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HPM 9.2 Substance Abuse > Substance Abuse > Flashcards

Substance Abuse Flashcards

1
Q

The ______ is in the best position to assess any changes in an employees job, performance, behavior, and/or appearance.

A

Supervisor

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2
Q

For substance test to be effective, each supervisor must ensure what 4 things:

A
  • reasonable suspicion is supported by proper documentation
  • sample is properly collected
  • chain of custody is maintained
  • employees rights are not violated
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3
Q

The states substance testing policy requires involvement of specified managers in all substance tests as a ______ official before any sample can be collected

A

Confirming

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4
Q

All department employees ____ alert a supervisor to indications that day another employee is involved in substance abuse

A

SHALL

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5
Q

The following 6 elements are critical for the substance testing program effectiveness

A

1) Consistency
2) confirmation
3) collection of sample
4)chain of custody
5) control of quality
6) contracts

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6
Q

Consistency?

A
  • Must be based on facts and not hunches or groundless suspicion
  • test process must be done in same manner each time following set of procedures
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7
Q

Confirmation?

A
  • Before any sample is obtained supervisor foundation for reasonable suspicion must be approved by a specified departmental manager
  • without approval or reasonable suspicion results will be off little value
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8
Q

Collection of sample?

A
  • sample must be properly collected and analyzed before any action can be taken against an employee
  • after test the department must be able to testify that sample is unadulterated
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9
Q

Chain of custody?

A

Number of persons handling sample must be limited and carefully documented to avoid countercharges of sample tampering

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10
Q

Control of quality?

A
  • department must ensure contracting laboratory meets accepted scientific standards and each sample is properly handled
  • laboratory must have qualified personnel who can testify to scientific techniques and accuracy
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11
Q

Contracts?

A
  • Supervisors must be mindful of MOUs conflict with departmental personnel administration rules.
  • the MOU SHALL take precedence
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12
Q

No state employee who is on duty or in standby for duty shall:

A
  • use/possess or be under influence of illegal or unauthorized drugs or illegal mind altering substances
  • use or be under influence of alcohol to any extent that would impede employees ability to perform duties safely/effectively
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13
Q

Voluntary testing?

A
  • No action can be taken against an Employee for not participating in a test unless there is reasonable suspicion of substance abuse
  • not documented as a refusal since it is an employees option
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14
Q

Only those in positions designated as ______ by the commissioner May be tested according to the provisions stated in this manual

A

Sensitive

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15
Q

The following 14 positions have been designated and approved as sensitive positions:

A
  • all peace officers
  • all cadets
  • automobile mechanics
  • automotive technician series
  • commercial vehicle inspection specialties I/II
  • public safety dispatcher/operator
  • public safety dispatch supervisor I/II
  • gunsmith
  • heavy truck driver
  • lead automobile mechanic
  • lead motorcycle mechanic
  • motor carrier specialist I/II/III
  • motorcycle mechanic
  • school pupil transportation safety coordinator
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16
Q

What 3 factors must a supervisor’s final determination be when eliciting a chemical test to “ non sensitive positions”

A

1) articulable facts
2) close observation
3) good faith

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17
Q

Reasonable suspicion is the good faith belief based on:

A

1) specific articulable facts or evidence that an employee may have violated the substance abuse policy
2) substance testing could reveal evidence in support of a violation

18
Q

If supervisor believes criminal violation (s) exist, a criminal investigation ____ be conducted prior to the administrative investigation

A

Should

19
Q

The administrative investigation _____ be used to support the criminal investigation

A

Cannot

20
Q

Criminal/investigation reports involving non-uniformed employees May not be used to support administrative investigation unless the incident described in report resulted in a ______

A

Conviction

21
Q

Supervisors must remember that any detected level of alcohol is prohibited by the statement of

A

Inconsistent and incompatible activities

22
Q

If reasonable suspicion is established, any subsequent chemical test must be administered using a _________ analyzing instrument which meets the state department of health and services standard

A

Breath alcohol

23
Q

Only questions pertaining to an employees possible need for _______ should be asked during a substance abuses investigation interview

A

Medical attention

24
Q

What is a reliable informant?

A

CalHR requires that the informant be a peace officer willing to publicly testify on behalf of management, should that become necessary

25
Q

What is a confirming official?

A

The first designated manager in the supervisors chain of command

26
Q

What is the role of the confirming official?

A

1) consider facts/evidence and agree whether or not they support reasonable suspicion
2) ensure accurate and proper application of the rules
3) provide guidance and direction
4) authorize the substance test

27
Q

If no confirming official is available, the ______ SHALL be followed until another manager is contacted to act as confirming official

A

Chain of command

28
Q

I’m no event SHALL the confirming official be the suspected employees ______ or the ______ who made the initial observation leading to reasonable suspicion

A

Immediate supervisor or person

29
Q

When does the substance abuse testing process begin?

A

After confirming official had authorized a chemical test

30
Q

CalHR rule provides for a _____ test as primary means of determining whether or not an employee has advised drugs

A

Urine

31
Q

The supervisor/confirming official should consider following before deciding where sample will be collected:

A

1) sex of employee and availability of supervisor of the same sex to collect sample
2) some MOU prohibit collection of sample by employees supervisor
3) a breath test will be administered for an who is suspected of abusing alcohol

32
Q

From moment reasonable suspicion is developed until time samples is provided, employee should remain under continual _____

A

Supervisory observation

33
Q

Substance testing experts believe the best time to collect a sample is within ___ to ___ hours of initial observation

A

2 to 4

34
Q

Sample is collected at work, it must be done in an atmosphere of _____

A

Dignity and reasonable privacy

35
Q

Before collecting a sample, the supervisor SHALL:

A
  • obtain a sample kit provided by department
  • open plastic bag and locate checklist from annex A
  • ensure all required items are included
  • read instruction on checklist
  • fill out chain of custody form and seal
  • collect the sample in the container provided in the kit
  • ensure at least 60 millimeters (2 ozs) of urine is collected (to be split into 2 containers after collected)
  • secure sample in locked evidence locker
  • make arrangements with designated courier service to have sample transport to laboratory
  • notify office of internal affairs or sample collected
36
Q

After sample has been collected, command SHALL make notification to substance testing coordinator at OÍA no later than ____ hours

A

48

37
Q

When laboratory testing is complete, the results will be communicated to ?

A

Medical Review Officer (MRO)

38
Q

MRO will attempt to contact affected employee directly for a positive result and if after ___ days, MRO is unable to reach the employee directly it will be considered “positive by non contact”

A

7

39
Q

Unless specifically permitted in MOU, employee is entitled to representation during ____

A

The collection of a sample

40
Q

Negative test results and the documentation regarding reasonable suspicion for the test SHALL be maintained apart from employees personnel folder for ____ years or until such time any litigation arising from circumstances leading to test has concluded

A

5

41
Q

All drivers required to have va a as commercial driver license at subject to the controlled _____

A

Substance and alcohol testing rules

HPM 9.2 Substance Abuse (1 decks)

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