Initiating a Project Flashcards
"Here are three actions that take place during the 'initiating a project' process. Which theme (A-F) is being applied?" "A. Business case. B. Organization. C. Risk. D. Progress. E. Plans. F. Quality." 1. The project manager transfers the following statement: "A similar singer may be working on another album, to be released at the same time." from the daily log.
C. Risk.
Correct. According to the risk theme, the project manager should review the daily log for any risks and populate the risk register. Ref 16.4.2, 10.2
"Here are three actions that take place during the 'initiating a project' process. Which theme (A-F) is being applied?" "A. Business case. B. Organization. C. Risk. D. Progress. E. Plans. F. Quality." 2. The project manager documents the statement: “Funding was secured from a youth development fund, which must be used to produce the initial sample recordings.”
A. Business case.
Correct. According to the business case theme, the project manager should summarize the project costs and funding arrangements in the business case. Ref 6.2, A.2.2
"Here are three actions that take place during the 'initiating a project' process. Which theme (A-F) is being applied?" "A. Business case. B. Organization. C. Risk. D. Progress. E. Plans. F. Quality." 3. The singer's agent checks the project initiation documentation to ensure that the singer's needs will be met.
F. Quality.
Correct. According to the quality theme, project assurance should be consulted to check that the assembled project initiation documentation meets the needs of the customer. Ref 16.4.9, 8.2
The project manager has recommended that a highlight report should be submitted every four weeks. However, as the project manager only joined the company recently, the executive wants to receive a highlight report every week while the sample songs are being recorded. As a result, the project manager has recorded this requirement in the controls section of the project initiation documentation.
Is this appropriate, and why?
Yes, because the reporting should be more frequent when a team is inexperienced, to build confidence.
Correct. It is in the PID that the frequency of the highlight reports for the duration of the project would be stated, with an understanding that for each stage in the stage plan the frequency for highlight reports would be agreed. Each stage may need a different level of control and more or less frequent reports. As the confidence in the project manager and team increases in future stage plans the board may agree to less frequent highlight reports. The PID will be updated to show this. Ref A.20.2, 16.4.6,12.2.2.4, 19.4.1
“Here are three actions relating to the ‘initiating a project’ process.
In which activity (A-F) should each action be recorded?”
“A. Agree the tailoring requirements.
B. Prepare the risk management approach.
C. Prepare the change control approach.
D. Prepare the quality management approach.
E. Prepare the communication management approach.
F. Create the project plan.”
1. Check with project assurance that the proposed format of the benefits management approach will meet the needs of the record company.
D. Prepare the quality management approach.
Correct. When agreeing the tailoring requirements, the project manager should consult with project assurance to check that any proposed tailoring will meet the needs of corporate, programme management, or the customer. Ref 16.4.1
“Here are three actions relating to the ‘initiating a project’ process.
In which activity (A-F) should each action be recorded?”
“A. Agree the tailoring requirements.
B. Prepare the risk management approach.
C. Prepare the change control approach.
D. Prepare the quality management approach.
E. Prepare the communication management approach.
F. Create the project plan.”
2. The singer’s agent will require regular information on the feedback from the focus group on the sample songs.
E. Prepare the communication management approach.
Correct. The communication management approach addresses both internal and external communications. It should contain details of how the project management team will send information to, and receive information from, the wider organization(s) involved with, or affected by, the project. Ref 16.4.5
“Here are three actions relating to the ‘initiating a project’ process.
In which activity (A-F) should each action be recorded?”
“A. Agree the tailoring requirements.
B. Prepare the risk management approach.
C. Prepare the change control approach.
D. Prepare the quality management approach.
E. Prepare the communication management approach.
F. Create the project plan.”
3. Identify when approval will be given for work to commence on the ‘recorded album’ and ‘artwork’.
F. Create the project plan.
Correct. As part of the ‘create the project plan’ activity, the activities, resources and timings for the project controls should be identified and included in the plan. This would include when a stage boundary will take place. Ref 16.4.7
The Music Album Project will be part of a programme for the record company to sell a different type of music. The project is now in the ‘initiating a project’ process and the project manager has requested support from the programme office when producing the risk management approach.
Which statement explains why this is an appropriate way to produce the risk management approach?
Because the programme office typically provides assistance to ensure that the project complies with programme standards.
Correct. The project manager may assign whoever is appropriate to the task of producing the management products. Often support may be provided by a higher level programme office or similar. The risk management approach should comply with any corporate, programme management or customer strategies, standards or practices relating to risk management need to be applied by the project. Ref 16.5.3, 16.4.2
