5.1.3 How digital supports the business needs of organisations Flashcards
Explain:
The consequences of not monitoring stock levels
Use of digital to enable automated stock/inventory control
Customers will go another supplier if an item is ‘out of stock’
State:
3 examples of features that software can introduce to automating inventory and stock control
Use of digital to enable automated stock/inventory control
- Track levels of stock and inventory using QR codes and barcodes in real time and across locations
- Label productions through the generation of QR codes or barcodes
- Compatibility with other software programs such as spreadsheets so that analysis of sales, production and so on can take place
- Producing reports which can be saved, shared and printed
- Multi-user access so relevant data can be shared
- Automatic production of quotes and/or invoices which can be shared with finance software
State:
3 examples of hardware that may be used in conjunction with software
Use of digital to enable automated stock/inventory control
2 of:
* Servers/Clouds
* Computer Terminals
* Networks
* Printers
* QR Code/Barcode readers
State:
2 reasons why the cloud is overtaking traditional storage in house style systems
Traditional, cloud-based tech. and services for coms. and collaboration
2 of:
* Reliability
* Scalability
* Cost-effectiveness
State:
2 reasons a company with their own IT infrastructure/data centres may choose to stick with them over the cloud
Traditional, cloud-based tech. and services for coms. and collaboration
- Managerial benefits
- Security
Explain:
Traditional Technologies
Traditional, cloud-based tech. and services for coms. and collaboration
Hardware connected to a network via a server which gives the employees access to the business’s stored data and applications
State:
3 disadvantages of using traditional technologies
Traditional, cloud-based tech. and services for coms. and collaboration
- Must purchase additional hardware and upgrades to support increase in workforce or access to data
- Mandatory software upgrades are also required to support systems if there is a risk of hardware failure
- Must have their own IT department to install, upgrade and maintain hardware and software
Fill The Blank:
Traditional technologies can offer the most …………… solutions for hosting ……….. as businesses maintain full …………… of their software and data on their ‘local’ server
Traditional, cloud-based tech. and services for coms. and collaboration
Secure, Data, Control
Fill The Blank:
A cloud server is not hosted on the ……………… of the organisation
Traditional, cloud-based tech. and services for coms. and collaboration
Premises
Define:
Cloud Solution
Traditional, cloud-based tech. and services for coms. and collaboration
Real-time environment hosted between a number of servers simultaneously
Fill The Blank:
Instead of …………. hardware, an organisation will ……… data storage space from cloud computing providers on a pay-per-………. basis which is more …….. …………………..
Traditional, cloud-based tech. and services for coms. and collaboration
Physical, Rent, Use, Cost Effective
True or False:
Traditional IT systems are more resistent than cloud solutions
The difference between the cloud and traditional IT solutions
False - Cloud solutions are more resilient (can recover quicker)
State:
3 disadvantages of using a traditional IT system over a cloud solution
The difference between the cloud and traditional IT solutions
3 of:
* Not as resilient as the cloud
* Not gauranteed that there will be a consistent high level of performance from servers
* Periods of downtime - disrupt productivity of business
* Only has resources available to them - if they run out will have to upgrade or leasing another server
* Require an in-house management/support team for the hardware and systems
* Servers decrease in value over time meaning little return on investment
State:
2 advantages of cloud solutions to a business
The difference between the cloud and traditional IT solutions
2 of:
* No loss of data or downtime; distributed evenly across their servers and always other servers available
* Greater storage facilities, server resources and computing power
* Provides more flexibility and scalability; possible to increase server resources/storage space easily or scale down depending on needs
* Save time and money; less maintenance and pay as you go
State:
2 disadvantages of cloud solutions to a business
- Cloud storage may require changes to current systems to be integrated which can be time consuming and costly
- Thought to be less secure to a cloud provider must be checked to be trusted and have a proven track record
