rule 2 Flashcards by Marneliza Ledesma

Rule 2

Procurement Planning

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Section 7

Procurement Planning and Budgeting Linkage

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7.1 All the procurement shall be within the ABC of the procuring entity and should be meticulously and judiciously planned by the procuring entity

true na true

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7.2 no procurement shall be undertaken unless it is in the accordance with the approved ________ (APP) of the procuring entity

Annual Procuring Plan

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7.3 the APP shall be formulated sand revised only in accordance with the guidelines

okayyy

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7.4 Updating of the individual project Procurement management plan (PPMPs) and the consolidated APP for each procuring entity shall be undertaken every ___ or as often as may be required by the Head of the Procuring Entity.

6 months

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7.5 The ABC as reflected in the APP or PPMP shall be at all times ______ with the appropriations for the project authorized in the General Appropriations Act (GAA), continuing, and automatic appropriations, the corporate budget, and the appropriation ordinance, as the case may be.

consistent

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RULE 3

Procurement by Electronic Means

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Procurement by Electronic Means and the Philippine Government Electronic System (PhilGEPS)

Section 8

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8.1.1 To promote transparency and efficiency, information and communications technology shall be utilized in the conduct of procurement procedures. Accordingly, there should be a _____ portal that shall serve as the primary source of information on all government procurement.

single

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______ shall serve as the primary and definitive source of information on government procurement

PhilGEPS

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8.2 Features of PhilGEPS

a. electronic bulletin board

b. registry of manufacturers, suppliers, distributors, contractors, and consultants

c. electronic catalogue of common and non-common use goods, supplies, materials and equipment

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8.3.1All procuring entities are mandated to fully use the PhilGEPS in accordance with the polices, rules, regulations, and procedures adopted by the GPPB and embodied in this IRR.

Procuring Entities shall register with the PhilGEPS and shall undertake measures to ensure their access to an on-line network to facilitate the open, speedy and efficient on-line transmission, conveyance and use of electronic data messages or electronic documents.

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8.4.1 Procuring Entities with videoconferencing capabilities that have manufacturers, suppliers, distributors, contractors and/or consultants that also have videoconferencing capabilities may conduct their pre-bidding conferences electronically

8.4 Pre-bid Conferences and Notices under the PhilGEPS

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8.4.2 Requests for clarification from bidders may be sent _______ to the ABC

Electronically

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RULE 4

Competitive Bidding

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All procurement shall be done through competitive bidding, except as provided in Rule XVI of this IRR

true

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the procurement process from the opening of bids up to the award of contract should not exceed ____ or a shorter period to be determined by the Procuring Entity concerned. (IRR-A Section 38)

3 months

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STEPS/PROCEDURE:

q. Advertise and post IAEB
accept letter of intent
b. Issue the bidding document
c. Call a pre-bid conference
d. Receive and open the technical and financial envelopes
e. Evaluate the bids
post-qualify
f. award the contract
g. have the contract signed and approved
h. issue the notice to proceed

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RULE 5

Bids and Awards Committee

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Section 11

The BAC and its Composition

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The head of the procuring entity shall designate at least ____ but not more than ___ members to the BAC of unquestionable integrity and procurement proficiency

5 to 7

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Section 12
Functions of the BAC

a. advise and/or post the invitation to bid/request for expressions of interest
b. conduct pre-procurement and pre-bid conferences
c. determine the eligibility of bidders
d. undertake post-qualification proceedings
e. resolve motions for reconsideration
f. recommend award of contracts to the head of procuring entity
g. recommend the imposition of sanctions in accordance with RULE XXIII
h. performs such other related functions as may be necessary

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RULE 6

Preparation of BIdding Documents

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Section 17 the BAC and its Compositions the bidding documents shall be prepared by the procuring entity following the forms and manuals prescribed by the GPPB

trueee

Bidding documents shall include the following

a. approved budget for the contract b. invitation to bid c. eligibility requirements d. instructions to bidders, including scope, criteria for eligibility. bid evaluation methodology and such e. terms of reference (TOR) for consulting services f. plans/drawings g. delivery time or completion schedule h. form, warranty i. form of contract and general and special conditions of contract

RULE 7

Invitation to Bid

Section 22 Pre-bid Conference for contract with budget of 1M or more, the BAC shall convene at least __ pre-bid conference for contracts with budget of less than 1M, pre-bid conferences may be conducted at the _____ of the BAC

1 discretion

22.2 the pre-bid conference shall be held at least ___ calendar days before the deadline for the submission and receipt of bids

22.3 the pre-bid conference shall discuss, among other things, the eligibility requirements and the technical and financial components of the contract to be bid. attendance of the bidders shall NOT be mandatory

true agen

22.4 The minutes of the pre-bid conference shall be recorded and made available to all participants not later than __ calendar days after the pre-bid conference. Any statement made at the pre-bid conference shall not modify the terms of the bidding documents

Serves as the notice to the public and all interested parties of the procurement and bidding opportunities of the procuring entity.

Invitation to Apply for Eligibility and Bid

Posting the IAEB and ensuring its widest possible dissemination will increase the number of prospective bidders and intensify competition for the procurement activity or project

true talaga

IAEB contents:

a. name and location of the contract to be bid b. project background and other relative information c. general statement on the criteria to be used by the PE d. Date, time, and Place of the deadline for the submission and receipt of the LOI the submission and receipt of the eligibility requirements notification of results of eligibility check/screeening the pre-bid conference the submission and receipts of bids opening of bids e. the approved budget of the contract f. the source of fund g. period availability of the eligibility documents h. the contract duration i. the name and contact info of the concerned PE j. the reservation clause

a. advertised at least once in one newspaper of general nationwide circulation which has been regularly published for at least 2 yrs before the date of issue of the advertisement b. continuously on the website of the procuring entity and the PhilGEPS for 7 days c. at any conspicuous place in the premise of the PE for 7 days d. at the city/municipality where the project is located e. the heads if contractors' organization in the area must also be informed of such advertisement

Projects with ABC of more than 5M

a. continuously on the website of the procuring entity and the PhilGEPS for 7 days b. at any conspicuous place in the premise of the PE for 7 days c. at the city/municipality where the project is located d. the heads if contractors' organization in the area must also be informed of such advertisement

Projects with ABC of less than 5m

RULE 8

Receipt and Opening of Bids

Section 23

Eligibility requirement for the procurement of goods and infrastructure projects

person/entities shall be allowed to participate in the bidding for infrastructure projects: duly licensed Filipino Citizens/sole proprietorships

true

person/entities shall be allowed to participate in the bidding for infrastructure projects: persons/entities forming themselves into a joint venture (group of 2 or more entities)

true

In accordance with letter of instructions No. 630 (LOI 630), Filipino ownership or interest of the joint venture concerned shall be at least ___

75%

provided further that joint ventures in which Filipino ownership or interest is less than 75% may be eligible where the structures to be built require the application of techniques and/or technologies which are not adequately possessed by a person/entity meeting the 75% Filipino ownership requirement

trueee

the filipino ownership or interest shall not be less than ___

25%

if issued a license by the PCAB to engage or act as a contractor

true

the owner's certificate of final acceptance: or the constructors performance evaluation summary (CPES) Final rating and/or the Certificate of Completion, must be __________

satisfactory

the bidder must have an experience of having completed at least ___ contract that is similar to the contract to be bid

Section 25 Submission and Receipt of Bids Bidders shall submit their bids through their duly authorized representative using the firms specified in the BD in ___ separate sealed bid envelopes which shall be submitted simultaneousy

2 technical component of the bid financial component of the bid

1st envelope

a. eligibility requirement under Section 23.127 b. Project Requirements which shall include the following: org chart: list of the contractor personnel

2nd envelope

finanical information/documents as specified in the Phil bidding documnts

Bids and bid securities shall be valid for a reasonable period as determined by the Head of the Procuring Entity concerend, which shall be indicated in the BD, but in no case shall the period exceed ____ calendar days from the date of the opening of bids

120

should it become necessary to extend the validity of the bis and bid securities, the procuring entity concerned shall request in writing all those who submitted bids for such extension before the expiration date therefor

true

Section 26 BID OPENING

The BAC shall open the bids immediately after the deadline for the submission and receipt of bids. The time, date, and placce of the opening of bids shall be specifies in the BD. the Bidders or their representatives may attend the opening for bids

RULE 9

Bid Evaluation

Section 30 Preliminary Examination of Bids Which document should be opened first?

First bid envelope to be opened in public to determine compliance

Non discretionary _____ crietion

pass/fail

The BAC shall open immediately the ____ bid envelope of each remaining eligible bidder whose first bid envelope was rated "passed"

second

What section states that member of BAC are prohibited from making or accepting any communication with any bidder until the issuance of Notice of Award

Section 32

The purpose of bid evaluation is to determine the _________

Lowest Calculated Bid

Lowest calculated Bid are determined through:

Completeness of the Bid Arithmetical Corrections

consider computational errors and omissions to enable proper comparison of all eligible bids

Arithmetical corrections

The BAC shall evaluate all bids on an equal footing to ensure fair and competitive bid comparison

TRUEE

bids are ranked in _____ order of their total bid prices, as evaluated and corrected for computational errors and other bid modifications, to identify the lowest calculated bid

ascending

after all bids have been received, opened, examined, evaluated, and ranked, the bac shall prepare the corresponding _____

Abstract of Bids

The entire evaluation process of procurement shall be completed within ____ days from the deadline for receiptof proposals.

7 days for projects with ABC of more than 50M

the entire evaluation process shall be completed in not more than ____ for projects with ABC of 50M and below

5 days

the BAC shall declare a failure when: where no awardis made according to Section 40

a. no bids are received b. al prospective bidders are declared ineligible c. all bids fail to comply with all the bid requirements or fail pos-qualification d. the bidder with the Lowest Calculated Responsive Bid/Highest Rated Responsive Bid refuses to accept the award f contract.

RULE 11

Award

Section 37

Notice and Execution of Award

the Head of PE shall approve or disapprove the the recommendation of the BAC within a period not exceeding ____

7 days

in case of approval, the head of PE shall issue the _____ to the bidder with the Lowest calculated responsive Bid/ highest rated responsive bid

Notice of Award

the PE will enter into contract with the winning bidder within _______ day period provided that all the documentary requirements rare complied with

the same 10

the following document shall form part of the contract

a. contract agreement b. bidding dcuments c. winning bidder's bid, including eligibility requirements, tech and financial proposals d. performance security e. credit line in accordance with the provisions of this IRR f. notice of award of contract g. other documents such as the construction schedule and S-curve among others

the PE shall issue ____ together with a copy of approved contract to the successful bidder within ____ from the date of approval of contract by the appropriate government approving authority.

notice to proceed 3 calendar days for projects with ABC of more than 50M 2 calendar days for projects with ABC of 50M and below

rule 2 Flashcards

(73 cards)