12. Hiring Based on Screening Results and Re-Screening

Question 1

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Answer 1

The employer must maintain copies of the background screening documentation and completion of all requirements on-site at the program for review by the licensing authority.

Question 2

An individual may be hired under one of these circumstances:

Answer 2

• All components of screening are complete and with an eligible screening documented in the employee’s file, the applicant can work with no limitations
• “Provisional hire” status upon notification email from the Department allowing an individual to be hired for a 45-day period while out-of-state records are being requested and awaiting clearance; during this period, the applicant must be under the supervision of a screened and trained staff member
• Screening requests have been initiated but results have not been received; until screening results are received, the applicant can be hired for training and orientation purposes but may not be in contact with children

Question 3

Re-Screening

Answer 3

~ every five years the background screening must be conducted for child care personnel in the same manner as the initial screening, excluding the employment history check
~ the purpose of the re-screening is to ensure there have been no disqualifying offenses
~ child care personnel must be re-screened following a break in employment in the child care industry that exceeds 90 days
~ if child care personnel take a leave of absence, such as for maternity leave, migrant child care programs, etc., re-screening is not required unless the five year re-screen comes due during the leave of absence