Volume 5 Flashcards
It is the _______ of _______ members to be thoroughly familiar with all forms which they may be required to use.
DUTY of ALL
Who approves the addition to or elimination of department records, forms, books, or files?
administrative office
How are unusual or extraordinary circumstances affecting the operation of the department or the welfare of members sent through channels? and what follows?
telephoned without delay through channels. immediate written report
in the event the immediate superior is not available, who is called?
the next higher officer
Where should the authors name. assignment, and where the report will probably be filed go in the report?
in the body of the report, preferably at the end of the last page
What is form F-225?
Red letter head with boxes
what is form F-225 used for?
intradepartmental correspondence which is routed through channels
what is form F-233?
red letterhead without boxes
what is form F-233 used for?
intra-departmental correspondence, including correspondence with the board of fire commissioners, when routing through channels is not necessary
what is form F-228
black letterhead
What is F-228 used for?
for correspondence directed to elected city officials (Mayors, council person, city attorney, controller), other governmental agencies, and the public.
Reports are _____ unless specifically exempted by bureau policy
typewritten
An example of a report exempt from being type written is what?
employee resignation letter
Who can give permission to hand write reports?
division, battalion, section, and unit commanders for reports utilized within their respective area of responsibility
reports are limited to how many subjects?
one
what is the line spacing for reports?
single spaced, then double spaced between paragraphs
How are names written in reports?
last name, first name, initial arranged alphabetically
What report is unauthorized to have erasures?
the journal
when changes are made to final reports, records, and journals, how is the correction made?
with a line drawn through entry and correction made in ink above or in the margin with person making corrections initial in ink
What ranks use their full civil service names on reports?
ranks below battalion chief
provided all reports are legible, multiple reports may be signed through what?
carbon
A signature indicates what?
approval
in the case of recommended disapproval for a F-225, what shall the signature be preceded by?
by the word “disapproved”, with a cover letter explaining reason for such recommendation
Who approves the use of rubber stamp signatures by officers for official communications?
the Fire Chief
It is a violation of what law for unions to use employer internal mail service to conduct union business?
federal law, violating Federal Private Express Statutes
the city’s messenger mail service is to be used only for what?
for city business
