ROM III

Question 1

What is Chapter One in the ROM 3 Users Guide?

Answer 1

Introduction.

Question 2

What is Chapter Two in the ROM 3 Users Guide?

Answer 2

ROM 3 Overview.

Question 3

What is Chapter Three in the ROM 3 Users Guide?

Answer 3

ROM 3 Access.

Question 4

What is Chapter Four in the ROM 3 Users Guide?

Answer 4

Printing and Saving Files.

Question 5

What is Chapter Five in the ROM 3 Users Guide?

Answer 5

Inventory (Breakouts and Surveys).

Question 6

What is Chapter Six in the ROM 3 Users Guide?

Answer 6

Order/Receive (CARGO, OSO, Purchase Orders, Accounting Adjustments, etc.).

Question 7

What is Chapter Seven in the ROM 3 Users Guide?

Answer 7

Financials (Transfers to MWR, Contributions, Equipment Purchases, etc.).

Question 8

What is Chapter Eight in the ROM 3 Users Guide?

Answer 8

Register.

Question 9

What are the Four user groups within ROM 3?

Answer 9

Activity, Enterprise, TYCOM, and DFAS.

Question 10

What is Chapter Nine in the ROM 3 Users Guide?

Answer 10

Systems (POS Device).

Question 11

What is Chapter Ten in the ROM 3 Users Guide?

Answer 11

Handheld Devices (PDT).

Question 12

What are the 6 drop down icons you see on the ROM 3 home page after logging on?

Answer 12

1. Inventory
2. Order/Receive
   3 Financials
3. Register
4. Reports
5. System.

Question 13

What are seven important thing you’ll find on the ROM 3 homepage?

Answer 13

1. Manage Items
2. Manage Orders
3. Launch Register
4. Accounting Closeouts
5. Activity Constants
6. Last Replication
7. Current Catalog Published.

Question 14

At the top of each page in ROM 3, you’ll see a page header with two buttons on the right hand side. What are the two buttons?

Answer 14

Home and Log off.

Question 15

When you logon to ROM 3 for the first time, what is created?

Answer 15

Your user profile.

Question 16

Your user profile is edited by what individual after it is created?

Answer 16

LPO, LCPO, or S.O. by selecting appropriate Role(s) and Activity(ies).

Question 17

There are four stages to an inventory in ROM 3, what are they?

Answer 17

Unconfirmed: Create the inventory and select the items
Initiated: Items are locked and items are being counted
Submitted: Counts are entered and saved in ROM3
confirmed: Counts are accepted and on-hand inventory has been updated.

Question 18

T/F in ROM 3 all statements, such as Certificates of Conformance and Fastpay Procedure, are automatically applied if necessary?

Answer 18

True.

Question 19

T/F if a vendor gives you a completely free item, add that item to a new purchase order, click the Add Free Link to add the item at $0 cost, and then click the Remove Link for the original item (Whose cost price is not $0). Adjust QTY of the free item as applicable, and then confirm the order?

Answer 19

True.

Question 20

T/F, If you “undo” a cancelled purchase order, it is placed back in “unconfirmed” status?

Answer 20

False, it is placed back into the “Confirmed” status.

Question 21

Given that the smart re-order calculation is based on actual sales history for each item is it T/F that the shorter ROM3 runs and the less sales data it collects, the less accurate this functionality will be?

Answer 21

False. The longer ROM3 runs and the MORE sales data it collects, the more accurate this functionality will be.

Question 22

T/F in ROM3 you can view the NAVCOMPT 153 for the current (open) accounting period. However, the 153 is not complete until after the period is closed. Any 153 generated for an open period will state “accounting period is still open” in the upper left and is not acceptable for final submission to DFAS.

Answer 22

True.

Question 23

T/F, an accounting period typically contains three reporting periods. In ROM3 click Close Monthly Only & Tri-annual to close reporting periods 1-4. At the end of the fourth accounting period, click Close Monthly to close that final reporting period as well as the accounting period.

Answer 23

False, an accounting period typically contains four reporting periods. click Close Monthly Only to close reporting periods 1-3. At the end of the fourth reporting period, click Close Monthly & Tri-annual to close that final reporting period as well as the accounting period.

Question 24

T/F reporting a closed reporting period electronically sends the Receipt Transmittal File to NEXCOM?

Answer 24

False, Reporting a closed accounting period electronically sends the Receipt Transmittal File and all NAVCOMPT 153 data to DFAS.

Question 25

What is found under the Inventory drop down icon?

Answer 25

1. Breakout
2. Cost of Operations
3. Credit Memos
4. Inventory Counts,
5. Item Management
6. Surveys
7. Transfers

Question 26

What is found under the Order/Receive drop down icon?

Answer 26

1. Accounting Adjustments
2. Manage Orders
3. Receive an Order
4. View Receipts

Question 27

What is found under the Financials drop down icon?

Answer 27

1. Contributions
2. Equipment Purchases
3. Funds Adjustment
4. Funds Transfer
5. Grants
6. Laundry Claims
7. Liabilities Assumed
8. NEXCOM Loans
9. Non EPOS Collections
10. Rebates
11. Service Charges.

Question 28

What is found under the Register drop down icon?

Answer 28

1. Launch Register
2. Manage Sessions
3. Register Journals
4. Receipt Configuration

Question 29

What is found under the System drop down icon?

Answer 29

1. Accounting Closeouts
2. Activity Constants,
3. Contract Manager
4. Dept/Categories
5. Devices
6. Documents
7. Handheld Uploads
8. Locations
9. Users
10. Vendors

Question 30

Replication date will be green if it is withing the past __ hours, yellow if between __ and __ hours, and red if the last replication occurred more than __ hours ago. A red replication date may be an indication of problems with the ____ server?

Answer 30

Green - 24 hours
Yellow - 24-48 hours
Red - 48 hours
NIAPS Server