Topic 22 - Using online systems Flashcards
What is the benefit of using online systems?
Using online systems, such as cloud computing and storage, can offer big benefits to organisations and individuals.
However, they are factors that must be considered before switching to these online systems to ensure it is the best decision for an organisation
What are the five things to consider when switching to unknown systems?
Security
Cost
East of use
Features
Connectivity
Why should security be considered when switching to online systems?
Online systems create security concerns as data is accessible over the Internet potentially to hackers, and you have little control over security procedures.

What should an organisational individual do if they find security important when using an online system?
If security is important choose an organisation to implement high security protocols
Why should cost be considered when switching to online systems?
There is a great range in a cost for online services. Many cloud storage devices are free of charge to individual users up to a certain date limit, but charge monthly fees for businesses
What is available to save money?
There are free services available to organisation, which can save a lot of money, such as Google Drive (Although if you want to impose things like corporate control and policies, costs are involved)
Why should Ease of use be considered when switching to online systems?
Some online services are easy for non-technical
Cloud storage systems of the sync your data with your computer, allowing you to access your cloud files using the same interface as for your local force also check on the amount of technical support available to users
Why should Features be considered when switching to online systems?
Cloud software soetimes has fewer features than a locally installed version.
However, there are a wide range of options available, as cloud services allow users a lot of choice in finding a suitable product.
Why should Connectivity be considered when switching to online systems?
Cloud-based storage and software require internat connections in order to access the service
You may be limited in your options is your internet connection is slow or if you have a limited data allowance
What does online systems allow?
Online systems allow people working from home, or anywhere outside the office site, to access the network of the organisation they work for.
What does VPN allow?
VPN = allows a secure connection to be made to the organisation’s network over the internet
What is Remote desktop technology allows?
Remote desktop technology = allows a user to log in to and use their work system from a remote device
What is Remote desktop technology also used to fix?
Remote desktop technology can also be used to fix computer problems remotely, and is often used by technical support departments to promote a more effective way of working
