SUPERVISION ADMINISTRATION Flashcards

(45 cards)

1
Q

It is defined as a stated course of action adopted and followed by the organization in doing its work (Cordero et al., 2013).

A

POLICY

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2
Q

These are not just proposed ideas; they are formally accepted by the organization’s leadership and are expected to be implemented by members of the organization.

A

POLICIES

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3
Q

It is the process by which governments and other organizations develop policies that guide decision-making and action.

A

POLICY FORMULATION

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4
Q

is a type of rationale of policy formulation where the policy is designed for a specific group or category of people. E.g., Republic Act No. 7277 - Magna Carta for Disabled Persons.

A

SELECTIVE RATIONALE

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5
Q

is type of rationale of policy formulation where the policy targets the entire population and various issues of interest in the community. E.g., Republic Act No. 11223 - Universal Health Care Act.

A

UNIVERSAL RATIONALE

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6
Q

Some of the reasons for formulating policies are:

A
  • To address social problems.
  • To diversify services provided by an organization to its client.
  • To meet challenges and changes brought by external factors.
  • To provide unity among members.
  • To improve effectiveness in terms of service delivery.
  • To ensure equitable distribution of resources.
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7
Q

It is one of the official Actors in Policy Formulation that implements public policies and supervises, coordinates and manages ministries, departments and agencies (MDAs) that are involved in the implementation of policies.

A

EXECUTIVE

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8
Q

It is one of the Official Actors in Policy Formulation that possess direct constitutional authority to initiate and formulate policies. This branch has the direct power to create and shape policies. It is where laws are written, discussed, and voted on. Members of Congress meet to debate different ideas, revise proposed laws, and then vote on whether to pass them.

A

LEGISLATIVE

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9
Q

It is one of the official Actors in Policy Formulation that their constitutional responsibilities are the interpretation of the constitution and the laws, as well as adjudication in conflicts between individuals, groups, governmental institutions and the arms/levels of government.

A

JUDICIARY

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10
Q

What are the key actors of Policy Formulation? (Popoola, 2016)

A
  • OFFICIAL ACTORS
  • UNOFFICIAL ACTORS
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11
Q

Unofficial actors that refer to groups of like-minded people who have come together with thesole intention of gaining control of the machinery of government. These are groups of people with similar ideas about how the government should work. E.g., Liberal Party.

A

POLITICAL PARTIES

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12
Q

Unofficial actors in policy formulation that are civil society organizations that advance and advocate their interests and demands intending to influence the policy process. E.g. Business groups

A

INTEREST GROUPS

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13
Q

Unofficial actors in policy formulation that participate through advocacy, voting, and public opinion. E.g., People Power Revolution

A

INDIVIDUAL CITIZENS

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14
Q

Unofficial actors in policy formulation that responsible for shaping public opinion and informing citizens about policies. E.g., Television

A

MEDIA

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15
Q

What are the three types of policy?

A
  1. Public Policy
  2. Social Policy
  3. Social Welfare Policy
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16
Q

It is a type of policy that it is a statement by the government of what it intends to do or not to do, such as law, regulation, ruling, decision, or order, or a combination of these (Birkland, 2011).

A

PUBLIC POLICY

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17
Q

It is a type of policy that is a statement of intentions to guide action in meeting a perceived need or problem, it may consist of principles and procedures related to individual and aggregate relationships in society which are used to intervene in and regulate an otherwise random social system (De Guzman, 1987, p. 69).

A

SOCIAL POLICY

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18
Q

It is a type of policy that a system of social services and institutions, designed to aid individuals and groups to attain satisfying standards of life and health, and personal social relationships that permit them to develop their full capacities and promote their well-being in harmony with the needs of their families and community (Friedlander, 1955, p. 140). For example, Pantawid Pamilyang Pilipino Program (4ps) which provides conditional cash transfers to low-income families, promoting education and health.

A

SOCIAL WELFARE POLICY

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19
Q

STAGES IN POLICY FORMULATION (SPECHT, 1974)

A
  • Identification of the problem or issue.
  • Analysis of the problem.
  • Informing the public about the problem.
  • Development of policy goals including the involvement of other agencies.
  • Building of public support.
  • Legislation or enunciation of policy.
  • Implementation and administration.
  • Assessment and evaluation.
20
Q

Key areas of policy considerations include:

A
  • Policy Values and Objectives
  • Policy Target Group of Clientele
  • Methods of Implementation
  • Environmental Impact
21
Q

It is one of the Key areas of policy considerations state that Policies must align with an organization’s mission and goals to ensure that services are delivered in a way that reflects the institution’s core principles. A policy should be created with a clear vision of what it intends to achieve and how it serves the community.

A

Policy Values and Objectives

22
Q

It is one of the Key areas of policy considerations state that Effective policies are designed with a specific target population in mind. Identifying the beneficiaries ensures that interventions are appropriate and resources are allocated efficiently.

A

Policy Target Group of Clientele

23
Q

It is one of the Key areas of policy considerations state that A well-crafted policy must include clear and practical steps for implementation. This ensures that policies are not just theoretical frameworks but are actively executed to bring about positive change.

A

Methods of Implementation

24
Q

It is one of the Key areas of policy considerations state that Policies should consider their broader impact on the social and physical environment. While some policies directly relate to environmental protection, others affect social sustainability by improving the quality of life of marginalized groups.

A

Environmental Impact

25
This principle emphasizes that policies should be rooted in the organization’s mission and goals. A policy is not just a rule or regulation; it is a tool to help the agency fulfill its purpose. If a policy is unrelated to the organization’s core mission, it may lead to wasted resources, confusion, or even conflict with other policies.
Principle 1. Policy must be based on and developed out of the agency’s purpose.
26
This principle states that policy formulation should be based on real data, research, and past experiences rather than personal opinions, assumptions, or political interests. Policies that ignore facts often fail because they do not accurately address the issues they were meant to solve.
Principle 2. Policies must be soundly based on adequately evaluated facts and experience. Persons affected by policy, especially clientele groups, should be involved in the process.
27
Policies are meant to provide clarity, structure, and guidance for decision-making within an organization. A well-crafted policy ensures that everyone—from government officials to social workers and field staff—understands their role in achieving the organization’s goals.
Principle 3. Policy implies focus and direction for the attainment of the agency’s purpose.
28
A well-functioning organization should have coherent and aligned policies. If different policies contradict each other, it can create confusion, inefficiencies, and even conflicts between departments.
Principle 4. Unity and consistency between the various policies of the agency and between policies and purpose are essential. Conflict between policies will confuse the staff and negatively affect agency service.
29
While policy decisions are often made by top leaders, the entire agency should participate in the process. This includes frontline workers, administrators, researchers, and community representatives.
Principle 5. Although the board is responsible for policy enactment, the entire agency should participate in the formulation process.
30
Policies should be realistic and tailored to the specific conditions of the communities they serve. This means considering: Demographics (age, income levels, education, health conditions). Existing resources (hospitals, schools, roads, technology). Other agencies working in the area (government, NGOs, international organizations)
Principle 6. Policy should relate the agency’s purpose to the realities of the community setting (including other agencies and special needs) and to the agency’s facilities and resources.
31
Policies are not just abstract ideas—they must be connected to strategic planning and daily operations. A well-designed policy should clearly guide how resources are allocated, what actions need to be taken, and how operations are carried out on the ground.
Principle 7. Policy-making, planning, and operations are integrally related and cannot be separated.
32
Policies should not remain static—they must evolve based on regular evaluation and real-world outcomes. If a policy is not achieving its goals, it should be adjusted or replaced.
Principle 8. New policies should develop out of evaluating existing policies in practice as they are systematically reviewed and studied.
33
A policy is only effective if staff members understand and correctly implement it. This means providing clear written guidelines, regular training sessions and discussion forums for feedback and clarification. When employees are uninformed about policies, it can lead to inconsistent enforcement, confusion, and inefficiencies.
Principle 9. Thorough knowledge of policy by every staff member is essential. Administrators must provide written policy statements, which should be discussed in meetings, conferences, and consultations.
34
Policies should not focus solely on restrictions, prohibitions, or punishments. Instead, they should be framed in a way that encourages positive behavior and reinforces best practices. When policies are written in a constructive manner, it motivates people to comply rather than fear penalties. Encourage participation and engagement instead of resistance. Foster a culture of growth and improvement rather than punishment.
Principle 10. Policies should be expressed in positive forms so that their constructive use is emphasized.
35
Policies are not just words on paper—they must be implemented with the right intent. This means that both administrators and frontline workers should ensure that policies are carried out in a way that truly benefits the people they are designed to serve. If policies are implemented in a rigid, bureaucratic, or mechanical way, they may fail to help people in real situations. Instead, policymakers and field staff should apply policies with flexibility and understanding to make sure they serve their true purpose.
Principle 11. The carrying out of policies in the spirit of their intent is a major responsibility of theadministration, shared by direct service practitioners.
36
A well-written policy is useless if it is not implemented properly in real life. If there is a gap between what a policy states and what actually happens in practice, it means that something needs to be adjusted.
Principle 12. Conflict between policy statements and actual practice signals the need for administrators to evaluate both.
37
Also known as Decision-Making Model, is based on the principle of rationality. This model emphasizes that policy formulation involves selecting among policy alternatives based on logical reasoning.
RATIONAL MODEL
38
is “to choose one best option.” It asserts that policymakers must adopt a rational approach to develop effective policies. (IGNTU Amarkantak,n.d)
RATIONAL POLICY-MAKING
39
Herbert Simon, a key figure associated with this model, describes three key activities in the policy-making process:
Intelligence activity- Searches the situation calling for a decision. Design activity- Identifies, develops and analyzes possible courses of action. Choice activity- Deals with selecting a particular course of action from those available.
40
proposed by Charles Lindblom, is a decision-making approach in which policies are developed through small, gradual adjustments rather than large-scale changes.
INCREMENTAL MODEL
41
This was proposed by Japanese sociologist Gaetano Mossaco, is an approach that aims to maintain societal equilibrium by balancing the interests of various groups.
GROUP THEORY MODEL
42
According to this model, public policies are formulated as per the preferences and values of the elites. This model postulates that a society is divided into a few segments – those who have the power and those who do not have it.
ELITE THEORY MODEL
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Policy formulation is not an individual effort. Many people or many agencies join together and formulate a policy by following a set of rules and procedures.
INSTITUTIONAL MODEL
44
This talks about strategic decisions that players make in a competition, where each participant or player seeks to maximize gains and minimize losses. In a competition, one person’s gain becomes another person’s loss.
GAME THEORY MODEL
45
According to this model, a policy is the response of the political system to the changing demands and desires of the people. The political system consists of various interrelated institutions and activities in a society that comes up with policy decisions in the society. The environment provides inputs to the decision process in the form of demands and supports.
SYSTEMS THEORY