planning phase 1

Question 1

what is a work breakdown structure

Answer 1

results-oriented family tree
captures all the work of a project in an organized way

Question 2

why a work breakdown structure

Answer 2

prepare planning + estimate costs and resources

prevent ppl from getting overwhelmed (break down project and organize pieces)

Question 3

how to make work breakdown structure

Answer 3

1. bring team together
2. list main objectives
3. per objective think what needs to be done
4. teammember inputs (on post its)
5. put post-its related to one objective on sheet
   6.cluster different activities under high-level activity
6. do this for every goal

Question 4

what is milestone plan

Answer 4

what are interim results

Question 5

what are activity plans

Answer 5

how will we realise milestones

Question 6

whats the project sheet about

Answer 6

WHAT do we want to
realise with this project

Question 7

what is MSP

Answer 7

milestone plan

Question 8

what is a milestone

Answer 8

are measurement points or states and include the obtained result

Question 9

what are milestone directed towards

Answer 9

goal

Question 10

what do milestones need to be

Answer 10

NEUTRAL with respect to the solution

state WHAT has been achieved

clearly phrased

Question 11

why are milestones an effective tool

Answer 11

good tool for management level communication

Question 12

what are the different breakdown levels

Answer 12

project
subproject path
milestone
activity

Question 13

which choices do you need to make when setting milestones

Answer 13

need to be logical
may be measured and checked
spread in time
concentrate activities

Question 14

what are paths

Answer 14

Group the milestones in logical “clusters” (3-5)

Question 15

what do you need to do per path

Answer 15

define routes between the milestones : give a chronicle order

Indicate mutual connections between the paths

Question 16

what are target dates and estimated costs

Answer 16

1 target date per milestone

per milestone estimate quantity of work and expenses

Question 17

who are key players for realising plan

Answer 17

who is responsible for exectution (R)
who approves (A)
who is consulted (C)
Who is informed (I)

Question 18

who do you need to check the milstone plan with

Answer 18

project owner

Question 19

how do you do activity planning

Answer 19

• use milestone plan
• set activities per milestone
• group activities together
• step by step plan

Question 20

what do you need to keep in mind with the activity plan

Answer 20

critical questions: holiday periods, annual budgeting, maintenance periods

Question 21

how far in advance can you make a step by step activity plan

Answer 21

some weeks

Question 22

what are some of the points on duties and responsibilities of people in the actviity plan

Answer 22

• detail ppl involved in activities + describe duties and responsibilities
• compile estimate of work by collaborator
• discuss activity plan with collaborator

Question 23

summary of the project plan

Answer 23

1. compile milestone plan (WBS)
2. list activities per milestone (WBS)
3. compile global planning, check -timing, milestones, activities, mutual interactions-
4. determine critical path

Question 24

what is the critical path

Answer 24

key activities and milestones, project can never be finished more quickly than total time of critical path

Question 25

what are planning tools for project planning

Answer 25

work breakdown structure
meta planning

Question 26

what are tools

Answer 26

an aid not a goal

Question 27

what do you need to do with people responsible for various parts

Answer 27

negociate

Question 28

what are critical points

Answer 28

technical, human and logistic problems