Team Study Questions

Question 1

What are the two types of sets?

Answer 1

Company set Item set

Question 2

What is the difference between a company set and an item set?

Answer 2

The item set is the stuff you buy. The company set is the companies you buy the items from.

Question 3

What are the three statuses for Default Item Status under Organizations?

Answer 3

Active

Pending

Planning

Question 4

What are the two Default Stock Categories?

Answer 4

STK - Stocked Item NS - Nonstocked Item

Question 5

What is a Clearing Account?

Answer 5

What color of money is this? This is a ledger account to say, “When I do this kind of move, what account is it in?

Question 6

What is GL?

Answer 6

General Ledger

Question 7

What is EAM?

Answer 7

Enterprise Asset Management

Question 8

When setting up an organization, where is the Clearing Account Segment domain created?

Answer 8

Financials>Chart of Accounts>Add/Modify Account Structure

Question 9

(T/F) There is no hierarchical (parent/child) relationship for Organizations.

Answer 9

True

Question 10

What is the order of data segregation?

Answer 10

System, Sets, Orgs, and Sites

Question 11

In data segregation, name one aspect of System

Answer 11

Users

Question 12

In data segregation, name two aspects under Sites.

Answer 12

Locations, Assets,

Question 13

What is the Navigation hierarchy

Answer 13

Modules, submodules, applications, actions

Question 14

Define ALN?

Answer 14

Alphanumeric (all letters and numbers)

Question 15

What is a Domain?

Answer 15

A value list

Question 16

Objects and Attributes equal what in databases?

Answer 16

Objects = Tables Attribures = Fields

Question 17

Objects and Attributes equal what in databases?

Answer 17

Objects = Tables Attribures = Fields

Question 18

(T/F) Assets have one parent but multiple children.

Answer 18

True

Question 19

In Process Flow Control, you can specify the ___ that work order tasks are performed and blocking ___ ___ ___ from the user.

Answer 19

You can specify the order that work order tasks are performed and blocking manual status changes from the user.

Question 20

Maximo’s process flow takes into consideration the work order’s ___ ___ and ___ to determine the flow control of records.

Answer 20

Maximo’s process flow takes into consideration the work order’s work type and status to determine the flow control of records.

Question 21

A workflow process outlines the various paths that a record moves through as it navigates a business process via ___ and ___ that can take place at different points in the process.

Answer 21

A workflow process outlines the various paths that a record moves through as it navigates a business process via actions and notifications that can take place at different points in the process.

Question 22

Work process flows use ___ between work orders and tasks to ___ the flow of status changes. You set ___ between work orders and tasks so that when a task is completed, the next task in the flow can be initiated.

Answer 22

Work process flows use relationships between work orders and tasks to automate the flow of status changes. You set relationships between work orders and tasks so that when a task is completed, the next task in the flow can be initiated.

Question 23

Field Control was designed to complement Maximo’s configuration capabilities with additional ___ security and ___ flow control thereby eliminating the need for extensive custom programming for additional business rules In Maximo 7, “Field Control” has been replaced by what is called ___ ___ ___.

Answer 23

field

data

conditional expression manager

Question 24

Workflow actions and notifications take the form of ___ to individuals to act on records, ___ delegates when workers are unavailable, ensuring individuals act in a timely manner, and ___ that an audit trail exists for each record and process.

Answer 24

Instructions, identifying, ensuring

Question 25

You create each workflow process record for a business object, which is a self-contained entity that consists of both ___ and ___ for manipulating data. Every application in Maximo is associated with an \_\_\_. An object is a \_\_\_.

Answer 25

data functions object table

Question 26

The best practice for **consistently** using the flow feature is to set up the process flow as a ___ \_\_\_ at the ___ \_\_\_ level.

Answer 26

work template job plan --- Consistently means template. The work template is a job plan.

Question 27

A flow ___ is used in a work process flow to define certain actions that should occur while work is being done.

Answer 27

action

Question 28

Flow actions or action groups can be applied to any ___ \_\_\_ task, or ___ \_\_\_ task.

Answer 28

work order task or job plan task

Question 29

Conditional expression manager utilizes the concept of a Maximo condition \_\_\_. Within this ___ a user can define conditions, either as expressions or as custom class files that can be used to drive application \_\_\_.

Answer 29

library, library, behavior

Question 30

Conditions within the Conditional Expression Manager library can be used for conditional option \_\_\_, data ___ and conditional \_\_. The expression for these conditions use a syntax that is similar to SQL, but leverage bind variables for resuablity.

Answer 30

access, data restrictions and conditional UI.

Question 31

What is the difference between workflow, flow control/process flow, and field control?

Answer 31

Work flow allows actions and notfication to be sent as a record moves through its business process Flow control/process flow is the control of the sequence and steps. Field control is now Conditional Expression Manager limiting fields and controlling UI options.

Question 32

If you are not familiar with Flow Control, it is a functionality in which tasks can be ___ started (via status change) upon completion of other tasks that are defined as predecessors.

Answer 32

If you are not familiar with Flow Control, it is a functionality in which tasks can be automatically started (via status change) upon completion of other tasks that are defined as predecessors.

Question 33

What module, application, and action is Process Flow in?

Answer 33

Administration\>Organizations\>Work Order options.

Question 34

What are the three types of Reservations and what is their difference?

Answer 34

SOFT reservations are not associated with a time-frame whereas HARD reservations are controlled by a need to complete work under the restrictions of time. This allows you to create reservations for inventory items and tools to ensure that they are replenished in the inventory stock taking into consideration the importance of the inventory requirement. AUTOMATIC reservation type is used when the urgency of the order at the time is considered.

Question 35

What are the five tabs of in Item Master application?

Answer 35

Item - MSDS, kit, spare part, rotating Storeroom - storeroom, stock, cost Vendors - vendor, manufacturer Specifications - classification and attribute Item Assembly Structure - top level, current level, belongs to, Children

Question 36

What is the MAXREG user purpose?

Answer 36

Self Registration Process Access

Question 37

Where can Unit of Measure be added or modified?

Answer 37

Item Master Inventory Purchase Requisition Purchase Order Receiving Request for Qutoe

Question 38

Where can you change the Classification of an Asset?

Answer 38

On the Specifications tab of the Asset application under the Asset module.

Question 39

When in Sets, what is the difference between checking/not checking the Automatically Add Companies to Company Master Checkbox?

Answer 39

When the box is checked, companies can be added in the Companies applications. When the box is not checked, companies must be added via the Company Master application?

Question 40

What module contains Companies and Company Master?

Answer 40

Purchasing

Question 41

What is ERP?

Answer 41

Enterprise Resource Planning?

Question 42

When would you use more than one company set?

Answer 42

When you have parts of your organization that use a different group of vendors from the rest of the organization.

Question 43

What are things that can be Items?

Answer 43

Materials, Tools, Assemblies

Question 45

Where is the Item Master application?

Answer 45

Inventory module

Question 46

A Classification is a ___ of Attributes

Answer 46

List/Group

Question 47

Where can I ad hoc add an attribute to an item?

Answer 47

Item Master, Specifications tab

Question 48

Where can I change the attributes for a Classification?

Answer 48

Classifications application

Question 49

When would I change Attributes in Classifications vs. in the Item Master?

Answer 49

When I want to change all records referencing that Classification

Question 50

What are the tabs in Item Master?

Answer 50

Item Storeroom Vendor Specifications Item Assembly Structure

Question 52

Locations are made at the ___ level.

Answer 52

Site

Question 53

How do you turn on Job Plan Conditions?

Answer 53

Administration\>Organization\>System Settings\>Job Plan Options

Question 54

Fix. Indicates whether to set conditions for the tasks and resources of a job plan. Conditions can be set for tasks, labor, materials, services, and tools. When the specified conditions are met, the component of the job plan will be copied to the work plan. You create the conditions that are used in job plans in the Conditional Expression Manager application.

Answer 54

Indicates whether to set conditions for the tasks and resources of a job plan. Conditions can be set for tasks, labor, materials, services, and tools. When the specified conditions are met, the component of the job plan will be copied to the work plan. You create the conditions that are used in job plans in the Conditional Expression Manager application.