Data Management Flashcards
How long should you store data for?
Data should be stored for as long as necessary for the purposes for which it was collected.
The limitation Act 1980 states:
* Contract – 6 years from date of negligence
What does UK General Data Protection Regulations and Data Protection Act 2018 outline?
Outlines rules and regulations around the processing and protection of personal data,
Including
Principles for lawful processing,
Individuals’ rights regarding their data,
Requirements for data processors
Penalties for non-compliance.
What are the potential sanctions?
Fines of up to 4% of global turnover or £17.5 million (whichever is greater).
What must you do if you are aware of a data breach?
You must inform the International Commissioner’s Office (ICO) within 72 hours. You must try to contain the breach and also assess the risk.
What are 8 Individual rights under GDPR?
P - Right to profiling
O - Right to object
R - Right to restrict processing
R - Right to rectification
A - Right to access
D - Right to data portability
E - Right to erasure
I - Right to be informed
What systems does Knight Frank have in place to ensure data is safe
We have..
Appropriate anti-virus software
Firewalls
Password protection
Encryption
Regular backup
What is the Freedom of Information Act 2000?
This act provides the public the right to request information from public bodies.
Info has to be provided within 20 working days
Info can be refused in the interest of national security or current legal issues.
Exemptions would be it would prejudice a criminal matter / a persons commercial interest.
What is a Non-Disclosure Agreement (NDA)?
Legally enforceable contract between two parties relating to sensitive information.
Relationship between someone who has sensitive information and a person who has access to that information.
If the party is harmed by the breach of the NDA, they can seek damages.
In your mailing lists how do you comply with UK GDPR?
I firstly obtain the consent to send communication with the party.
I make sure that this information was collected fairly and in a transparent manner.
Only use the information for the purpose it was intended for.
Make sure information is accurate and up to date.
Keep data safe and secure
What is Crown Copyright?
Crown Copyright own the rights to the maps that I have provided in my presentation.
They own al material created by the Government, such as laws, public records, OS Mapping.
Copyright can be transferred, licensed or assigned.
What document is proposed that cover data handling?
RICS Professional Standard on Data Handling and Prevention of Cyber on Data Handling and Prevention of Cybercrime.
Proposes how surveyors should capture, store and share data securely.
What are the principles of the UK GDPR
Date must be…
1 - Processed lawfully, fairly and in a transparent manner
2 - Processed only for a relevant purpose
3 - Adequate and limited to what is necessary
4 - Accurate and up to date
5 - Not kept for longer than necessary
6 - Kept securely
How do you comply with UK GDPR in your day-to-day tasks
1 - I always store information securely
2 - My laptop and files are always password protected. (passwords are changed every 6 months).
3 - I am considerate about handling confidential information. This information will have restricted access.
What is the difference between a deed and a registered title?
- Registered title refers to ownership of a property or land.
- Deeds are a legal document that transfers title from one person to another.
What is intellectual property?
Intellectual property is creations of the mind.
Example of this is copyright
Crown copyright is intellectual property
