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Leadership & Project Management > Questions 1st PDF > Flashcards

Questions 1st PDF Flashcards

1
Q

The four main documents in the general project management model are

A
  • Project Charter
  • Project Plan
  • Project Schedule
  • Project Budget
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2
Q

Main differences in purpose and aim between a client order project, an event project, and a product development project?

A
  • Client Order Project: Aimed at fulfilling a specific client’s requirements within a given timeframe and budget.
  • Event Project: Focused on organizing and executing a specific event, often with a defined date and set of objectives.
  • Product Development Project: Geared towards creating and delivering a new product, involving research, design, development, and production.
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3
Q

Advantages of implementing a project model in an organization:

A
  • Improved Efficiency
  • Better Resource Utilization
  • Clearer Communication
  • Enhanced Risk Management
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4
Q

Main difference between project work and work within the functional organization:

A
  • Project Work: Temporary, unique endeavors with a specific goal and timeline.
  • Functional Organization: Ongoing, routine tasks aligned with the organization’s functions and departments.
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5
Q

Two characteristics missing in the traditional definition of a project

A
  • Specific Timeline
  • Temporary Nature
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6
Q

Four main phases of the general project model

A
  • Initiation
  • Planning
  • Execution
  • Closure
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7
Q

Characteristics in agile project planning

A
  • Flexibility
  • Iterative and incremental
  • collaboration and communication
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8
Q

Why continuous feedback loops are essential for agile project management?

A
  • Facilitate Adaptability
  • Enhance Collaboration
  • Improve Product Quality
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9
Q

Two tools used in agile project work

A
  • Jira
  • Trello
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10
Q

Three decision points in the general project management model

A
  • Project Initiation
  • Project Planning Approval
  • Project Closure
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11
Q

Difference between a milestone and decision point

A
  • Milestone: Represents a significant event or achievement.
  • Decision Point: A point in the project where a decision needs to be made regarding its continuation or modification.
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12
Q

Other word for decision point used in project management

A

Gate

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13
Q

Four categories in a project organization

A
  • Projectized
  • Matrix
  • Functional
  • Composite
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14
Q

Three roles in the supporting category

A
  • Project Coordinator
  • Project Administrator
  • Document Control Specialist
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15
Q

Role of the steering committee

A
  • Provides oversight and guidance
  • Resolves issues and makes key decisions
  • Ensures alignment with organizational goals
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16
Q

Acronym SMART and its use:

A
  • SMART: Specific, Measurable, Achievable, Relevant, Time-bound
  • used for setting and evaluating goals
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17
Q

Difference between business goals, impact goals, and project goals

A
  • Business Goals: Broad objectives aligning with the overall mission of the organization.
  • Impact Goals: Specific outcomes or effects resulting from achieving business goals.
  • Project Goals: Objectives set for a particular project to contribute to business and impact goals.
18
Q

The project triangle contains three variables. Name these variables:

A
  • Time
  • Cost
  • Scope
19
Q

What is the use of the project triangle?

A

It represents the constraints of a project, showing the interdependence of scope, time, and cost. Changes to one side of the triangle can affect the other two sides.

20
Q

Two examples of project requirements

A
  • Functional Requirements
  • Technical Requirements
21
Q

Five activities in a pre-study

A
  • Feasibility Analysis
  • Risk Assessment
  • Market Research
  • Cost-Benefit Analysis
  • (Preliminary) Project Scope Definition
22
Q

Four things that should be in the project charter

A
  • Project Objectives
  • Stakeholder Identification
  • Project Scope
  • Project Manager Appointment
23
Q

Purpose of the pre-study

A

To assess the feasibility and viability of the project before committing significant resources.

24
Q

100%-rule according to WBS

A

Each level of the Work Breakdown Structure (WBS) should account for 100% of the work represented by the level above it.

25
Q

Question after filling the boxes in the SWOT-analysis

A

What strategies can be developed based on these findings?

26
Q

Two other categories in stakeholder analysis

A
  • Primary Stakeholders
  • Key Stakeholders
27
Q

PENG: Definition & its use

A
  • Project Environment Network Guide
  • A tool for mapping the relationships and interactions between different entities in a project environment.
28
Q

Right order of tools in project planning

A

Stakeholder Analysis, PERT, WBS, PBS, Gantt

29
Q

Benefits of back-casting

A

Identifying steps backward from the desired future to the present, helping to create a path to achieve future goals.

30
Q

Purpose of the communication plan

A

To outline how communication will be managed throughout the project, ensuring timely and effective information flow.

31
Q

Critical Path?

A

The sequence of stages determining the minimum time needed for an operation.

32
Q

Lichtenberg Method and its use?

A

A method for estimating project duration based on expert judgment and historical data. Used in the planning phase.

33
Q

Four other variables in a more advanced Gantt chart

A
  • Resource Allocation
  • Dependencies
  • Milestones
  • Costs
34
Q

Concurrent development and its use?

A

Simultaneous development of different parts of a project. Used to reduce overall project duration.

35
Q

Five steps in a mini-risk analysis?

A
  • Identify risks
  • Asses risks
  • Plan responses
  • Implement responses
  • Monitor and control
36
Q

Difference between mini-risk and maxi-risk models?

A

Mini-risk focuses on specific, manageable risks, while maxi-risk considers broader, systemic risks.

37
Q

Three other strategies in risk planning?

A
  • Transfer
  • Accept
  • Exploit
38
Q

Why isn’t handover part of the closure phase?

A

Handover often occurs before the closure phase and involves transitioning project deliverables to the operational team.

39
Q

Five activities in the closure phase?

A
  • Final Project Report
  • Project Evaluation
  • Lessons Learned Documentation
  • Release of Project Resources
  • Closure of Contracts
40
Q

How to evaluate a delayed project as successful?

A

If the project achieved its objectives and met stakeholder expectations despite the delay.

41
Q

Document for the overall assessment of the project?

A

Project Evaluation Report

42
Q

Difference between evaluating the result and evaluating the project?

A

Evaluating the result focuses on the outcome, while evaluating the project considers the overall process and management effectiveness.

Leadership & Project Management (7 decks)

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