Section Four - Legal Aspects Of a Business

Question 1

Business Documents

Answer 1

Business documents are files that provide details related to a company’s internal and external transactions.

Question 2

Types of Business Documents

Answer 2

Delivery note
Order
Invoice
Debit note
Statement
Receipt
Credit note
Quotation
Enquiry

Question 3

Catalogue

Answer 3

A document that gives details about products available for sale

Question 4

Letter of Enquiry

Answer 4

A document used by a potential client to request information from a prospective supplier

Question 5

Quotation

Answer 5

A document that provides information requested by the potential purchaser

Question 5

Advice Note

Answer 5

This informs the purchaser of the goods to be sent and any conditions for receipt

Question 6

Delivery Note

Answer 6

A document used in transporting the goods to the purchaser.

Question 7

Sales Invoice

Answer 7

A document that outlines the goods purchased and sent to the buyer by the seller

Question 8

The Pro forma Invoice

Answer 8

An invoice sent under particular circumstances to a buyer before all invoicing details are clear

Question 9

Debit Note

Answer 9

A document that is issued to the purchaser when he/she has been undercharged by the seller

Question 10

Credit Note

Answer 10

A document that is issued to a purchaser when he/she has been overcharged by the seller

Question 11

Stock Card

Answer 11

A document that provides up to date information on goods received

Question 12

Statement Of Account

Answer 12

This document summarizes a customer’s transactions over time.