchase because, even if she had recorded immediately when she became aware of Yukon, she would have had notice of Yukon’s interest before recording.
At time one, O conveys CUNYacre to A. A does not record. At time two, O sells CUNYacre to B. B has notice of the earlier conveyance to A. At time three, B records. At time four, A records. B sues A for title. Who prevails?
A. In both a notice jurisdiction and a race-notice jurisdiction, A wins.
B. In both a notice jurisdiction and a race-notice jurisdiction, B wins.
C. In a notice jurisdiction, A wins, but in a race-notice jurisdiction, B wins.
D. In a notice jurisdiction B wins, but in a race-notice jurisdiction, A wins.
E. None of the above.
Let’s analyze the scenario step-by-step under both notice and race-notice recording statutes.
🕒 Timeline Recap:
Time 1: O → A (A does not record)
Time 2: O → B (B has notice of the O→A deed)
Time 3: B records
Time 4: A records
B sues A for title
🧠 Key Facts:
B is not a bona fide purchaser (BFP) because B had notice of the prior conveyance to A.
Recording first does not help B if B had notice under either system.
🏛 NOTICE Jurisdiction:
The recording act protects only subsequent BFPs — i.e., purchasers for value without notice.
Since B had notice, B is not protected.
✅ A wins under notice.
🏛 RACE-NOTICE Jurisdiction:
To prevail, B must:
Be a BFP without notice, and
Record first
B recorded first, ✅ but…
B had notice ❌ → so B fails the BFP requirement
✅ A wins under race-notice too.
✅ Correct Answer:
A. In both a notice jurisdiction and a race-notice jurisdiction, A wins.
At time one, O conveys CUNYacre to A. A does not record. At time two, O sells CUNYacre to B. B has no actual notice of the earlier conveyance to A. At time three, B records. At time four, A records. B sues A for title. Who prevails?
A. In both a notice jurisdiction and a race-notice jurisdiction, A wins.
B. In both a notice jurisdiction and a race-notice jurisdiction, B wins.
C. In a notice jurisdiction, A wins, but in a race-notice jurisdiction, B wins.
D. In a notice jurisdiction B wins, but in a race-notice jurisdiction, A wins.
E. None of the above.
🕒 Timeline Recap:
Time 1: O → A (A does not record)
Time 2: O → B (B has no notice of A’s deed)
Time 3: B records
Time 4: A records
⚖️ Legal Framework:
🏛 NOTICE Jurisdiction:
Protects a bona fide purchaser (BFP) without notice of a prior unrecorded deed.
B had no notice of A’s deed at the time of purchase → ✅ B is a BFP.
It doesn’t matter when B records, because notice is determined at the time of purchase.
✅ B wins under notice.
🏛 RACE-NOTICE Jurisdiction:
Protects a BFP only if they record before the prior interest is recorded.
B:
Had no notice (so meets the BFP requirement),
Recorded before A (Time 3 vs. Time 4).
✅ B satisfies both elements → B wins under race-notice too.
✅ Correct Answer:
B. In both a notice jurisdiction and a race-notice jurisdiction, B wins.
At time one, O conveys CUNYacre to A. A does not record. At time two, O sells CUNYacre to B. B has no actual notice of the earlier conveyance to A. At time three, A records. At time four, B records. B sues A for title. Who prevails?
A. In both a notice jurisdiction and a race-notice jurisdiction, A wins.
B. In both a notice jurisdiction and a race-notice jurisdiction, B wins.
C. In a notice jurisdiction, A wins, but in a race-notice jurisdiction, B wins.
D. In a notice jurisdiction B wins, but in a race-notice jurisdiction, A wins.
E. None of the above.
🕒 Timeline Recap:
Time 1: O → A (A does not record)
Time 2: O → B (B has no notice of A)
Time 3: A records
Time 4: B records
⚖️ Legal Principles
🏛 NOTICE Jurisdiction:
Protects subsequent bona fide purchasers (BFPs) without notice of prior unrecorded interests.
B was a BFP at the time of purchase (no actual or constructive notice), so…
✅ B wins under notice — the fact that A later recorded doesn’t matter.
🏛 RACE-NOTICE Jurisdiction:
To prevail, B must:
Be a BFP without notice of the prior interest at the time of conveyance
Record before the prior interest is recorded
B was a BFP when he bought at Time 2.
But B did not record until Time 4, after A recorded at Time 3.
❌ B fails the race requirement, so
✅ A wins under race-notice.
✅ Correct Answer:
C. In a notice jurisdiction, B wins, but in a race-notice jurisdiction, A wins.