Technical English Flashcards
(105 cards)
1
Q
Is an organized and detailed account of event or situation
A
Report
2
Q
Writing information about specific events or situation
A
Report
3
Q
Can be verbal and written
A
Report
4
Q
Is a type of communication that lends itself to a USEFUL TOOL FOR PEOPLE.
A
Report writing
5
Q
What is the duty of writing a report part of very job of an investigator?
A
Natural and Necessary
6
Q
Writing that tells you about some experience, event or situation
A
Report
7
Q
A report is a writing that tells you about some experience, event, or situation. This could include:
A
-Research on some topic
-A practical experiment
-Some issues arising in an organization
8
Q
In relationship to the characteristic in technical writing how can you make a report organize?
A
Have body means have format it must follow the format
9
Q
What are characteristic in technical writing to follow the proper format?
A
Careful consideration of decide issue
10
Q
-It describes what you found out
-Problem based (depends)
-Explains and analyses
A
Reports
11
Q
How you make a report detailed?
A
Must answer the 5W’s and 1H
12
Q
Are all reports prepared by the police report?
A
no
13
Q
(5) general types of report dealt by law enforcers and investigators
A
- Proposal report
- Vertical report
- Lateral reports
- Periodical report
- Progress report
14
Q
Prepared to describe how one organization can MEET THE NEEDS OF ANOTHER.
A
Proposal report
15
Q
This report have suggestion/ ideas to improve or develop to your organization and improved by the head.
A
Proposal report
16
Q
Upward/ downward hierarchy; it contributes to manage control.
A
Vertical report
17
Q
This is chain of command from highest to lowest. The contain is command, order, duty or responsibility nga mo sugot from the highest hierarchy down to lowest hierarchy or subordinate
A
Vertical report
18
Q
Traveling between units of the same organization; assessed in coordination of an organization.
A
Lateral reports
19
Q
Travel between different department.
ex: annual report for physical fitness test, monthly report and weekly report.
A
Lateral reports
20
Q
Issued on regularly schedule date
A
Periodical report
21
Q
Help to manage businesses
A
Vertical report
22
Q
The purpose this is have coordination and cooperation
A
Lateral reports
23
Q
SENT at certain MILESTONE of a project
A
Progress report
24
Q
Fixed schedule
A
Periodical report
25
Like achievement or accomplishment and update
Progress report
26
It is the NARRATION OF FACTS in an WRITTEN MANNER prepared by a POLICE OFFICER involving their interaction with the community.
Police report writing
27
An exact narration of facts discovered during criminal investigation and services as a record for FUTURE REFERENCES.
Police report writing
28
It is a permanent written record of a police activities classified as informal or formal which communicates important facts concerning people involved in criminal activities.
Police report writing
29
Four uses of police report
1. Identification of criminals
2. Investigative records
3. Court preparation or court records
4. Civil liability assessment
30
The example is termite gang the gang that mangutkot. Modus operandi
Identification of criminals
31
Serve us future reference
Investigative records
32
Police report a serve as basis, document evidence the documents serve as offer a content.
Court records
33
It's only complain affidavit if?
Civil liability alone
34
What are the criteria to be considered in report writing?
Clarity
Accuracy
Brevity
Specificity
Completeness
Timeliness
Security
Impartiality
35
Must be clear and it should be written directly and easy to understand
Clarity
36
It must CONFORM with the established rules of grammar, proper spelling, and format. Information preparation must be precise and factual.
Accuracy
37
Report must be short as possible, with simple sentences, common words and easy to understand.
Brevity
38
Give concrete examples, gives a descriptive narration, particular terms that project hues, movements, qualities and shapes.
Specificity
39
Must answer 5W's and 1H
Completeness
40
Must be submitted on time
Timeliness
41
Must be considered CLASSIFIED, must ONLY be LIMITED TO POLICE personnel who are granted by higher authority security clearance.
Security
42
It is a top secret document.
Security
43
The police report must know what the receiving office needs to know important data must not be omitted or added to conceal responsibilities, to impute liabilities or to favor parties.
Impartiality
44
Steps in report writing
Interviewing
Note taking
Organizing
Writing the narrative
Proofreading
45
Step in writing (Isaias Alma Jose)
Gather the facts
Record the facts
Organize the facts
Write the report
Evaluate the report
46
Father of automobile patrol
Isaias Alma Jose
47
Contents of a police report
Who
What
Where
When
Why
How
48
Person involved in the accident
Who
49
Nature of the accident
What
50
Location of the incident
Where
51
Time and the incident happened
When
52
Reason/ cause of the incident
Why
53
Moods of operation of the incident
How
54
Define asking somebody a series of questions to gather information
interviewing
55
Means of BRIEF NOTATION concerning specific events while fresh in one's mind and used to prepare a report
Note taking
56
Means to arrange the components of something in a way that creates a particular structure
Organizing
57
The task is not only to express your ideas but to make an expression upon the mind of the reader as well
Writing the narrative
58
Ask your self the following question:
-Is this report the best i can do?
-Do i want to read it to the Chief of Police?
Proofreading
59
The police writer shall make an outline from the facts of the case and follow a chronological sequence.
Needed in preparing and writing a report
60
After an outline has been identified they will make sure that their notes will be ORGANIZED and REVIEWED first force completeness prior to the actual writing of the report.
Needed in preparing and writing a report
61
The outline should answer what?
5W's and 1H
62
The REAL answer LIES on the quantity of the RESULT of ACCOMPLISHMENT and the BASIC PRINCIPLES.
Needed in preparing and writing a report
63
(2) Classification of law enforcement report
Administrative Report
Operational Report
64
Deals with the ROUTINE FUNCTIONING of a department or agency.
Administrative report
65
This lecture is primarily concerned with the second type of report, deals with the activities of law enforcement officers (PITVJS)
Operational report
66
This literature is primarily concerned with the second type of report, deals with the activities of law enforcement officers. (PITVJS)
Operational report
67
(2) Main classifications of police report
1. Basic or informal report
2. Investigative or formal report
68
Most police reports are preferred in this category.
Basic or informal report
69
It deals with ordinary miscellaneous, usual, memorandum, letter or form, and is accomplished by any members of an organization.
Basic or informal report
70
Usually contains:
1. heading/ letterhead of an organization;
2. Person or office to whom addressed;
3. Text proper;
4. Name of the writer or source of reports.
Basic or informal report
71
Exact or exhausted narration of facts. Includes: cover, title page, letter of transmittal, summary sheet, text, appendices, index, bibliography.
Investigative or formal report
72
(5) Classifications of police report according to purpose
I. Performance report
II. Fact-finding report
III. Technical report
IV. Problem- determining report
V. Problem- solution report
73
Analyzes that thorough process that lies in the solution of a particular problem.
Problem-solution report
74
Attempts to FIND CAUSES of an underlying problem.
Problem-determining report
75
Presents a data on a SPECIALIZED subject.
Technical report
76
Gathering and presentation of data in a LOGICAL ORDER, without drawing conclusion.
Fact-finding report
77
INFORMATION as to the STATUS of an ACTIVITY, activities, or operations. Report of an outcome of an activity or a work, it also provides progress to be provided for improvements.
Performance report
78
Is one of the BASIC PIECE EQUIPMENT which a few policemen FAIL TO APPRECIATE AND UTILIZE.
Notebook
79
Plays a significant role as ALL SUBSEQUENT ACTION expected of the police community precincts and even personnel from higher authority personnel will depend on a matters recorded in the notebook which eventually will have to be reflected in PBS journal.
Notebook
80
-Is the ORIGINAL SOURCE OF DOCUMENTS used to write police report.
Officer's field notes or notebook
81
Exclusively for the PBS shall be maintained at each police community precincts.
Journals
82
While RECORDING MATTERS IN THE JOURNAL shall be the individual responsibility of EVERY BEAT POLICEMAN, acting and reporting matters reflected there in shall be the duty of the______________
Police Community Precincts Commander
83
Shall ANSWER THE BASIC QUESTION OF 5W'S AND 1H of an incident or problem encountered by a BEAT POLICEMAN particularly those problems to be discussed as you get along with the problems you encountered.
Notebook and Journal
84
It is a WRITTEN COMMUNICATION that travels from higher authority to subordinates.
Police issuance
85
A government agency or office that has the power to issue of specific official document.
Issuing authority
86
The power to command, given instructions, influence people.
Authority
87
Four (4) types of police issuance
Memorandum
Circulars
Orders
Civilian letter
88
(4) Types of circulars
-General circulars
-Office circular
-Command memorandum circular
-PNP memorandum circular
89
Four (4) types of orders
-General order
-Special order
-Letter order
-Daily bulletin
90
When PNP is communicating outside the government.
Civilian letter
91
Instructions to concern persons.
Class C
92
Promulgation of directives.
Class B
93
General information.
Class A
94
PUBLICATION OF ANNOUNCEMENT from PNP and other government agencies.
Daily bulletin
95
Order in the form of letter to the concern person through proper channels.
Letter order
96
Orders and directives AFFECTING THE STATUS of a PNP personnel.
Special order
97
Orders and a directives covering organizational set-up.
General order
98
Issuances directed to a particular office, officials or employees concerning matters on assignment details and transfer of personnel, for compliance by all concern.
Orders
99
Almost like a memorandum but the PURPOSE is for POLICE GUIDELINES and is effective until further notice.
PNP MEMORANDUM CIRCULAR
100
Instructions regarding a particular activity and must be COMPLETELY WRITTEN A SPECIFIC PERIOD OF TIME; it has a TEMPORARY DURATION. Maybe ISSUED by COMMAND GROUP, DIRECTORIAL STAFF and is APPROVED by the CHIEF PNP.
Command memorandum circular
101
Informing MAJORITY or all personnel in a particular office or PNP Directory, not to those in the field.
Office circular
102
REPORTS that must be a REQUIRED COMPLIANCE for both members of the PNP and public.
General circulars
103
These are letters or reports applicable to individuals outside the government; it is distributed to a large number of people and is temporary in tone.
Circulars
104
An informal letter about matters to be remembered by personnels of organization; it is a common practice in Philippines National Police to remind PNP members about announcements, activities, or routine for the day.
Memorandum
105
It is a top secret document.
Security
