Topic 16

Question 1

1.Importance of business reports

Answer 1

guide decision making in the business.

Question 2

2. Importance of the business reports

Answer 2

provide important information for management that’s timely and factual.

Question 3

Presentations may be done??

Answer 3

Verbal presentation
Non verbal
Handout
Posters
Charts

Question 4

Verbal presentation

Answer 4

Presentation delivered through speech or orally.

Question 5

Non verbal

Answer 5

Transfer of information through use of business reports, handouts , charts and posters support visual aids.

Question 6

Handout

Answer 6

Written summary of information delta within a presentation.

Question 7

Posters

Answer 7

Large printed sheets that contain pictures posted in a public place.

Question 8

Charts

Answer 8

Used to record and visually display info that’ll engage and stimulate audience presentation

Question 9

1. Guideline on writing an effective business report.

Answer 9

Determine the scope of the report

Question 10

2. Guidelines on writing an effective business report.

Answer 10

Determine the target audience of the report.

Question 11

3.Guidelines on writing an effective business report.

Answer 11

Determine how the report should be presented

Question 12

4.Guidelines on writing an effective business report.

Answer 12

Collect necessary information

Question 13

Graphs

Answer 13

More likely to be used to present data in a form that is easy for the reader/audience to understand

Question 14

Images and diagrams

Answer 14

Typically used to explain concepts or theories

Question 15

Visual aids

Answer 15

Items such as graphs and pictures used in addition to spoken/written information

Question 16

Tables

Answer 16

Used to compare and contrast information

Question 17

Bar Graphs

Answer 17

Used to compare data between distinctive categories

Question 18

Line Graphs

Answer 18

Used to compare changes over a specific period

Question 19

Pie charts

Answer 19

To show the relationship between parts or percentages of a whole.

Question 20

Diagrams / Flow Charts

Answer 20

Used to communicate to others how a process is done

Question 21

Illustrations

Answer 21

Used to enhance brand messaging and help persuade , inform and influence customers.

Question 22

Importance of visual aids

Answer 22

Diagramming data presentation allows understanding of data more easily.

Question 23

2.Importance of visual aids

Answer 23

Helps clarify the message and provides a point of reference for the mind.

Question 24

3.Importance of visual aids

Answer 24

Helps illustrate points to the reader / audience more easily and effectively.

Question 25

Advantages of visual aids ( graphs )

Answer 25

Graphs do not require much explanation.

Question 26

2. Advantages of visual aids

Answer 26

A lot of info can be displayed in an easy to Understand to he audience

Question 27

1. Disadvantages of visual aids

Answer 27

Too many diagrams and graphs in an easy to understand format.

Question 28

2. Advantages of visual aids

Answer 28

Preparation of graphs and diagrams is time consuming

Question 29

1. Factor considered when preparing a verbal presentation

Answer 29

Purpose and main points of presentation.

Question 30

2. Factor must be considered when preparing a verbal presentation

Answer 30

Considering the time frame for the presentation

Question 31

3. Factor must be considered when preparing a verbal presentation

Answer 31

Practicing the presentation and note how long it takes.

Question 32

Following factors must be considered when designing a presentation

Answer 32

Starting with text and headings.

Question 33

Different types of visual aids

Answer 33

Data projector Interactive whiteboard Video conferencing Videos

Question 34

Data projector

Answer 34

Allows large audience to see detailed info of a presentation

Question 35

Interactive whiteboard

Answer 35

Allows multiple people to engage in collaborative experience using technology screen to take notes

Question 36

Video conferencing

Answer 36

Enables face to face communication between 2 or more people in different locations

Question 37

Videos

Answer 37

Emphasize ideas through both sight and sound , and captures and holds audience attention