SPHR Flashcards
(180 cards)
xxxx What are the steps of the Strategic planning process?
Analyze position (formulate plan), strategy development, strategy implementation, strategy evaluation
xxxxx How far back can OSHA ask for logs?
5 years
xxxx What is the PDA
Pregnancy discrimination act (amendments: PWFA and PUMPA)
xxxxx When employees are “on-call” what is engaged to wait vs waiting to be engaged
Engaged to wait = all waiting time must be paid because they can’t do anything else with their time. Waiting to be engaged = employees can use this as personal time so pay isn’t required unless called to work
xxxx What are the key components of (making) a business case?
Executive summary (establishes purpose), recommended solution (defines objectives and how it adds value), risks and opportunities, estimated cost and time frame
xxxx What is mechanistic culture?
aka hierarchial or traditional, follows a defined chain of command with clear roles and processes. Focus on procedures and accountability to maintain cost-efficiency. Characterized by directive leadership so it may limit adaptability and creativity.
(like cogs in a machine?)
xxxx What is participative culture?
AKA social culture, adopts a democratic stance and encouraged collaboration and consensus-building. Employees contribute to decision-making and goal setting which enhances commitment to the outcomes, engagement, and innovation
xxxx What is learning culture?
Prioritizes continuous growth, skill development, and innovation. Fosters organizational agility, engagement, and better solutions and outcomes
xxxx What is high-performance culture?
Rooted in values, beliefs, and behaviors. Drives business success and stakeholder satisfaction. Promotes belonging, trust, and ownership. Leaders prioritize communication, embody company values, and focus on performance management and career development.
xxxx What is Lewin’s 3-step theory of change management?
Unfreezing (current state - What/EXPLAIN THE WHY), moving (transition state), (refreezing - make the change part of the org/sustain the change). By using Lewin’s force field analysis, it can address the driving and restraining forces for change and is ideal for an organization seeking to drastically change the way they operate, uncover major issues, identify opportunities for improvement, re-engineer their processes, or correct ingrained mistruths.
xxxx What is Kotter’s 8-step change model?
Basically provides instructions for each stage of Lewin’s 3-step change theory and focuses on leadership driving the change.
- Create a sense of urgency, 2. assemble a strong guiding team, 3. provide a clear vision
- over-communicate, 5. Empower action, 6. Ensure short-term successes
- Consolidate progress, 8. Institutionalize
xxxx What is McKinsey’s 7 S’s Framework?
Analyzes 7 key internal factors (style, skills, systems, structure, staff, strategy, and shared values) to identify if they are aligned to reinforce one another and support organizational goal achievement. Change in one area will result in the need to reassess and adjust the other 6 areas because they are connected.
xxxx *Organizational & HR structure (or design): What is a Matrix structure? What are the pros and cons?
Matrix structure: combines elements of both functional and divisional structures. Employees report to both a functional manager and a project or product manager. This dual reporting can enhance communication but can also lead to conflicts. Many global consulting firms like McKinsey & Company use a matrix structure. Consultants work in functional teams (e.g. finance, strategy) but also collaborate on projects across different industries or sectors.
Functional: pretty standard departments
Divisional: organized by product, geography, or customer segment (like P&G)
xxxx *Organizational & HR structure (or design): What is a Centralized structure? What are the pros and cons?
Centralized structure: decision-making authority is concentrated at the top levels of the organization. Centralized structures are efficient for quick decisions but can result in slower response and flexibility to local issues. For HR, that means all HR staff are located within the HR department, delivering services to the entire organization. The military often employs a centralized structure, where high-ranking officials make critical decisions that are communicated down the chain of command.
xxxx *Organizational and HR structure (or design): What is a Decentralized structure? What are the pros and cons?
Decentralized Structure: Decision-making authority is distributed among lower levels of the organization. This can foster faster response to local needs but might lead to inconsistency in decision-making. Google is known for its decentralized structure, where employees are encouraged to take ownership and contribute ideas across various projects.
xxxx *Organizational and HR structure (or design): What is a Centers of Excellence (COE) structure? What are the pros and cons?
Centers of Excellence (COE): Leverages strategic expertise to foster growth and continuous improvement. Digital communications are utilized to create networks of expertise within the organization. However, very similar to the shared services structural model, underutilization of services and resources are known to occur when leaders and employees are not made aware of or regularly reminded of their existence.
xxxx *Organizational and HR structure (or design) what is a Shared Services structure? What are the pros and cons?
Shared Services: Delivers savings and increased productivity by locating similar transactional HR services and processes in one location that are shared by multiple business units. This model offers HR expertise efficiently, which reduces routine transactional workload, affording HR the ability to provide more value-creating activities. Underutilization of services and resources are known to occur when leaders and employees are not made aware of or regularly reminded of their existence.
xxxx What is Total Quality Management (TQM)? (Process improvement method)
TQM is an approach that seeks CONTINUOUS IMPROVEMENT in an organization’s products, quality, and services by involving the workers in the creation and implementation of process improvements. Employees solve quality issues. Everyone has a voice on the team and is an equal contributor (they call it a “quality circle”). These are usually made up of a cross-functional group of workers who are invested in the topic to be resolved.
xxxx What are Lean & Six Sigma process improvement methods?
Both are designed to RE-ENGINEER THE WORKPLACE BY MAKING IT MORE EFFICIENT. Workers in an area use a set of approaches to improve the effectiveness by collaborating on system improvements. They create stakeholders by involving the workers. LEAN: believes the only way to determine if something has value is to consider whether A CUSTOMER WOULD PAY FOR IT. Any part of production that does not add value is eliminated, leaving a streamlined and profitable process that will flow smoothly and efficiently. SIX SIGMA: goal to eliminate DEFECTS AND WASTE to improve quality and efficiency by streamlining and improving all business processes. It DRIVES TOWARDS SIX STANDARD DEVIATIONS BETWEEN THE MEAN (the average).
xxxx Total quality management focuses all employees on producing products that meet customer needs. This is achieved by doing what? A. Eliminating processes that waste time and materials. B. Developing a high level of expertise in all employees. C. Sharing information with all levels in the organization. D. Balancing the needs of all stakeholders in the organization.
A is correct. The TQM concept reviews processes to eliminate waste, relies on teamwork, and involves all members of the organization in meeting customer needs.
xxxx What is the M&A process?
Step 1: Prepare for M&A (identify issues, form and train teams, and prepare for change). Step 2: Perform due diligence (investigate structural, technological, financial, legal, and cultural risks. Step 3: Plan integration (develop plans to address key issues). Step 4: Implement, monitor, and measure (measure activity of new organization against benchmarks).
xxxx *What are the two types of acquisitions?
Full acquisition: Buyer buys the shares and gains control of the target company being purchased. This carries all the liabilities and risks of that company. Asset-only acquisition: Buyer buys the assets of the target company, cherry-picking what it wants and leaving assets and liabilities that it does not.
HRs big role in mergers and acquisitions is based on assessment (due diligence) and effective communication.
xxxx What is a greenfield project?
In international expansion, when an organization builds or buys a new facility and hires a new workforce. Attracts companies due to tax breaks, subsidies, etc… but can be challenging if the org has little to no institutional knowledge of the targeting country, its laws, labor availability, and culture, It is HRs responsibility to discover those during due diligence.
xxxx What is a brownfield project?
Simply an expansion, remodeling, or reconstruction on, or to, an existing plant/business unit.