11.1 Administrative Procedures Flashcards
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Current mileage rate?
Current mileage rate 55.5 cents
CHP 262
262, Travel Expense Claim;
An employee is on travel status when employee is more than __ miles from headquarters and more than __ miles from the primary residence as determined by the normal commute distance. Refer to Annex A for __-mile limit exceptions. Overtime meals may not be claimed while on travel status.
50,50,50
Per diem is _____ allowed within 50 miles as determined by normal commute distance of the employee’s headquarters. Per diem is ____ allowed within 50 miles of the employee’s residence.
Not, Not
If a trip for which a travel advance has been made is canceled or postponed indefinitely, the advance must be returned immediately or not more than ____ calendar days from the issuance date of the travel check
30
Travel advance requests must be submitted no earlier than ___ weeks prior to the date of travel.
2weeks
if the employee does not submit a TEC or does not return any excess travel advance amount as requested, the total outstanding amount will be deducted from the employee’s next regular payroll warrants.
T or F
True
If a deduction must be made from the pay of an employee on payroll direct deposit, the direct deposit will be canceled-and the payroll deduction for the outstanding travel.
T or F
True
On the first day of travel on a trip of 24 hours or more: Trip begins at or before 0600; breakfast may be claimed on the first day. Trip begins at or before 1100; lunch may be claimed on the first day. Trip begins at or before 1700; dinner may be claimed on the first day.
True
On the fractional day of travel at the end of a trip of more than 24 hours: Trip ends at or after 0800; breakfast may be claimed. Trip ends at or after 1400; lunch may be claimed. Trip ends at or after 1900; dinner may be claimed.
True
Employees on travel status for less than 24 hours may claim lodging expenses with a receipt, if applicable, and breakfast and/or dinner expenses. A breakfast may be claimed if travel began at or before 0600 hours and ended at or after 0900 hours. A dinner may be claimed if travel began at or before 1600 hours and ended at or after 1900 hours.
True
lunch and incidentals will be paid when employees are on travel status less than 24 hours
False
A separate TEC must be submitted in triplicate for each subpoenaed appearance and submitted within ___ hours.
24 hours
An investigation _________(should or shall) be made of every accident involving a vehicle being used on state business when the vehicle is damaged or physically involved in an accident, or when the circumstances indicate that it may be alleged that the person or property of others has been injured or damaged through the use or operation of a vehicle being used on state business.
Shall
All motor vehicle accidents shall be reported within _____ hours to the Department of General Services/Office of Risk and Insurance Management (DGS/ORIM), utilizing the STD. 270, Report of Vehicle Accident.
48 hours
CHP 270
STD. 270, Report of Vehicle Accident completed and sent to DGS within 48 hrs
What is CHP 208 and how soon does it have to be submitted
CHP 208, Accident Prevention Report, required within 48 hours.
What forms are required for a departmental employee involved on duty collision?
(1) STD. 270, Report of Vehicle Accident, required within 48 hours.
(2) CHP 208, Accident Prevention Report, required within 48 hours.
(3) CHP 555/556, Traffic Collision Report, or if investigated by a local jurisdiction, that local agency’s accident report.
(4) CHP 121, Employer’s Report of Occupational Injury or Illness, when CHP employee is injured, required as prescribed in HPM 10.7, Injury and Illness Case Management Manual, Chapter 5, Documentation.
(5) CHP 442, Individual Accident, Injury and Safety Recognition Record,
Liability only incidents
(4) Liability-only incidents are those in which there is injury to a non-state employee or damage to a non-state vehicle/property only, and a connection between a state vehicle could be alleged. Liability-only incidents are to be reported on the STD. 270. Reporting for liability-only incidents of non-state employees would involve, but is not limited to:
(a) Pursuit by CHP allegedly causes collision of other vehicle(s).
(b) Individual injured themselves when shutting a CHP
car door on ones own hand.
(c) Cyclist skids on shoulder and overturns while being signaled to pull
over by CHP driver.
(d) Confused driver collides with third vehicle while being signaled by
CHP driver.
(e) Collision is intentional – to stop violator (legal intervention) unless the
commander determines the action was ill-advised.
(f) CHP vehicle flips rock, causing damage to other
vehicle. NOTE: Completion of the CHP 555/556, Traffic Collision Report, and
entry on the CHP 442, Individual Accident, Injury, and Safety Recognition
Record, are not required when the accident is non-recordable.
What is The CHP 268
The CHP 268, Potential Civil Litigation Report
The CHP 268, Potential Civil Litigation Report, ______ be completed when
incidents, or accidents, involve the state,occur on state property, or involve state
employees/equipment. (Ref GO 100.86 for list see below)
SHALL
CHP 268 The following are considered to be “threshold incidents.”
Category A:
1) Any incident in which a member of the Department is seriously injured or killed in the performance of his duties if his/her duties.
2) Any incident involving the use of force by a member of the Department,
including canines, which results in the death or serious injury to a suspect
or bystander.
3) Any in-custody death incident.
4) Any incident involving a patrol vehicle collision which results in death or
serious injury to a party or parties, other than a member of the department
when the liability appears to be that of the Department.
5) Special relationship incidents resulting in serious injury and/or death.
The policies and procedures contained in GO 100.80, Report In conjunction with of
Unusual Occurrences, shall be followed. the notification of the appropriate Assistant Commissioner, ORM ______ be notified as follows:
1) “Category A” incidents require immediate notification to ORM via the Emergency Notification and Tactical Alert Center (ENTAC). ORM will provide ENTAC with a _____ hour call out list of personnel available for notification.
Shall / 24 hours
CHP 268 The following are considered to be “threshold incidents.”
Category B:
Category B:
1) When a member of the Department intentionally or by accident discharges
a firearm at a person, whether on or off-duty,and whether or not an
individual is struck.
2) Any sensitive or complex internal investigation when the liability appears to
be that of the Department.
3) Any critical incident(s) which, in the Division’s opinion, could adversely affect an employee or employees’ morale and general welfare.
