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PMP Training > Section 7: Project Environments Part 1 > Flashcards

Section 7: Project Environments Part 1 Flashcards

1
Q

The environment you’re in as the project manager affects how you get to _______.

A

manage the project

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2
Q

The organizational structure type determines _______ as a project manager

A

how much power you get

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3
Q

Project manager has _______ over enterprise environmental factors.

A

no direct control

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4
Q

Whenever you’re dealing with something you’re required to do in your project, you’re likely dealing with ________.

A

Enterprise environmental factors

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5
Q

Internal EEFs are created _______ but outside of _____.

A

by the organization
project

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6
Q

Internal Enterprise Environmental Factors

A

Organizational culture
Organizational structure
Organization governance
Leadership
Vision
Beliefs
Hierarchy of management
Ethics
Code of conduct
Expectations
Physical location of resources and facilities (physical and human)
Infrastructure of your organization

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7
Q

Internal Enterprise Environmental Factors
Culture, Structure and Governance

A

Leadership
Vision
Beliefs
Hierarchy of management
Ethics
Code of conduct
Expectations

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8
Q

Internal Enterprise Environmental Factors
Resources

A

Physical location of resources (human and physical)

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9
Q

Internal Enterprise Environmental Factors
Infrastructure of your organization

A

Equipment
Facilities
Tools
Communication channels
Technology
Availability and capabilities of these resources

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10
Q

Internal Enterprise Environment Factors
IT Software

A

Software for scheduling
Configuration management
Online systems
Work authorization systems (especially in a matrix environment)

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11
Q

Internal Enterprise Environmental Factors
Resource availability

A

People
Tools
Equipment
Facilites
Materials
Internal processes to obtain resources such as:
procurement
contracting
subcontractors

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12
Q

Internal Enterprise Environmental Factors
Employee capability

A

Skills of the employees
Necessity of coaching
Team development
Training

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13
Q

External Enterprise Environmental Factors

A

Things that occur outside of your company.

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14
Q

External Enterprise Environmental Factors
Marketplace conditions

A

The marketplace you operate within

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15
Q

External Enterprise Environmental Factors
Cultural influences and issues
(3)

A

Political climate
Customer perceptions
News

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16
Q

External Enterprise Environmental Factors
Laws and regulations
2

A

Laws
Regulations

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17
Q

External Enterprise Environmental Factors
Commercial databases
4

A

Commercial databases help predict:
Cost
Schedule
Risk studies
Benchmarking

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18
Q

External Enterprise Environmental Factors
Academic Research
3

A

Academic studies
White papers
Other publications

19
Q

External Enterprise Environmental Factors
Government and industry standards
3

A

standards that may be unique to your discipline for:
production
environmental considerations
expectations of quality

20
Q

External Enterprise Environmental Factors
Financial
3

A

Currency exchange rates and tariffs for international projects
Inflation for longer projects
Interest rate for longer projects

21
Q

External Enterprise Environmental Factors
Physical
28

A

Weather
Environment where the project is taking place

22
Q

Organizational Process assets follow _________.

A

Enterprise Environmental Factors

23
Q

Organization Process Assets are:
5

A

Resources within an organization
Things that you can leverage
Things that have been researched
Things that can be interviewed like people
Historical information (past experience you can leverage to manage your project)

24
Q

Common OPAs 1
4

A

Standards, policies, and organizational procedures
Standardized guidelines and performance measurements
Templates for project documents
Guidelines for adapting project management processes

25
Q

Policies can be an _____ and _____.

A

Enterprise Environmental Factor
Organization Project Assets
because they’re not always constraints they may be something that was created for you, like how people are allowed to come onto your project or other policies that are helpful

26
Q

Common Organizational Process Assets 2
4

A

Financial controls for purchasing, accounting codes, and procurement processes
Communication requirements such as standard forms, procedures and reports
Processes for project activities, such as change control, closing, communications, financial controls, and risk control procedures
Project closing procedures for acceptance, product validation, and evaluations

27
Q

Operational Process assets are an _____ to a lot of our 49 processes.

A

input

28
Q

Operations Process assets are often _____ as a result of a project, so therefor they are also ____ of some of the 49 processes.

A

updated
output

29
Q

Polices, processes and procedures are ____ to each organization.

A

unique

30
Q

3 characteristics of internal processes for project management

A

Within framework of best practices
How your organization managed projects
Can be enterprise environmental factors or organizational process assets

31
Q

Initiating and Planning
Tailoring the organizations standard processes and procedures
What can be different in your organizaiton?

A

Whether you’re allowed to tailor the standard processes and procedures at all, and if so, to what depth, and who makes that determination or approves the tailoring

32
Q

What organizational standards do you need to consider when starting a projecting in the Initiating and planning phase?
6

A

Human resources policies
Health and safety policies
Security and confidentiality policies
Quality policies
Procurement policies
Enviornmental policies

33
Q

Think about what you’re creating. How does that affect how you’ll do the work? In initiating and planning, what processes and policies and procedures can be affected by product and project life cycles?
6

A

Project management methods
Estimation metrics
Process audits
Improvement targets
Checklists
Standardized process definitions

34
Q

In terms of processes, policies, and procedures in the Initiating and Planning stage, what are some templates you might consider? And which might be required by our organization for us to use, or be expected to be used?
7

A

Project management plans
Project documents
Project registers
Report formats
Contract templates
Risk categories
Risk statement templates

35
Q

If you have a pre-approved list of vendors you can buy from, when do you need to consider that list first? And what kind of thing is that list?

A

During Initiating and planning, as long as you’re project is doing procurement.
It’s part of the processes, policies and procedures of your organization.

36
Q

Change control is a huge process in your exam. It’s how we look at changes from scope, schedule, cost and procurement. The change control procedures are ______.

A

unique to your organization

37
Q

A ________ is a table typically used in requirements. It tracks each requirement through the phases until it’s done.

A

traceability matrix

38
Q

Do you have a project budget that you have to track time against? This is an example of a ______.

A

Financial control procedure

39
Q

How do you do defect repair or corrective actions?

A
40
Q

You’ll have resource calendars and how do you schedule those and reserve those

A
41
Q

How do you determine what resources will do what activity?

A

Assignment management

42
Q

What are six processes, policies and procedures in the Executing, Monitoring and Controlling part of a proejct?

A

Change control procedures
Procedures to modify project documents
Traceability matrices
Financial controls procedures
Issue and defect management procedures
Resource availability control and assignment management

43
Q

How do you prove that what you did was what you planned?

A

Some kind of validation procedure

44
Q

What are five more processes, policies and procedures in the Executing, Monitoring and Controlling part of a project?

A

Organizational communication requirements
Procedures for prioritizing , approving, and issuing work authorizations
Templates (e.g. risk register, issue log, and change log)
Standardized guidelines, work instructions, proposal evaluation criteria, and performance measurement criteria
Product, service, or result verification and validation procedures

PMP Training (7 decks)

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