Sample Test 2 2nd Revision Questions Flashcards
During stage 3, it was decided to change the design of the ‘artwork’ to attract attention and help promote sales. The project board agreed to pay for the change using the change budget. The project plan was later updated to show the amount of change budget still available to the project.
Was it appropriate to update the project plan, and why?
Yes, because the project board will use the project plan and project justification when deciding whether to carry out future changes or not.
Correct. It is appropriate to update the amount of change budget remaining, as this information will be of value when making decisions regarding requests for change in the future. Ref 15.4.4, 9.2.1.1, A.16.2
The project is in the initiation stage. In consultation with the senior user, the project manager has made some changes to the description of the final product ‘album ready for launch’. The project manager’s next task is to plan the project.
Which action demonstrates the project manager’s immediate priority, and why?
Create a hierarchy of products for the ‘album ready for launch’, because it is necessary to understand the major products and their component products
A. Correct. After finalizing the description of the project product, a hierarchy of products is produced, known as a product breakdown structure. The project product is broken down into its major products, which are then further broken down until an appropriate level of detail for the plan is reached. Only after identifying a product it is possible to explore and understand its detailed nature and other features such as purpose and function. Ref 9.3.1.2, fig 9.6, 9.2
“An issue has been raised that the singer wants to add an extra song to the recorded album. Making this change would take stage 3 beyond its cost tolerance.
Here are three actions that are carried out when managing the issue.
During which step of the issue and change control procedure (A-E) should they be carried out?”
“A. Capturing issues.
B. Assessing issues.
C. Proposing corrective actions.
D. Deciding on corrective actions.
E. Implementing corrective actions.”
1. The project manager asks the senior user to confirm the priority of adding the song, before considering what action to recommend.
B. Assessing issues.
Correct. As part of the ‘assessing issues’ step, it may be necessary to request advice from the project board to check their understanding of the issue’s priority or severity before proposing resolutions. Ref 11.4.2
“An issue has been raised that the singer wants to add an extra song to the recorded album. Making this change would take stage 3 beyond its cost tolerance.
Here are three actions that are carried out when managing the issue.
During which step of the issue and change control procedure (A-E) should they be carried out?”
“A. Capturing issues.
B. Assessing issues.
C. Proposing corrective actions.
D. Deciding on corrective actions.
E. Implementing corrective actions.”
2. When the impact is reviewed, it is decided that the issue should be managed formally, rather than informally.
B. Assessing issues.
Correct. During the ‘assessing issues’ step, when the impact is reviewed, the decision can be taken that the issue needs to be managed formally rather than informally, as may have been decided during ‘capturing issues’. Ref 11.4.1, 11.4.2
“An issue has been raised that the singer wants to add an extra song to the recorded album. Making this change would take stage 3 beyond its cost tolerance.
Here are three actions that are carried out when managing the issue.
During which step of the issue and change control procedure (A-E) should they be carried out?”
“A. Capturing issues.
B. Assessing issues.
C. Proposing corrective actions.
D. Deciding on corrective actions.
E. Implementing corrective actions.”
3. The project board requests a plan to record the extra song.
D. Deciding on corrective actions.
Correct. As part of the ‘deciding on corrective actions’ step, the project manager checks if the issue could be handled without the need to escalate it to the project board. If not, the issue will be escalated to the project board for a decision and they may ask for an exception plan. Ref 11.4.4
“Here are three actions that occur during the ‘starting up a project’ process for the Music Album Project.
In which activity (A-F) should the action occur?”
“A. Appoint the executive and the project manager.
B. Capture previous lessons.
C. Design and appoint the project management team.
D. Prepare the outline business case.
E. Select the project approach and assemble the project brief.
F. Plan the initiation stage.”
2. Obtain any standard contracts relevant to the singer’s contract.
D. Prepare the outline business case.
Correct. The ‘prepare the outline business case’ activity involves assembling any relevant background information (e.g. contracts, feasibility reports, service-level agreements). Ref 14.4.4
“Here are three actions that occur during the ‘starting up a project’ process for the Music Album Project.
In which activity (A-F) should the action occur?”
“A. Appoint the executive and the project manager.
B. Capture previous lessons.
C. Design and appoint the project management team.
D. Prepare the outline business case.
E. Select the project approach and assemble the project brief.
F. Plan the initiation stage.”
3. Create the daily log to record that the project mandate has been checked and the promotional video is outside the scope of the project.
A. Appoint the executive and the project manager.
Correct. Activities when appointing the executive and the project manager include reviewing the project mandate to check understanding of the scope of the project and creating the daily log. Ref 14.4.1
“Here are three actions that are carried out during the ‘directing a project’ process.
Which role (A-E) should carry out these actions?”
“A. Executive.
B. Senior user.
C. Senior supplier.
D. Project assurance.
E. Project manager.”
2. Advise the project manager of a change in corporate business case standards that will affect how the business case is produced.
A. Executive.
Correct. As part of the ‘give ad hoc direction’ activity, in response to advice and decisions from corporate, programme management or the customer, the project manager needs to be notified by raising an issue. All members of the project board can do this. However, it is the executive who oversees the development of a viable business case, ensuring that the project is aligned with corporate, programme management or customer strategies. Ref tab 15.4, tab 6.1
“Here are three actions that are carried out during the ‘directing a project’ process.
Which role (A-E) should carry out these actions?”
“A. Executive.
B. Senior user.
C. Senior supplier.
D. Project assurance.
E. Project manager.”
3. Review the time tolerance set for the delivery of the ‘album ready for launch’ to check that it is realistic.
D. Project assurance.
Correct. Project assurance reviews the tolerances for the project provided by corporate, programme management or the customer to ensure that they are appropriate and realistic as part of ‘authorize the project’ activities. Ref tab 15.1, 15.4.1
“Here are three actions that are carried out during the ‘controlling a stage’ process.
During which activity (A-F) should each action be carried out?”
“A. Authorize a work package.
B. Review work package status.
C. Review the management status.
D. Report highlights.
E. Escalate issues and risks.
F. Take corrective action.”
2. The project manager asks for confirmation from project support that the quality checks of the draft contract have been carried out, as reported in the checkpoint report.
B. Review work package status.
Correct. Reviewing whether quality checks have been carried out, in the quality register, is part of the ‘review the work package status’ activity. Ref 17.4.2
“Here are three actions that are carried out during the ‘controlling a stage’ process.
During which activity (A-F) should each action be carried out?”
“A. Authorize a work package.
B. Review work package status.
C. Review the management status.
D. Report highlights.
E. Escalate issues and risks.
F. Take corrective action.”
3. The project manager asks project support to confirm the status of the sample songs, prior to preparing the regular progress report.
D. Report highlights.
Correct. A product status account can be requested to check the status of the products before reporting on progress, as part of the ‘report highlights’ activity. Ref. 17.4.5
The ‘artwork’ will be delivered by a graphic design company using an agile delivery approach. The work package is being negotiated before work on the ‘artwork’ commences.
Who should approve the work package for the ‘artwork’?
Team manager.
Correct. The team manager approves the work package which is created by the project manager. Ref tab 18.1
The Music Album Project will be part of a programme for the record company to sell a different type of music. As a result, the team manager for the ‘launch event plan’ work package has been asked to provide weekly checkpoint reports directly to the programme manager. This will allow the programme manager to monitor the launch of the music.
Is it appropriate for the team manager to send the programme manager checkpoint reports, and why?
No, because the ‘managing product delivery’ process interfaces with the ‘controlling a stage’ process.
Correct. The project should be managed at the four management levels. The ‘managing product delivery’ process has no direct interface with programme management. As part of the ‘managing product delivery’ process, the progress of work packages is reported to the project manager, who then reports highlights as part of the ‘controlling a stage’ process. Ref 18.5.4.4, fig 17.6
A stage-level exception was identified while recording the sample songs. As a result, the project board instructed the project manager to prematurely close the stage and create a plan to combine the remainder of stage 2 together with the production of the ‘recorded album’ and the ‘artwork’.
Which activity should the project manager carry out in order to produce the combined plan?
Produce an exception plan.
Correct. The stage is in exception. The project board has asked the project manager to produce a plan to replace the remainder of the current stage and incorporate some additional products originally expected to be created during stage 3. The project manager is therefore producing an exception plan, not the next stage plan. Ref 19.4.5, 19.4.1
The project is now being closed.
Which action should the project manager take during the ‘evaluate the project’ activity?
Identify how many errors were found after the ‘artwork’ had passed quality inspection.
Correct. The project manager should, as part of the ‘evaluate a project’ activity, review useful measurements such as how effective the quality management approach was in designing, developing and delivering fit-for-purpose products (e.g. how many errors were found after products had passed quality inspections). Ref 20.4.4
