Test 2 ch 6

Question 1

1. What do we mean by the statement: It takes time to save time?

Answer 1

a. time is an investment

Question 2

2. Explain why failure to delegate is often a significant – if not, the greatest –waste of a manager’s time.

Answer 2

1. you might not get promoted
2. Job gets to big to handle
3. Take extra work home
4. work more hours

Question 3

3. Explain what is meant by over planning.

Answer 3

1. When supervisors go overboard with
   a. Plans
   b. Tasks
   c. lists
   d. objectives
   e. active files
2. Putting a dollars worth of effort into a 50 cent payback

Question 4

4. Why should you look at yourself for sources of wasted time and potential improvement?

Answer 4

1. Am I using my time wisely?
2. Candidates for delegation
3. You can identify routine tasks, unscheduled tasks and emergency tasks
4. Helps you plan better

Question 5

5. What is the principal objective in making a daily list to guide you activities for the day?

Answer 5

1. You need to know where you intend to go
2. It has often been said that if you plan on going nowhere, that is where you will go.
3. What is to be done

Question 6

6. Why are time management and stress management described as inseparable activities?

Answer 6

1. Managers who effectively manage time will experience less stress and get more done.
2. Effective time management is a way of getting control over the job.
3. Too much to do in too little time is reduced.
4. A manager who lost control of the job, will be swept away.

Question 7

7. If delegation is potentially the supervisor’s greatest source of time savings, what other activity might be the next best potential source?

Answer 7

1. Failure to plan and establish priorities
2. Tasks of lesser importance consume large amounts of time while more important tasks are handled too quickly or not at all.

Question 8

8. Describe how the telephone can be both a time-waster and time-saver.

Answer 8

1. Time spent just chatting with friends is a time waster
2. Talking to sales people
3. Taking nonurgent calls is a time waster
4. Answering machines may be a time saver
5. Having someone screen your calls is a time saver
6. Call forwarding is a time saver

Question 9

9. Why is it recommended that you leave a certain amount of time open when planning out a day’s work?

Answer 9

1. You have to leave yourself some planning time.
2. Urges you to think ahead
3. Establish priorities
4. Improves your efficiency

Question 10

10. Which do you consider to be the one source of time-wasting pressure that is most difficult to deal with? Why?

Answer 10

Personal habits

Procrastination

Going down the path of least resistence