Section 7: Project Environments Part 2 Flashcards
All of the data and reports that comes from your project should be used for future projects. That data should become part of _____.
Organization process assets
How do we take what we learned in our last project and access it quickly so we can apply it to our next project?
Organizational Knowledge Repositories
5 characteristics of Organizational Knowledge Repositories
Cataloging
Archiving
Retrievable
OPAs are part of knowledge repositories
Archive at closure
Archiving at closure is part of the _____. It’s part of what we’re creating as part of the project. Project deliverables doesn’t always mean what the client gets, sometimes it means what we get to, knowlege etc.
Business Value
Configuration management is all about the features and functions of the product.
What are five examples of Organizational Knowledge Repositories content?
Project files from past projects
Historical information and lessons learned
Issue and defect databases
Configuration management databases
Financial databases
An organizational system gives structure and governance and it’s how _____. From a large point of view how does your organization work and how has it evolved over time.
work gets done
5 parts of an Organizational System
Provide structure and governance
Permissions
Work authorization
Employee discipline
Defined by organization management
______ is a way of talking about the relationship between the components in your organization. Could be a lot of bureaucracy, or drama, or it could be friendly.
System Dynamics
What are four examples of System Dynamics?
Relationship between components (departments, projects, management and employees)
Bureaucracy
Politics
Policies
_______ is the rules and the enforcement of the rules we use to govern the program, project, or organization. It’s what you’re allowed or not allowed to do in a project.
Governance
A _________ is a structure for a project to follow. You have team members reporting to team leads and those team leads reporting to you, for example.
governance framework
A ____ risk is actual physical danger.
pure
What are 4 parts of a Governance Framework?
Rules and organization policies
Procedures for activities
Cultural norms
Systems and processes
Governance Frameworks influence how:
3
Objectives are set and achieved
Risk is monitored and assessed
Performance is optimized
When we’re talking about management we’re talking about what management ______. So we’re still talking about governance in some sense.
allows us to do as a project manager
When we have common governance across portfolios, programs, and projects, these endeavors share common governance over these four factors:
Alignment
Risk
Performance
Communications
What are 9 management elements of governance?
Division of work
Authority to perform work
Responsibility to perform work
Discipline of action
Unity of command
Unity of direction
Organization goals take precedence over individual goals
Paid fairly
Optimal use of resources
What are 7 additional management elements of governance?
Clear communication channels
Right materials to the right person for the right job at the right time
Fair and equal treatment of people in the workplace
Clear security of work positions
Safety of people in the workplace
Open contribution to planning and execution by each person
Optimal morale