Understanding Basic Concepts Of Prince2 Flashcards
What happens once a project has finished and the final product has been finalised?
It goes into BAU - Business as Usual
What is Prince2 Agile?
• Configuration and adaption of Prince2, si Agile is most effective when combining Agile:
- Behaviours
- Concepts
- Frameworks
- Techniques
What type of work is Prince 2 or Prince2 Agile suitable for?
• For projects only
• Not for BAU
(agile can be used for both)
List the characteristics of Project Work?
• Temporary
• A specific team is created
• Element of difficulty
• Degree of uncertainty
List the characteristics of BAU work?
• Ongoing work
• Stable/same team
• Routine understood tasks
• A deflgree of certainty
Summarise Business as Usual work.
• Repeatable routine tasks by trained people
• No need for PM
• Work on existing products
• Relatively short timescales
• Long list of tasks arriving regularly throughout product lifespan
• An established team
Summarise Project work.
• Temporary situation
• Team assembled
• Address specific problems, opportunities, or a difficult change
• Could be a collection of BAU items to be handled collectively
• May need to engage many stakeholders
• Team maybe remotely scattered
• Needs a PM
• Has defined stages prior to delivery
• Layer of PM & Product Direction
• Team disbands after completion
• Finalised product goes into BAU
Define a timebox.
• Finite period of time where work is carried out to complete an objective
• Deadline cannot be moved (only prioritisation allowed)
• Low level TB: Sprints
• High level TB: Stage (Collection of low l TBs)
What comprises the whole Prince2 framework?
• 7 Principles
• 7 Themes
• 7 Processes
What are the 3 overall stages throughout the Prince2 project lifecycle?
• Pre-project Stage
• Initiation Stage
• Management Stages (Project Delivery Stages)
What are the 7 Prince2 Processes?
• Starting Up a Project (SU)
• Directing a Project (DP)
• Initiating a Project (IP)
• Stage Boundary (SB)
• Controlling a Stage (CS)
• Managing Product Delivery (MPD)
• Closing a Project (CP)
In Prince2 what is involved in the “Starting Up a Project” stage?
• Executive & PM involvement
• Is the project achievable?
• Creating a Project Brief
• Allows PB to make a decision to go ahead or require further investment.
In Prince2 how does the project move from starting up a project stage to Initiating a Project Stage ?
• Project Brief submitted to the PB via a STAGE BOUNDARY
(aka Managing a Stage Boundary, turnstile, milestone, go no)
• Also to include Stage Plan for next stage
• Once submitted to PB, the PB deliberates whether to go ahead
Who are 3 Prince2 Project Stakeholders?
• Business Executive (Business Interests)
• Senior User (User Interests)
• Senior Supplier (Creator Interests)
In Prince2 what is involved in “Initating a Project?
• Planning the project
• A high level plan (No. Of Stages/Project Plan)
• Creation of Product Initation Documents (PID)
In Prince2 what is the purpose of Product Initiation Documentation?
• Define the project
• Define rules (Approach, Risk, Quality, Communication, Benefits)
• Also include a Next Stage Plan by the PM
• In summary gives direction and scope & forms a contract between PM & PB
• Needs updating after each MS
Uses:
1. Ensure a sound basis prior to PB commitment
2. Act as a base document for PB/PM to assess progress, issues and on-going viability
3. A reference for the project for people joining the project
In Prince2 what is the composition of the “Product Initiation Documentation”?
• PROJECT DEFINITION (Achieve: background, obj & outcomes l, scope & exclusions, constraints/assumptions, user/interested parties, interfaces)
• PROJECT APPROACH (Choice of solution & delivery approach)
• BUSINESS CASE (Justification based on costs/risks/benefits)
• PROJECT MANAGEMENT TEAM STRUCTURE (Who involved)
• ROLE DESCRIPTIONS
• QUALITY MANAGEMENT APPROACH
• CHANGE CONTROL APPROACH
• RISK MANAGEMENT APPROACH
• COMMUNICATION MANAGEMENT APPROACH
• PROJECT PLAN (how obj achieved, provide a baseline for progress via each MS)
• PROJECT CONTROLS (MS, tolerances, monitoring & reporting)
• TAILORING OF PRINCE2
In Prince2 how does the project go from “Initiating a Project” to the “Controlling a Stage”?
• Creation of next stage plan
• Submission of Stage Boundary to the board
- Review of current stage
- Next Stage Plan
• PB to deliberate
In Prince2 what is “Controlling a Stage”?
• Next Stage on from IP
• PM To oversee the work done by the teams
• Keep PB informed of progress
- Highlight Report
How does a PM update the PB on “Controlling a Stage” management stages?
- Via a Highlight Report
What does a Team Manager do?
• Manage the product delivery team through multiple work packages.
• Ensuring work package completion
• Updating PM on progress
- via checkpoint report
When are Work Packages created?
• During the Initiating a Project Stage
• Discussion between the PM and TM
In Prince2 how are the Product Delivery stages (Controlling a Stage) moved forward to the next ones?
• Towards end, PM submits a Stage Boundary to PB
- Current stage review (End Stage Assessment)
- Next Stage Plan
• Deliverated by PB to approve
In Prince2 summarise the ending of a Project
• Towards the end of last Delivery stage, PM checks off last WPs
• Once finished it’s closed
• PPD has been given to customer
• The PB closes the project!
• PB closes and workers go back to BAU
• Post Project Assessment
