GO 300-22 Personnel Files

Question 1

Department Personnel File

Answer 1

The personnel file of an employee maintained by the HPD Employee Services Division that generally contains copies of all documents in the employee’s Official Personnel File.

Question 2

Division Personnel File

Answer 2

The personnel file of an employee maintained by the HPD division where the employee is currently assigned and that follows employees as they transfer within the department.

Question 3

Official Personnel File

Answer 3

The personnel file of an employee maintained by the director of the COH Human Resources Department and that contains documents related to employment with the COH and HPD including applications, employee evaluations, commendations, disciplinary actions, and other documents.

Question 4

If a negative letter, memorandum, document, or other notation of negative impact is included
in an officer’s Official Personnel File, the director of the Human Resources Department or
designee shall, within ___days after the date of the inclusion, notify the affected police officer.

Answer 4

30

Question 5

Documentation of a supervisory intervention (SI) shall be retained exclusively at the employee’s
division and shall be retained for only _____years from the date the SI was issued to the
employee.

Answer 5

three

Question 6

All requests for access to or release of personnel information shall be placed in the applicable _____ for record.

Answer 6

personnel file