02. Project Management Framework Flashcards
1
Q
Gives the project manager authority as outlined in the project charter
A
Sponsor/Initiator
2
Q
Anyone who will be impacted by the project or can positively or negatively influence the project. This includes:
A
Stakeholders
3
Q
In which Organizational Structure do team members complete only project work, and when the project is over, they do not have a department to go back to?
A
Project-Oriented
4
Q
Ensures that the organization is focused on the most important work and, because of appropriately tailored planning efforts, the work is done correctly and in the most time- and cost-effective manner
A
Project Management
5
Q
A repository of both assumptions and constraints.
A
Assumption Log
6
Q
Cause-and-effect diagrams is an example of what?
A
Data Representation (tool and techniques)
7
Q
Determines the reports needed by management to oversee the project
A
Sponsor/Initiator
8
Q
Will dictate who the project manager goes to for help with resources, how communications must be handled, and many other aspects of project management.
A
Organizational Structure
9
Q
Generally, a board of directors is responsible to ensure that work throughout the organization conforms to external (government or regulatory) and internal standards and requirements. This is part of what?
A
Governance
10
Q
are generally outside the control of the project team.
A
Enterprise Environmental Factors (EEFs)
11
Q
Provides support for the project and protecting the project from unnecessary changes.
A
Sponsor/Initiator
12
Q
Important to evaluate the effect a change to one has on another.
A
Constraints
13
Q
Which Organizational Structure when the project manager has little or no authority?
A
Functional
14
Q
Probability and impact matrices
A
Data Representation (tool and techniques)
15
Q
A project is included in a portfolio based on potential return on investment, strategic benefits, alignment with corporate strategy, and other factors critical to organizational success. This is what?
A
Portfolio Management
16
Q
Refers to the overall structure of an organization.
A
Governance
17
Q
• Limit options during planning and beyond.
A
Constraints
18
Q
Financial data, including budgets and actual costs of completed projects
A
OPAs/Organizational knowledge repositories
19
Q
Issue logs and documentation regarding defects on projects
A
OPAs/Organizational knowledge repositories
20
Q
Designed to support the specific culture and attributes of the organization
A
Governance
21
Q
The lessons learned register from each project becomes part of what after project closure?
A
The lessons learned repository
22
Q
Contribute to the lessons learned knowledge base
A
Project Team
23
Q
Are distributed to the various stakeholders who need to receive and possibly act on the information.
A
Work performance reports
24
Q
They help identifies risks
A
Sponsor/Initiator
25
Stakeholder mapping/representation is an example of what?
Data Representation (tool and techniques)
26
Those with expertise are usually working on the team, or at least within the organization.
Expert Judgment
27
Works to meet project and program goals.
Program Manager
28
includes the initial measurements and details about activities gathered during the Direct and Manage Project Work process in executing.
Work performance data
29
An important part of communication to understand what the management and stakeholders believe to be true about the project.
Assumptions
30
Which Project Management Office (PMO) provides the policies, methodologies, templates, and lessons learned for managing projects within the organization with the least amount of control?
Supportive
31
Which Project Management Office (PMO) moderate level of control over projects?
Controlling
32
Root cause analysis is an example of what?
Data Analysis (tools and techniques)
33
Manages various projects or programs that may be largely unrelated to each other
Portfolio Manager
34
Introduce risk to the project, so they must be identified and managed by the project manager.
Assumptions
35
A common tool of the project management planning processes
Expert Judgment
36
Meeting management is an example of what?
Communication
37
Checklists is an example of what?
Data-gathering tools and techniques used to collect input from stakeholders
38
Provides funding
Sponsor/Initiator
39
A temporary endeavor-with a beginning and an end.
A Project
40
Responsible for managing a group of related projects.
Program Manager
41
Provides information that helps develop the project charter
Sponsor/Initiator
42
Stakeholder engagement assessment matrices is an example of what?
Data Representation (tool and techniques)
43
Combining programs, projects, and operations helps optimize the use of resources, enhances the benefits to the organization, and reduces risk.
Portfolio Management
44
They apply to aspects of the project such as quality, procurement, and resource management, as well as change control, safety, compliance, and more.
Processes, procedures, and policies
45
Which Organizational Structure maximizes the strengths of both the functional and project-oriented structures?
Matrix
46
The following are examples of what?
- Benchmarking
- Brainstorming
- Prompt lists
- Checklists
- Interviews
- Market research
- Questionnaires and surveys
Data-gathering tools and techniques used to collect input from stakeholders
47
The stakeholders' role on a project is determined by who?
The project manager and the stakeholders themselves.
48
Alternatives analysis is an example of what?
Data Analysis (tools and techniques)
49
Acts primarily as a staff assistant and communications coordinator and cannot personally make or enforce decisions.
Project expediter
50
Include governmental or other rules and regulations that apply to the performing organization.
Enterprise Environmental Factors (EEFs)
51
Cost-benefit analysis is an example of what?
Data Analysis (tools and techniques)
52
Framework within which project work is performed across the organization.
Governance
53
Presentations is an example of what?
Communication
54
Focuses on the interdependencies between the projects and may help decrease risk, achieve economies of scale, and improve management.
Program Management
55
Shared workspaces for file storage or distribution is an example of what?
Project Management Information System (PMIS) automated tool
56
Consulting experts to get information
Expert Judgment
57
Provides expert judgment
Sponsor/Initiator
58
The process groups are initiating, planning, executing, monitoring and controlling, and closing.
Project Management
59
Is assigned to the project no later than project initiating
Project Manager
60
is an example of what?
Data Representation (tool and techniques)
61
Encourages the finalization of high-level requirements and scope by the stakeholders
Sponsor/Initiator
62
• Responsible for governance at an executive level of the projects or programs that make up a portfolio
Portfolio Manager
63
Who directly or indirectly sets the priority of each constraint?
Management
64
Participates in developing the business case for the project
Sponsor/Initiator
65
May involve the creation or enforcement of processes and policies regarding areas such as risk, resources, communications, and change management.
Governance
66
Hierarchical charts is an example of what?
Data Representation (tool and techniques)
67
Can be established and administered by a project management office (PMO). We will discuss the various types of PMOs later in this chapter.
Governance
68
Which Organizational Structure can also be referred to as composite or hybrid?
Project-Oriented
69
• Easier to identify than assumptions, as they are usually clearly imposed by management or the sponsor.
Constraints
70
Implement approved changes.
Project Team
71
A project is included based on potential return on investment, strategic benefits, alignment with corporate strategy, and other factors critical to organizational success.
Portfolio Management
72
Repositories for historical information is an example of what?
Project Management Information System (PMIS) automated tool
73
In what time of organization would you find a project expediter?
Project expediter
74
Scatter diagrams is an example of what?
Data Representation (tool and techniques)
75
Oversees and standardizes the management of projects.
Project Management Office (PMO)
76
Communication methods is an example of what?
Communication
77
Similar to the project expediter, except they have some authority and power to make decisions, and report to a higher-level manager.
Project coordinator
* Found a weak matrix or in a functional organization
78
SWOT is an example of what?
Data Analysis (tools and techniques)
79
May integrate information from all projects to assess whether the organization is achieving it strategic objectives.
Project Management Office (PMO)
80
Which Organizational Structure is there more effective communications than functional?
Project-Oriented
81
Enables an efficient and integrated transfer of deliverables to the customer
Sponsor/Initiator
82
• Manages efforts to develop specific scope, which supports the portfolio or program management objectives and, ultimately, the organization’s strategic goals.
Project Management
83
Include schedule, cost, risk, scope, quality, resources, customer satisfaction, and any other factors that limit options.
Constraints
84
When monitoring and controlling a project, what is analyzed to make sure it conforms to the project management plan.
Work performance data
85
A departmental unit within an organization that provides or ensures compliance with project governance.
Project Management Office (PMO)
86
The Project Management Office (PMO) can take one of several different forms. What are they?
- Directive
- Controlling
- Supportive
87
Advocates for or champions the project, especially while the project concept is being put together
Sponsor/Initiator
88
Exist to provide business value and add or improve products or services, and, in some cases, to satisfy legal or other regulatory requirements.
A Project
89
Related to project management may include a resource management system, a procurement system, and a quality management system.
Enterprise Environmental Factors (EEFs)
90
Relates to how a project manager uses skills such as influencing, organizing, and strategizing, in addition to other interpersonal and team skills.
Project Management
91
Which Project Management Office (PMO) coordinates all projects within the organization?
Directive & Controlling
92
Include the structure, culture, systems, and geographic location(s) of the organization.
Enterprise Environmental Factors (EEFs)
93
Flow charts is an example of what?
Data Representation (tool and techniques)
94
Voting is an example of what?
Decision-Making
95
Which Project Management Office (PMO) manages all projects throughout the organization?
Directive
96
Variance analysis is an example of what?
Data Analysis (tools and techniques)
97
What-if analysis is an example of what?
Data Analysis (tools and techniques)
98
Which Project Management Office (PMO) coordinates all projects within the organization?
Controlling and Directive
99
Active listening is an example of what?
Communication
100
May dictate milestones, key events, or the project end date (along with the customer)
Sponsor/Initiator
101
Feedback is an example of what?
Communication
102
Can then be organized into work performance reports.
Work performance information
103
Which Organizational Structure have team members report to only one supervisor?
Functional
104
Which Project Management Office (PMO) appoints project manager?
Directive
105
Which Organizational Structure if information or project work is needed from another department, employees transmit the request to the head of the department who communicates the request to the other department head?
Functional
106
The project manager is responsible for determining whether it is worth the time of those who would attend it, or if there is a more efficient way to achieve an objective.
Meetings
107
Serves as a guide or driver for project, program, and portfolio management as well as other organizational practices.
Organizational Project Management (OPM)
108
May manage the interdependencies among projects, programs, and portfolios.
Project Management Office (PMO)
109
Questionnaires and surveys is an example of what?
Data-gathering tools and techniques used to collect input from stakeholders
110
Generally owned by the project management office or other departments responsible for organizational governance.
Processes, procedures, and policies
111
- Alternatives analysis is an example of what?
Data Analysis.
Depending on the type of data you are working with and the depth of analysis you need
112
Performance reviews is an example of what?
Data Analysis (tools and techniques)
113
• Works with senior executives to gather support for individual projects
Portfolio Manager
114
Gathers the appropriate support for the project
Sponsor/Initiator
115
Which Project Management Office (PMO) prioritizes projects?
Directive & Controlling
116
Logical data models is an example of what?
Data Representation (tool and techniques)
117
Selects and prioritizes programs and projects that will best achieve the organization's strategic goals
Portfolio Management
118
Which Organizational Structure is grouped by areas of specialization, such as accounting, marketing, or manufacturing?
Functional
119
Which Organizational Structure have projects that generally occur within a single department?
Functional
120
In what time of organization would you find a project coordinator?
In a weak matrix or in a functional organization
121
Project management plans and baselines, as well as project documents, such as network diagrams, risk registers, and stakeholder registers
OPAs/Organizational knowledge repositories
122
Interviews is an example of what?
Data-gathering tools and techniques used to collect input from stakeholders
123
Guides the process to get the project approved and formalized, assisted by the project manager as necessary
Sponsor/Initiator
124
Which Project Management Office (PMO) has the lowest level of control over projects?
Supportive
125
Manages related projects to achieve results not obtainable by managing each project separately
Program Manager
126
Configuration management, including file structure, file-naming conventions, baselines of organizational standards, and templates of project documents are examples of what?
OPAs/Organizational knowledge repositories
127
Earned value analysis is an example of what?
Data Analysis (tools and techniques)
128
Provides direction for how portfolios, programs, projects, and other organizational work should be prioritized, managed, executed, and measured to best achieve strategic goals and desired benefits.
Organizational Project Management (OPM)
129
Often used in the planning processes of a project.
Meetings
130
A configuration management system is an example of what?
Project Management Information System (PMIS) automated tool
131
Which Organizational Structure is there team loyalty to the project?
Project-Oriented
132
Prompt lists is an example of what?
Data-gathering tools and techniques used to collect input from stakeholders
133
Time-tracking software is an example of what?
Project Management Information System (PMIS) automated tool
134
Metrics that may be useful for other projects
OPAs/Organizational knowledge repositories
135
Which Organizational Structure the authority over projects and resources is shared between the project manager and the functional manager.
Matrix
* In every matrix organization, including the strong matrix, the authority over projects and resources is shared between the project manager and the functional manager.
136
May provide centralized communication about the projects.
Project Management Office (PMO)
137
Document analysis is an example of what?
Data Analysis (tools and techniques)
138
Can be an effective way to get input or feedback from groups of people, but can be overused.
Meetings
139
May be actively involved in the project work or may fill an advisory role.
Stakeholders
140
Which Organizational Structure does communication primarily occur within the project?
Project-Oriented
141
Creates a unique product, service, or result.
A Project
142
Is assessed to determine what the data means for the project as a whole. The result is known as work performance information.
Work performance data
143
Determines the priorities between the constraints (if not done by the customer)
Sponsor/Initiator
144
Trend analysis is an example of what?
Data Analysis (tools and techniques)
145
Coordinates the management of related projects to achieve specific benefits that support the organization's strategic goals
Program Management
146
Which Project Management Office (PMO) provides project managers for different projects, and is responsible for the results of those projects; all projects, or projects of a certain size, type, or influence, are managed by this office?
Directive
147
Reserve analysis is an example of what?
Data Analysis (tools and techniques)
148
Started at the time the project charter is developed
Assumption log
149
Serves as a voice of the project or spokesperson to those who do not know about the project, including upper management
Sponsor/Initiator
150
Provides oversight to adjust projects for the program's benefit
Program Manager
151
Procurement management software is an example of what?
Project Management Information System (PMIS) automated tool
152
Identifies and analyzes constraints and assumptions
Project Manager
153
Multicriteria decision analysis is an example of what?
Decision-Making
154
Projects are combined into programs to provide coordinated control, support, and guidance.
Program Management
155
Which Project Management Office (PMO) recommends common terminology, templates, reporting, and procedures to be used on projects throughout the organization to promote consistency and streamline efforts?
Supportive (key word "recommends as supportive as the least control )
156
May help gather lessons learned into a repository and make them available to other projects.
Project Management Office (PMO)
157
Includes programs, individual projects, and other related operational work that are prioritized and implemented to achieve a specific strategic business goal.
Portfolio Management
158
Communications technology is an example of what?
Communication
159
Manages and is responsible for the human and physical resources in a specific department, such as IT, engineering, public relations, marketing, etc.
Functional or Resource Manager
160
May provide templates for documents such as work breakdown structures or communications management plans.
Project Management Office (PMO)
161
Mind mapping is an example of what?
Data Representation (tool and techniques)
162
The systematic process of managing work efficiently and effectively to deliver planned results.
Project Management
163
In which matrix, does power rest with the functional manager, and the power of the project manager is comparable to that of a coordinator or expediter?
a weak matrix
164
Which Organizational Structure maximizes the strengths of both the functional and project-oriented structures?
Matrix
165
Risks are identified and planned for before they occur, communication is managed effectively, and quality is achieved. These efforts result in satisfied stakeholders and achievement of business objectives.
Project Management
166
Most organizations maintain two types of OPAs. What are they?
- Processes, procedures, and policies
| - Organizational knowledge repositories.
167
Created throughout projects, documents what went right, what went wrong, and what the team would do differently if they had the opportunity to start the project over again.
Lessons learned (another part of historical information which is an OPA)
168
are first identified at a high level in the business case and project charter.
Assumptions and constraints
169
Control charts is an example of what?
Data Representation (tool and techniques)
170
May be more heavily involved during project initiating than later in the project.
Project Management Office (PMO)
171
Work must first be organized into appropriate projects, phases, and a life cycle.
A Project
172
What are the 3 types of Organizational Structure?
- Functional
- Project-Oriented
- Matrix
173
Benchmarking is an example of what?
Data-gathering tools and techniques used to collect input from stakeholders
174
In which matrix does power rest with the project manager?
strong matrix
175
Works with the project manager to monitor progress
Sponsor/Initiator
176
A group of people, including the project manager, who will complete the work of the project.
Project Team
177
Is a frequent input to planning processes, and updates to the log are outputs of many planning and control processes.
The assumption log
178
Which Organizational Structure is it when team members complete project work in addition to normal departmental work?
Functional
179
Which Project Management Office (PMO) prioritizes projects?
Controlling and Directive
180
When finished, the deliverables are transitioned to ongoing business operations so the benefits of the project work can be incorporated into the organization.
A Project
181
Scheduling software is an example of what?
Project Management Information System (PMIS) automated tool
182
Provides information regarding the initial scope of the project
Sponsor/Initiator
183
The project manager does all the directing of team resources.
Project-oriented organization.
184
Ensures projects selected support the strategic goals of the organization
Program Manager
185
Work authorization software is an example of what?
Project Management Information System (PMIS) automated tool
186
Historical information is an example of what?
OPAs/Organizational knowledge repositories
187
Internal requirements include policies and procedures regarding portfolio, program, and project work, which help to ensure that these endeavors are within the strategic plan of the organization and that they contribute to the delivery of specific benefits or value
Governance
188
• Decompose the work packages for which they are responsible into schedule activities.
Project Team
189
Include the technology and resources available for assignment to projects, such as documentation of the skills and abilities of internal and pre-approved external resources that are available through approved agreements.
Enterprise Environmental Factors (EEFs)
190
Text-oriented formats is an example of what?
Data Representation (tool and techniques)
191
Histograms is an example of what?
Data Representation (tool and techniques)
192
Provides a strategic framework to use and guide portfolio, program, and project management to achieve the organization's strategic goals.
Organizational Project Management (OPM)
193
Ongoing work to support the business and systems of the organization, whereas project work ends when the project is closed.
Operational work
194
Which Project Management Office (PMO) provides support and guidance on how to manage projects, trains others in project management and project management software, assists with specific project management tools, and ensures compliance with organizational policies?
Controlling
195
Provides formal acceptance of the deliverables (if they are the customer)
Sponsor/Initiator
196
An input to many project processes, and updates are a frequent output.
Assumption log
197
Which Organizational Structure it is when the entire company is organized by projects, and the project manager has control of the project?
Project-Oriented
198
The work of an organization comprises of one or multiple portfolios.
Portfolio Management
199
Market research is an example of what?
Data-gathering tools and techniques used to collect input from stakeholders
200
Comparable to expectations, as they may not be entirely based on fact.
Assumptions
201
Provides the financial resources for the project.
Sponsor/Initiator
202
Helps write the project charter
Project Manager
203
Simulation is an example of what?
Data Analysis (tools and techniques)
204
In which Organizational Structure is there no career path in project management.
Functional
205
Helps plan what needs to be done by creating the WBS and schedule estimates for their work packages or activities.
Project Team
206
Which Project Management Office (PMO) has the highest level of control over projects?
Directive
207
The programs and projects that make up a portfolio may not be related, other than by the fact that they are helping to achieve a common strategic goal. This is what?
Portfolio Management
208
The functional managers and project manager share responsibility
for directing the work of individuals and managing physical resources needed on the project.
Matrix organization.
209
Is used to plan the project, evaluate the impact of changes, and prove successful project completion.
Constraint prioritization
210
Affinity diagrams is an example of what?
Data Representation (tool and techniques)
211
May provide guidance and project governance.
Project Management Office (PMO)
212
Brainstorming is an example of what?
Data-gathering tools and techniques used to collect input from stakeholders
213
Assumptions and constraints is an example of what?
Data Analysis (tools and techniques)
214
Matrix diagrams/ charts is an example of what?
Data Representation (tool and techniques)
