Section 6: Project Management Components

Question 1

When tailoring the processes, what are the 4 considerations?

Answer 1

1- Choose what processes should be used on a project
2 - What depth the processes should be used
3 - Not ever process is needed on every project
4 - The large the project, the more processes are likely needed.

Question 2

What are 4 descriptions of Predictive Life Cycle

Answer 2

• Plan-driven
• Waterfall approach
• Predicts the project life cycle
• changes to the scope are tightly controlled

Question 3

Iterative and incremental Life Cycle

Answer 3

• Phases repeat through iterations
• Iterations create deliverables
• Detailed scope is elaborated for each iteration
• Changes to the project scope are expected

Question 4

What ae some points of Adaptive life cycles

Answer 4

• Change-driven
• Agile project management
• Rapid iterations or project work
• Backlog of requirements
• Changes to the project scope are expected

Question 5

What are 4 main business documents

Answer 5

• Project business case
• project charter
• project management plan
• benefits management plan

Question 6

What are 2 main types of business documents for project performance

Answer 6

• Phase gates within a project
• actual performance compared to business documents

Question 7

When comparing actual performance to business documents… some of the decisions include:

Answer 7

• Continue to next phase?
• Continue to next phase with modifications?
• End the project
• Remain in the phase, or
• repeat the phase or elements of it.

Question 8

What are 7 aspects of a Project Business Case

Answer 8

• Economically feasibility study
• Validity of benefits the project will create
• Future project management decisions and actions
• Maintained throughout the project
• Project sponsor is accountable for the development and maintenance.
• Project Manager is responsible for providing recommendations.
• Business case could be at the program level

Question 9

What is the definition of Business Needs? And what are 4 aspects of it?

Answer 9

This is part of the business case and describes Why do we need the project.
- What is prompting the need for action
- Statement documenting the business problem or opportunity to be addressed including the value.
- Stakeholders affected
- Identification of the scope

Question 10

What are the 3 analysis of a situation

Answer 10

01- Required: To be fulfilled to address the problem or opportunity
02 - Desired: To address the problem or opportunity
03 - Optional: Not essential

Question 11

What are 3 typical recommendations for a project

Answer 11

• Do nothing
• Do the minimum work possible
• Do more than the minimum work possible

Question 12

What is the Project Benefits Management Plan what what is it used for?

Answer 12

A benefit is a project outcome that provides value to the organization and the project beneficiaries
This document is used to define
- Create the project benefits
- Maximize the project benefits
- Sustain the project benefits

Question 13

for Project Benefits Management Plan, describe:
- Target benefits
- Strategic alignment
- Timeframe
- Metrics
- Assumptions
- Risks

Answer 13

Target Benefits: Such as expected tangible and intangible value
Strategic Alignment: The project benefits align to the business strategies
Timeframe: Benefits by phase, short-term and ongoing.
Metrics: The measures to be used to show benefits realized, direct measures and indirect measures
Assumptions: The factors expected to be in place or to be in evidence
Risks: The risks for realization of benefits