Course 4

Question 1

tracking:

Answer 1

a method of following the progress of project activities

Question 2

anything that alters your original course of action. deviation from the project plan can be positive or negative

Answer 2

deviation

Question 3

commonly tracked items include:

Answer 3

• project schedule
• status of action items, key tasks and activities
• progress towards milestones
• costs
• key decisions, changes, dependencies and risks to the project

Question 4

gantt chart

Answer 4

measures task against time and includes useful information such as who will own each task and what order of the tasks should be

• useful for staying on schedule
• useful for projects with many dependencies, tasks, activities or milestones
• useful for larger project teams

commonly used in waterfall

Question 5

roadmap

Answer 5

• useful for high-level tracking of large milestones
• useful for illustrating how a project should evolve overtime

Question 6

burndown chart

Answer 6

measures time against the amount of work done and the amount of work remaining

• useful for projects that require a granular, broken down look at each task
• useful for projects where finishing on time is the top priority

Question 7

A large construction project involving multiple contractors and many interdependent tasks is an example scenario of a _____

Answer 7

gantt chart

Question 8

A software development project in which clear communication about big milestones is key is an example scenario of ____

Answer 8

a roadmap

Question 9

this report is used to summarize progress, identify problems and keep stakeholders informed:

Answer 9

a project status report

Question 10

a project status report should include:

Answer 10

• project name
• date
• summary
• status
• milestones and tasks
• issues

Question 11

the best format to report a project that contains multiple layers of complexity is _____ in order to keep track of all moving parts

Answer 11

a spreadsheet

Question 12

to simply communicate updates to senior stakeholders, a ______ status report would best format only an overview of the most key points

Answer 12

a slideshow

Question 13

ROAM:

Answer 13

to help your team stay organized when a status report reveals ongoing issues with product and service quality

categorized in: R = resolved, O = owned, A = accepted, M = mitigated

Question 14

• a contractor misses a deadline
• a new tool leads to a communication breakdown
• workload increases due to the implementation of an unforeseen policy

are examples of _____

Answer 14

project risk

Question 15

a _____ is anything that alters or impacts the tasks, structures, or processes within a project

Answer 15

change

Question 16

types of changes include:

Answer 16

• new or changing dependencies
• changing priorities
• capacity and people available
• limitations on budget or resources
• scope creep
• force majeure (national or international crisis ex: union on strike, pandemic)

Question 17

force majeur refers to _____

Answer 17

an unforeseen circumstance that prevents someone from fulfilling the contract due to a major crisis

Question 18

changes should be measured against the baseline estimates of ____, ____, and ______for your project, given the original requirements.

Answer 18

scope, budget, and time allotted

Question 19

to properly manage changes, refer to documents such as:

Answer 19

• SoW
• RACI chart
• change request form

Question 20

a _________ is a form that is used to stay on top of and adequately manage any changes

Answer 20

change request form

Question 21

a change request form includes:

Answer 21

• a 2x10 table
• project name
• discussion owner
• discussion type
• teams involved
• expected outcome
• target date for discussion
• impacted milestones/goals
• short description
• in-depth proposal
• background information

Question 22

the links that connect one project task to another and are often the greatest source of risk to a project refers to _____

Answer 22

dependencies

Question 23

an example of a dependency is ____

Answer 23

the completion of one task is reliant on the initiation of another task

ex: a line of dominoes

Question 24

the relationship between two tasks within the same project is called _____

Answer 24

internal dependencies

Question 25

an example of an internal dependency is:

Answer 25

a construction company may have a number of jobs across the city. each project requires a foreman and a project manager to be chosen before the requirements, timeline, and budget get signed off and the crew is chosen. You wouldn’t choose a crew and tell them to get to work before the work has been clearly scoped and the contracts were signed.

Question 26

tasks that are reliant on outside factors, like regulatory agencies or other projects refers to ______

Answer 26

external dependency

Question 27

an example of external dependency:

Answer 27

if a construction company is scheduled to demolish a building site, they’ll have to wait until their project is approved by the city

Question 28

tasks that are legally or contractually required refers to a ______

Answer 28

mandatory dependency

Question 29

an example of a mandatory dependency:

Answer 29

when that construction company finishes the demolition and starts the rebuild, they’ll first have to pour a concrete foundation and then have it inspected by the city to ensure it meets their standards before the construction company can continue to build.

Question 30

tasks that could occur on their own but the team chose to make them reliant on one another

Answer 30

discretionary dependency

Question 31

an example of discretionary dependency:

Answer 31

the construction company may be using concrete from a new supplier and want to run a test, pouring a portion of the foundation to get a better estimate of the total amount of product they’ll need to complete the foundation, rather than buying too much or too little product up front. The task of pouring a portion of the foundation comes first, because the team needed more information before making a decision.

Question 32

dependency management refers to:

Answer 32

the process of managing interrelated tasks and resources within the project to ensure the overall project is completed successfully on time and in budget

Question 33

to pursue effective dependency management, 4 important steps need to happen

Answer 33

• proper identification
• recording dependencies
• continuous monitoring and control
• efficient communication

Question 34

brainstorming all possible project dependencies with their team categorize accordingly refers to____

Answer 34

proper identification

Question 35

a risk register should be created after all dependencies have been identified

Question 36

a table or chart that contains a list of risks and dependencies, which should include a description of the dependency, the date, and all activities or tasks that may be impacted by the dependency refers to _____

Answer 36

a risk register

Question 37

scheduling regular meetings to check on interrelated tasks, staying up to date on any progress being made and double checking for changes that will impact other tasks refers to:

Answer 37

maintain continuous monitoring

Question 38

keeping the project team and stakeholders updated can help resolve dependencies and keep the project going strong refers to _____

Answer 38

effective communication

Question 39

risk management refers to:

Answer 39

the process of identifying potential risks and issues which could impact a project, and evaluating and applying steps to address the effects of the identified risks and issues

Question 40

focus on managing changes and dependencies and any scope creep

brainstorming with your team identifying risks

Question 41

a way to measure the potential future loss resulting from a specific activity or event refers to ____

Answer 41

risk exposure