Construction And Evaluation Flashcards
How long should architects keep project files?
15 years or past the statute of repose
AIA D200
Project checklist
1- bidding and negotiation (pre-construction)
2- construction contract Administration
3- post-construction
What are the project conditions necessary for substantial completion to be certified and the owner to occupy a project?
Nothing can be outstanding that prevents the owner’s full use of the building
Does not include touch-ups, small repairs, or omissions
What typical responsibility of the architect would the construction manager perform in a cm as advisor project?
Preparation and management of a change order
Unit price
A price given when the basic scope is clear, but the extent is unknown (ex.. Excavation price per cubic yard of soll)
Types of contractor submissions and their protocols
Pay App (G702)
Change order (G701)
These forms must come to the architect first, who then checks them for adherence to contract standards, then sends them to the owner for payment
Bidder’s representation
Certifies that a bidder (contractor) understands the bid documents and has visited the site in preparation to bid
Bidder’s representations is spelled out in the second section of the AIA A701 - instructions to bidders contract. The specific language reads:
- “2.1 By submitting a bid, the bidder represents that:
I- the bidder reads and understands the bidding documents
2- the bidder understands how the bidding documents relate to other portions of the project, if any, being bid concurrently or presently under construction
3- the bid complies with the bidding documents
4 - the bidder visited the site, became familiar with local conditions under which the work IS to be performed, has correlated the bidders observations with the requirements of the proposed contract documents
5- the bid is based upon the materials, equipment, and systems required by the bidding documents without exception
6 - the bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of agreement between the owner and contractor”
Non - conforming work protocols
Only the owner can accept non-conforming work
The architect should keep careful records of any non- conforming work
The architect must insist on conformance in matters of code, health, safety, and wellness
What are the architects responsibilities In pre-construction?
Prepare final contract documents
Administrate the bid and selection process
Agency review
The architects building code check with the A HJ
The A HJ is often the life safety code inspector, but can also be the elevator inspector, or electrical inspector - even the insurance company rep demanding a non-slip floor surface or the labor boards rep demanding ergonomic nursing work stations are ahjs. When their requirements conflict, you, the architect, need to meet the most stringent requirement
What are the architects responsibilities in a construction manager as advisor project?
The architect remains the initial decision maker. The cm becomes the point of contact for RFIs , coordination between contractor and owner, and administers construction change directives.
Architects fee - include cost of financing?
The owners budget for the cost of the work- which is what the architects fee is based on - does not include the cost of financing. it also does not include the cost of the land, or the compensation of the architect
The initial decision maker has _ _ days to initiate action on a claim
10 days
The contract gives the initial decision maker role to the architect, by default, unless otherwise specified. it -is up to the parties in the contract to change the IDM to someone else. The IDM can try to settle tough calls between the contractor (who may wish to use change orders to pad her profits) and the owner (who desperately doesn’t want to pay more in change orders)
The contractor must transfer all property titles to owner…
No later than the time of final payment
Allowance
A place holder price when the full cost is unknown but the work is necessary. Appliances, inspections etc.
Allowances most often used in lump sum or guaranteed maximum price (gmp)
Phases of IPD
1) conceptualization (kind of like programming)
2) criteria design (schematic design)
3) detailed design (design development)
4) implementation documents (construction documents)
5) Agency coordination/ final buyout (permits and approvals secured; all subcontractors committed)
6) construction
7) closeout (as -built drawings)
How long does the contractor have to notify the owner and architect of unexpected existing conditions?
14 days is the deadline for notification of unexpected existing conditions
21 days is the deadline for filing claims IF unexpected conditions arise
Submittal - definition, protocol, examples
Submittals are product information submitted to show adherence to contract documents, The contractor submits them to the architect for review and dissemination to architect’s consultants, then approvals more back through the architect to the contractor
Product data, cut sheets, color and material offerings, shop drawings, samples etc.
Hydrostatic pressure
A force that causes water to come up through cracks in foundations, causing mildew, mold, foundation damage, decay and other water-related issues.
In buildings, hydrostatic pressure is most associated with foundations, basements, retaining walls, and any water-resistant surface that sits against wet earth.
To address hydrostatic pressure at Foundation walls: slope the soil away from the building: create a capillary break with gravel backfill cold way) or dimple core drainage composites, and bury a perforated pipe, holes turned to the side, so that as water drops down the capillary break, it fills up the pipe and is carried downhill to daylight.
What is the purpose of AIA document G703 ‘continuation sheet”?
A sidecar to the contractors monthly application for payment (G702) - this is a list of the work completed being submitted on for payment, the schedule of values, the cost of the work completed before this month, what was completed this month, materials already purchased and presently stored, the percentage complete, the balance to finish, and retainage
When bolting steel members, how do we know that the nuts are tight enough to meet structural requirements?
Turn-of-nut bolting method- a preset goal is established for now for the nut needs to be tightened _ steel worker tightens 120° additional after the nut makes contact with steel and is marked as complete
Calibrated wrench method- an electric wrench is calibrated to stop at a predetermined amount of torque, and each nut is lightened until the wrench’s torque gauge tells it to stop - wrench is recalibrated each day - better for small jobs
Direct tension indicators-metal rings that look like washers are slid on the bolt-nut assembly before tightening, we know the bolt is tight enough when bumps on the direct tension indicators have been sufficiently crushed - least expensive and easiest to tell it is done right
Squirted direct tension indicators - same as regular, but the washer has silicone embedded that squirts out when it is sufficiently tightened
Twist-off bolts - part of a special proprietary bolt breaks off automatically when it is sufficiently tightened - requires specific type of wrench
Ala G712
Shop drawings and sample record
Log of fabrication drawings and samples submitted by the contractor with the date submitted, the subcontractor trade, and whether or not the sample or drawing was approved by the architect
Informational submittals
Submittals not requiring approval by the architect sent by the contractor to verify conformance to the contract (coordination drawings, performance calcs)
What are the architects pre-construction activities?
Providing assistance with the bid process
Why is it important for architects to be involved in the construction phase?
1- most claims against the architect occur in the construction phase
2- The design intent is more likely to be net it the architect engages with the construction phase
3 - some states even require the architect to be involved IF they have stamped the construction drawings
What are the architects responsibilities at project completion (post-construction) as part of their basic services?
1 - conduct inspections to determine the dates of substantial completion and the date of final completion
2 - issue certificates of substantial competition;
3- forward to the owner, for the owners review and records, written warranties and related documents required by the contract documents and received from the contractor
4- issue a final certificate for payment based upon a final inspection indicating that, to the best of the architects knowledge, information, and belief, the work complex with the requirements of the contract documents
Facility performance evaluation vs post occupancy evaluation
Facility performance evaluation - a requested meeting with the owner, at no additional compensation to the architect. The architect must hold the meeting towards the end of the first year after substantial completion
Post occupancy evaluation (Poe) - more elaborate and rigorous evaluation than a simple meeting and is listed in the contract as a supplemental service that merits additional compensation to the architect -Poe determines IF the building performs as intended
When is the latest a contractor can ask a question during bidding?
7 days prior to bid due date
What are the architects responsibilities for substantial completion?
Certifying the architects and architects consultants scope of work -very specifically does not include the scope of owners consultants
Ala G 612
Owners instructions to the architect regarding the construction contract
Owner and architect fill out a form that lists a bunch of details about the project and the parties involved (type of contract to be used, owners reps, retainage amounts, etc)
