SOP Administrative Orders Flashcards by Jerrod Pelot

SOP 3–6 language access policy was created for what?

To provide services to Limited English Proficient LEP persons

How well did you know this?

Not at all

Perfectly

The four factor analysis To provide programs and information for LEP persons from DOJ consist of what?

Number or proportion of LEP persons eligible

The frequency with which LEP persons coming to contact with the program

The nature and importance of the program

Resources available to the recipient and cost

How well did you know this?

Not at all

Perfectly

What is a vital document for LEP

Written information that provides essential important information for accessing department services. Contain critical details about a persons rights.

How well did you know this?

Not at all

Perfectly

What are the safe harbor languages for albuquerque?

Spanish Vietnamese Chinese diné

How well did you know this?

Not at all

Perfectly

What is the duty of the superintendent of police reform

Appointed by the mayor and shall work with a chief of police on all aspects of the court approved settlement agreement CASA

How well did you know this?

Not at all

Perfectly

Who is in charge if the chief becomes incapacitated

The first Deputy chief

How well did you know this?

Not at all

Perfectly

What is the role of an incident commander?

Require personnel from different commands to function as a single unit with a common goal.

How well did you know this?

Not at all

Perfectly

All deputy chiefs and commander shall be responsible for operations and incidents within their bureaus for how many hours a day

How well did you know this?

Not at all

Perfectly

The chief of police may authorized personnel to deviate from the SOP in what circumstances

Such a deviation is in the interest of the city of Albuquerque or public and his lawful

How well did you know this?

Not at all

Perfectly

For ERT and Tactical Activations In which a deviation from SOP is authorized the incident commander shall document Their decision to deviate from the SOP in a _____?

After Action Report AAR

How well did you know this?

Not at all

Perfectly

Area commanders should promote what type of policing within the area commands?

Community policing.

How well did you know this?

Not at all

Perfectly

Policy violations should be reported to who by the immediate supervisor

Internal affairs professional standards IAPS

How well did you know this?

Not at all

Perfectly

After a use of force a supervisor should ensure appropriate what is provided And completed?

Medical care as soon as possible, and sure forces correctly classified, I’m sure necessary notifications were made, and ensure evidence of preserved and gathered, and they’re all reports and forms are completed.

How well did you know this?

Not at all

Perfectly

Regarding community involvement and policing, a supervisor shall do what to build trust?

Build community trust by applying problem/community oriented policing strategies and engaging with the community-based groups

How well did you know this?

Not at all

Perfectly

Monthly reporting by a supervisor shall be submitted no later than the ___ day of the month ?

10th Day of the month

How well did you know this?

Not at all

Perfectly

The supervisors Injury Investigation Report Form and any related documents shall be immediately forwarded through the chain of command up to the respective bureau head and who else?

Human Resources Division

How well did you know this?

Not at all

Perfectly

A supervisor shall be responsible for reporting the restriction to the human resources division administrator by what time frame?

By the end of that day or by the end of the next regular business day

How well did you know this?

Not at all

Perfectly

Department personnel shall not sign up for or excepting assignment for overtime if they are;

In an on-call status except for honor guard, horse mounted unit or emergency response team

On administrative leave

Suspension

Sick leave

I have a physical or medical restriction

Military leave; or injured light duty (ILD)

How well did you know this?

Not at all

Perfectly

How often should field supervisors review calls for service overtime to evaluate the need for continued use of overtime?

Every hour

How well did you know this?

Not at all

Perfectly

What rank of officers may sign up for COT?

Patrolman 2 class - Lieutenant

How well did you know this?

Not at all

Perfectly

Upon department personnel submitting an FMLA packet to City HR a supervisor shall immediately notify who

Ops review Det.

How well did you know this?

Not at all

Perfectly

Department personnel are prohibited from working _____ when on FMLA?

Overtime

How well did you know this?

Not at all

Perfectly

If department personnel sustain an injury while on duty during the weekday between 0800 and 1700 They should do what for treatment?

Report to the city of Albuquerque employee health center

How well did you know this?

Not at all

Perfectly

If department personnel obtaining injury on duty after hours or on the weekend they should do what for treatment?

If it is a non-emergency they should call Medcor And Report to city of Albuquerque employee health center on the next working day

How well did you know this?

Not at all

Perfectly

When a sergeant subordinate received an on duty injury what steps should be taken;

Make sure the employee receives appropriate medical treatment; investigate the injury; Complete the city of Albuquerque supervisors injury investigation Report within three working days from the employees injury, And submit the injury investigation report through the chain of command to the city of Albuquerque risk management division personnel

When a subordinate sustained an injury due to a criminal offense what should also be included in the injury investigation report?

Include a copy of the Uniforms incident report and if not on the name and address of the individual who committed the crime

Department personnel who are absent for more than _____ consecutive work days or more Who use sickleave or non-duty disability leave to cover the absence shall report to the _____ _____ _____ And may be required to undergo an examination by medical personnel prior to returning to work

10 days City of Albuquerque employee health center

Overutilization of what kind of leave Is just cause for disciplinarian action and over what percentage?

Sick leave Over 44%

A supervisor shall ensure that _____ Levels are maintained when approving or denying vacation leave and compensate Tori time request

Minimum staffing levels

Regarding the bid packet supervisors shall ensure that field personnel abide by what three casa related topics:

A. Familiar with the geographic areas they serve including their issues, problems, and community leaders B. Engaging problem identification and solving activities with a community members around the communities priorities C. Work proactively with other city departments to address quality of life issues

How many days do you have to complete the online bid packet?

14 days

Who is responsible for making sure everyone has completed their bid packet

Area commanders

Online bid packets shall include maps with the highest amount of mental health calls for service – Supervisors shall assign who to these beats or the closest areas indicate by the map

ECIT OFFICERS

Who should the Sgt. email their employees beat and area command familiarity quiz to?

Watch Commander

What is a line inspection?

A process conducted by supervisors at all levels to ensure that personal overhearing to department policy procedures rules and regulations

How often should a supervisor conducted line inspection

On a monthly basis shall be completed and required by before the last day of each month

What should be inspected on a line inspection by a supervisor

Serial numbers on firearms in ECW ammunition, vehicles, duty belt, OBRD, appearance, grooming, Uniforms

What should be initiated if the supervisor find any potential policy violations?

Internal affairs request IAR

Incentive hours for the regular exercise program or stored in employees what type of time off?

Time off Bank TOBANK

If an officer chooses to participate in the health and wellness improvement program the supervisor should arrange on duty or off duty time for sworn personnel to participate?

The supervisor shall arrange On Duty time

SOP 3–32 “performance evaluations” Policy states “to Implement fair and consistent practices for evaluating the performance of all department personnel and areas related to _____ , ____, ______ And critical police functions on an ongoing an annual basis.

Constitutional policing, integrity, community policing

A checkpoint during a performance evaluation should be given how often?

Every quarter and on an annual basis

Who is excluded from receiving a checkpoint performance evaluation?

Cadets and recruit officers who were evaluated on their own field training evaluation program

Performance documents are not a form of discipline but our tools to effectively communicate expectations, observations and concerns about employee performance shall relate to and be guided by;

Department of mission and vision statements; department values: integrity, respect, fairness, and pride Department goals and objectives; unit goals and responsibilities; ethical and objectively reasonable uses of force including shows of force Constitutional and community policing

Performance documents shall be completed and submitted through PeopleSoft within how many days of their checkpoint or annual due date?

5 days

Supervisor shall review the employees assigned them in PeopleSoft how many days prior to PeopleSoft checkpoints or annual evaluation periods?

30 days prior

How many months must personnel on military leave be gone for to be excluded from performance evaluation

3 months

What should supervisors be a valuated on in their performance evaluation?

Quality of their use of force reviews

When is the use of force considered finalized?

When it has been completely reviewed by the supervisors Chain of command

What is the evaluation period In the performance evaluation management system PEMS?

12 months

What is a monitoring plan?

A plan developed by the supervisor and designated employee based on performance assessment, establish specific action taken and deadlines for reviews and completion. The purpose of the plan is to support the designated employee and achieving professional goals, improve performance, and career development.

What rank is a reviewing supervisor in PEMS ?

Lieutenant or above

What rank is in approving supervisor in PENS

Commander or above

All PEMS assessments and monitoring plans will be retained throughout the term of their appointment and for how long following termination?

5 years

PEMS data will be sorted into seven performance measures for analysis and evaluation?

Uses of force Complaints Crashes Pursuits Court issues Training Personnel management

What will trigger an assessment notification in PEMS?

When the performance of a designated employee has exceeded establish assessment thresholds

What should a supervisor do when they receive an assessment notification in PEMS

The supervisor will complete the performance assessment and forward it to the reviewing supervisor

Calculated threshold and performance threshold compare employees to what?

Compare designated personnel with similar assignments and duties

When a supervisor identifies areas that need improvement they will develop a_________ ?

Monitoring plan and complete and submit it and PEMS

How long is a supervisor have to complete their assessment and monitoring plan and PEMS

14 days.

Supervisors will document all assessments, Monitoring plans, and reviews in what system?

PEMS

When served with civil litigation department personnel have how many days to inform their chain of command?

2 days

What are minor policy violation?

Conduct that if sustain would result in discipline or corrective action less severe than a suspension based on the chart of sanctions

How long do Department personnel have to complete an IAR once they gain knowledge of policy violation

24 hours after obtaining knowledge

Written complaints received to a supervisor shall be entered into the IA database within how many hours

24 hours

Supervisors should complete what four steps when arriving at the scene of a complaint? When feasible

1. Interview the complaintant 2. Gather relevant evidence 3. Identify all potential witnesses 4. Identify all employees involved And immediately inform employees chain of command when notified of an allegation of apparent criminal conduct

When investigating a sworn law-enforcement officer during a criminal investigation, who will assume the primary investigation?

APD Sargent and not an acting Sergeant

An employee may be relieved from duty by a supervisor if they’re Alleged to have engaged in _______ Where dismissal from employment is likely? Or there’s reasonable believe the employee has a medical or psychological condition that might prevent them from performing a job function

Engaged in serious or criminal misconduct or dismissal from employment as likely.

When a relief of duty has been directed by a supervisor during normal business hours, the supervisor the employees immediate supervisor and the affected employee should report to who?

The division head or area commander

An external allegation that a department employee violated the department policy or violated federal state or local law is what type of complaint?

Civilian police complaint CPC

What agency is independent of city government, not part of either the city administration or city council and consists of civilians

Civilian police oversight agency CPOA

Who investigates civilian police complaints (CPC)

CPOA

When IA investigation cases are completed by IAPS, IAFD, the CPOA or an area commander/ Division head who should they forward the Completed case to?

Professional integrity division commander for review

For discipline over 40 hours, who should a professional integrity division commander forward the case to for final review

Deputy Director police reform

Who shall have the discretion to impose discipline and the discretion to decide the level of discipline?

Executive Director of police reform

Factors that INCREASE the culpability of the subject or the severity of the penalty associated with the act under the chart of sanctions is the definition of what

Aggravating circumstances

The finding of administratively closed can only be approved by who?

Only the commander of IAPS, IAFD, Deputy Director of police reform, or executive Director of police reform

Conduct that, if sustained, would result in discipline Or corrective action less severe than a suspension based on the chart of sanctions is the definition of what

Minor policy violation

Factors that DECREASE The culpability of the act or the severity of the penalty associated with the act under the chart of sanctions is the definition of what?

Mitigating circumstances

What sanction classification— ? Violation of law, policy, rule or regulation can foreseeably result in death or serious physical injury; willful and wanting disregard of department principles; constitutes a felony crime or a lesser criminal offense serious lack of integrity, ethics or character related to an employee fitness to hold a position

Class 1

What sanction classification; Conduct that involves the serious abuse or misuse of authority, unethical behavior

Class 2

What sanction classification; Conduct that involves an abuse or misuse of authority, unethical behavior and asked that could reasonably have resulted in serious adverse impact on the departments employees

Class 3

What sanction clarification; Conduct that is substantially contrary to the values of the department or that substantially interferes with a department mission operations or public trust; or that involves a serious risk to department personnel

Class 4

What sanction classification; Conduct that has a pronounced negative impact on the operations or professional image of the departments relationship with other department personnel, agencies or the Public

Class 5

What sanction classification; Conduct that has MORE THAN MINIMAL negative impact on the operations or professional image of the department

Class 6

What sanction classification; contact that has a MINIMAL NEGATIVE IMPACT On the overall operations or professional image of the department

Class 7

Determining progressive discipline the department shall consider a timeline for a sustained violation. When does that timeline begin and end?

When discipline was imposed on the prior violation to the date of the alleged misconduct in the current investigation

Regarding time limitations on progressive discipline class 1–4 shall be considered for how long?

The duration of the officers career

Regarding time limitation’s on chart sanctions and progressive discipline - class five offense and 6-7 shall be Considered for how long prior to the event?

2 years for a 5 6-7 are 1 year

How many times can a non-disciplinary corrective action NDCA Be used?

Once per employee in a rolling 12 month calendar.

Authority to impose discipline of a NDCA, verbal or written reprimand, suspension less than 40 hours can be issued by who?

Commander, deputy chief, that the Director should have final authority to impose discipline

Who shall have the final authority to impose discipline in regards to a suspension Of 40 hours or more, demotion, or dismissal from service

Executive Director of police reform

What is the max length of time a suspension may be held Abeyance?

6 months

What is the percentage of time that a suspension can be held in abeyance and who may impose that on a suspension?

No more than 25% and executive Director police reform

What are the three categories of violations

Attendance, misconduct, performance

What are the three main kinds of department orders?

Department personnel orders, special orders, and standard operating procedures SOP

What makes a special order “special”?

A written directive issued department wide to address and governs specific identified issues of an URGENT matter

In power DMS how long do you have to electronically sign a department order?

1 week

If there is a change to a current SOP related to the CASA Who should be notified in the process for approval?

DOJ, IM and APOA

When does a special order expire?

If the amendments have been incorporated in the published version of the SOP, or within one (1) year of publishing the special order

What are examples of internal and external stakeholders?

Internal – Department personnel and city of Albuquerque personnel External – community members MHRAC, Community policing council members

How many days is Is the commentary. For approving SOP by stake holders the DOJ and CPOA, APOA etc?

15 Day Commentary

What is a self-assessment?

An internal inspection by the performance metric unit PMU Or the management of department processes, or the management of unit or division programs that further the mission of the department.

As part of the self-assessment, sworn personnel supervisors shall conduct what on a monthly basis as outlined an SOP line inspection process

Supervisor shall conduct monthly line inspections

With regards to the wellness program supervisors are allowed department personnel time off and designated time as______ In the departments timekeeping system

PAID LEAVE OTHER PLO