11. Data Flow (1hr 20min)

Question 1

1. What are the module objectives? (5 items)

Answer 1

1. Name the documents that can form the basis for the billing document;
2. Describe the way the process chain is mapped in the document flow;
3. Demonstrate the different sources for the data in the billing document;
4. Name the requirements that must be met for billing to be carried out;
5. Describe the different control parameters within the framework of copying control.

Question 2

What is the module content? (2 items)

Answer 2

1. Data Flow;

2. Copying Control.

Question 3

3. Each billing document requires a reference document (exception: billing of external transactions). This may be (3 items):

Answer 3

1. Sales document;
2. Outbound delivery;
3. Billing document.

Question 4

4. When billing explicitly, you must enter the number of the reference document as the _________ .

Answer 4

Transaction to be billed

Question 5

5. The data will be copied from the reference document to the billing document based on the copy control settings. Name the Reference documents associated with these Billing documents below:
6. Invoice (2 items)
7. Credit memo (3 items)
8. Debit memo (2 items)
9. Returns credit memo (1 item)
10. Pro forma invoice (2 items)
11. Cancellation invoice (1 item)
12. Cancellation credit memo (1 item)
13. Invoice list (1 item)
14. Billing doc. external transaction (1 item)
15. Intercompany billing (1 item)
16. Rebate credit memo (1 item)

Answer 5

1. Sales document or delivery
2. Credit memo request / billing doc. or Invoice correction request
3. Debit memo request / billing doc.
4. Returns document
5. Sales document or delivery
6. Billing document
7. Credit memo
8. Billing documents
9. External transaction
10. Delivery
11. Rebate request

Question 6

6. You can influence the data flow from reference documents to billing documents. This is done using (2 items):

Answer 6

1. Billing types

2. Copying control

Question 7

7. Name the Copying Control options at header (4 items) and item (2 items) levels:

Answer 7

1. Foreign trade data; Allocation number; Reference number; Item number assignment
2. Quantity; Pricing

Question 8

7. The system administrator can define how data is transferred in the billing process in the copying control table. Controls are determined for the header and item levels as follows (5 items):

Answer 8

1. Header: target billing type; source sales document type;

2. Item: target billing type; source sales document type and item category.

Question 9

8. The following controls are found at the header level (2 items):

Answer 9

1. Reference document: which documents may be used as reference for billing;
2. Determination of copying control options (foreign trade data, allocation number, reference number, item number assignment).

Question 10

9. The following controls are found at the item level (5 items):

Answer 10

1. Billing quantity: based on order or delivery;
2. Pricing and exchange rate;
3. Should pricing be carried out again or be copied over from the order, and at what exchange rate;
4. Updating the quantity and value in the reference document;
5. Where should the conditions in the billing document be carried over from (for example, copying over shipment costs from the shipment cost document).

Question 11

10. Explain copying requirements (3 items):

Answer 11

1. Can be defined at the header as well as at the item level;
2. With the requirements in copying control you can, for example, specify whether goods issue has to be posted before billing can be carried out;
3. You can define your own requirements using transaction VOFM.

Question 12

11. Identify the billing quantities associated with the following (standard) billing document settings:
12. Based on an order (e.g. standard order)
13. Based on a credit memo request
14. Based on a delivery (e.g. billing types F1 and F2)
15. Pro forma invoice F5
16. Pro forma invoice F8

Answer 12

1. Order quantity minus quantity already billed; quantity already delivered minus quantity already billed;
2. Order quantity minus quantity already billed;
3. Quantity already delivered minus quantity already billed;
4. Order quantity;
5. Delivery quantity.

Question 13

12. Explain how the system determines the pricing procedure (3 items):

Answer 13

1. Based on sales area;
2. Based document pricing procedure from the transaction type;
3. Based on customer pricing procedure from customer master.

Question 14

13. Explain the condition technique used to determine the condition records (4 items):

Answer 14

1. Individual condition types are stored in the pricing procedure in a corresponding sequence;
2. These condition types define the different elements in pricing, such as prices, discounts, freight;
3. An access sequence is stored for every condition type and defines the search strategy the system utilizes when searching for valid condition records;
4. These conditions can be created using scales.

Question 15

13. Explain the possible pricing types that may be set for the items at the time of billing (A, B, C, D, G, H):

Answer 15

A: pricing elements are copied from reference document and updated according to a scale;

B: pricing is carried out again;

C: the manual pricing elements are copied and pricing is carried out for the others;

D: pricing elements are copied unchanged from the reference document;

G: pricing elements are copied unchanged from the reference document, but tax conditions are determined again;

H: pricing elements are copied unchanged from the reference document, but freight is determined again.

Question 16

14. How else can the system administrator influence pricing in the billing document (3 items):

Answer 16

1. Assign a pricing type for each billing type and item category combination;
2. Define new ones for each billing type / item category combination;
3. Define how the rate is determined.