SGT BOOK 1 Flashcards
Appointing Power* Authority or Officer means the ____(a)____ or other legally designated official having the power of appointment and removal of employees.
City Manager
Appointing Power* Authority or Officer means the City Manager or other ____(a)____ having the power of appointment and removal of employees.
legally designated official
In terms of “Appointment”* ____(a)____ means an appointment to a position that is limited in time and is for the purpose of accommodating the absence of an employee on extended leave or for the purpose of accomplishing a special limited-time project. If a classified employee receives an ____(a)____ appointment* he ____(b)____ (shall or shall not) retain his classified service status.
Interim* shall
In terms of “Appointment”* ____(a)____ means an appointment of a person to a position that is budgeted on a regular fulltime basis* where two or more employees share the full-time work hours of the position. A ____(a)____ appointment is in the unclassified service* and such employment ____(b)____ (shall or shall not) earn credits toward the completion of probationary period requirements.
Job sharing* shall not
In terms of “Appointment”* ____(a)____ means an appointment of a person to a position which is less than full-time* but which has a regular schedule on a year-round basis as determined by the needs of the employing department. Such employment ____(b)_____ earn credits toward the completion of probationary period requirements* and is not part of the classified service.
Part time* shall not
In terms of “Appointment”* ____(a)____ means an appointment of a person to a regular position without an examination in the absence of an appropriate eligible list or availability of eligibles. Such appointment shall be for not longer than sixty working days* and ____(b)____ earn credits toward the completion of probationary period requirements.
Provisional* shall
In terms of “Appointment”* ____(a)____ means an appointment of an eligible to a full-time budgeted position in the classified service.
Regular
In terms of “Appointment”* ____(a)____ means an appointment to a position that is temporary in nature and is not an established regularly budgeted position. Such employment shall not earn credits toward the completion of probationary period requirements* and is not part of the classified service.”
Temporary
Unless otherwise specified* “days” shall mean ____(a)____ days within these Rules.
calendar
____(a)____ means a position or group of positions* either permanent or part-time* sufficiently similar in respect to their duties and responsibilities that the same requirements as to education* experience* knowledge* ability* and other qualifications are required of the occupants* and substantially the same tests of fitness are used to choose qualified employees and substantially the same schedule of compensation can be made to apply with equity under the same or substantially the same employment conditions.
Class or Classification
____(a)____ means the suspension* demotion* or dismissal of an employee.
Discipline
____(a)____ means a list of names of persons who were laid off from a class* or from service on account of lack of work or funds or any other cause* and whose names were placed on said list in accordance with these Rules.
Recall List
____(a)____ means a list of names of persons who separated from service under satisfactory conditions or who were demoted as a result of reduction in force or reclassification* and whose names were placed on such list upon request of eligible applicant.
Reinstatement List
____(a)____ means a position that is exempt from the provisions of the federal Fair Labor Standards Act (FLSA) and is designated in the pay plan of the City of Phoenix.
Salaried
Service means* A) ____(a)____ of any discipline notice by delivery to the person named or to any member of his family over the age of ____(b)____ residing at his usual place of residence; -OR- B) Deposit of the order in the United States mails* certified return receipt requested* postage prepaid* addressed to the last known address of the person to be served.
Personal Service* 16
____(a)____ means a position that does not have an incumbent* and the position has been approved for filling by the City Manager.
Vacancy/Vacant Position
The officers of the board (Civil Service) shall be a chairman and a vice chairman who shall serve for ____(a)____ beginning ____(b)_____ of each year and until their successors are elected. The ____(c)_____ shall be Secretary of the Board.
1 year* July 1* personnel director
Board meetings shall be open to the public* except when an ____(a)____ and the Board approves a private hearing pursuant to Rule 22a.
Employee requests
Board meetings shall be open to the public* except when the Board deliberates over the evidence and testimony ____(a)____ pursuant to Rule 22a.
Presented at a hearing
Board meetings shall be open to the public* except when the Board consults with ____(a)____.
Its attorney
Board meetings shall be open to the public* except when the Board ____(a)____ to consider other matters in ____(b)____ consistent with the Arizona Open Meeting Law.
votes* executive session
____(a)____ members of the Board shall constitute a quorum for the purpose of transacting official business and holding hearings.
3
____(a)____ shall be responsible for safety and compensation administration* benefit and service award programs* personnel and labor relations* personnel research studies* and employee training and counseling.
Personnel Director
The ____(a)____ shall also be responsible for the recruiting* evaluating* selecting* and referring of personnel; classification administration; administration of the performance rating system and personnel rules; and maintenance of employment records.
Personnel Director
Reference “discrimination”* an applicant* eligible* or employee shall be considered solely on the basis of his ____(a)____ as required by the position he seeks or holds relative to experience* training* personal and physical fitness* abilities* skills* and knowledge.
qualifications
In terms of discrimination* physical fitness shall relate to the position that the applicant or eligible seeks or the employee holds* taking into consideration ____(a)____ that may be made for an individual.
reasonable accommodations
No person holding a position with the City* except elected officials* shall take any part in political management* affairs* or campaigns in any election for City of Phoenix elective office other than to ____(a)____ and ____(b)____ .
vote* privately express opinions
The official classification plan of all positions in the classified service shall provide the class titles* and describe the ____(a)____ which delineate the duties and responsibilities of each classification.
essential functions
The ____(a)____ shall maintain and have on file copies of current specifications for all classes in the classified service.
Personnel Director
Class specifications are ____(a)____ only and are not ____(b)____. In assigning a position to a class* consideration shall be given to the essential duties* tasks* responsibilities* and qualifications and the relationship the position has to other classes. It is not intended that a class specification give a complete array of all the specific duties* tasks* and responsibilities* but rather to give a general picture of the essential characteristics of the class with sufficient allocating factors described to properly identify the class.
descriptive* restrictive
Whenever a new position is established or a vacant position is under study* the ____(a)____ shall forward to the ____(b)____ a description of the proposed essential functions which delineate the duties and responsibilities of the newly-established position.
Department head* Personnel Director
Whenever a new position is established or a vacant position is under study* the department head shall forward to the ____(a)____ a description of the proposed essential functions which delineate the duties and responsibilities of the newly-established position. If a new classification shall be constructed* it shall be submitted to the ____(b)____ for review and recommendation and subsequently to the ____(c)____ for approval.
Personnel Director* Personnel Committee* City Council
The ____(a)____ shall from time to time* or upon request of the appointing authority* investigate any or all positions in the classified service. His findings shall be reported to the Personnel Committee.
Personnel Director
Under reallocation of employees* an incumbent of a position that is upgraded to a higher level who has successfully been performing the duties of the higher class for ____(a)____* shall not be required to serve the one year period of probation stipulated in Rule 10.
over 1 year
All applicants for City employment shall meet the physical and mental performance requirements of the positions they seek. Impairments shall be favorably considered if the disabilities are such that the applicant can be expected to perform the essential functions of the position requirements with ____(a)____* if necessary. The physical and mental qualifications of persons entering the employment of the City may be evaluated by physicians* to be designated by the ____(b)____.
reasonable accommodation* City
Under qualification requirements* Any veteran who served on active duty in ____(a)____ of the United States Government during time of war* holds an honorable discharge or proper release there from* meets all other City employment requirements* and is below the regular retirement age at the time of accepting employment with the City* shall be exempt from any age requirements established for ____(b)____.
any part of the military branch* original employment
Under disqualification of applicants* the ____(a)____ may reject any application or exclude the name of any applicant from the eligible list or deny certification of any eligible who (list of 10 things):
Personnel Director
An applicant who is rejected* whose name is not posted* or whose name is removed from an eligible list shall be notified of the action and shall be given the reason for such action. The rejected applicant or eligible may request a review of the action taken. This request shall be submitted to the ____(a)____ in writing within ____(b)____ after the notice of action is mailed to him. Such request for review shall not prevent the selection and hiring procedure from going forward during the review period. The decision of the ____(c)____ shall be final.
Personnel Director* 7 days* Personnel Director
Applications for promotions shall be subject to the requirements and procedures provided in these Rules* except that applicants for promotion shall not be entitled to ____(a)____ preference.
veterans’
Promotional examinations are open to employees in the City service and to individuals on ____(a)____ lists* each of whom meets the requirements specified in the Rules and the Position Classification Plan. ____(b)____ points for each complete year of authorized service shall be allowed. For an incomplete year* proportionate credits shall be allowed in the same ratio as the completed months of an incomplete year relate to a complete year. (Part-time and temporary employees shall not receive seniority credits.)
recall* 2
Reference examination results* during regular office hours of the ____(a)____ days beginning on the ____(b)____ day following the examination* a candidate who participated in any written examination may inspect at the office and in the presence of an employee designated by the Personnel Director* a keyed copy of the written examination.
3 business* first business
In terms of examination results* an applicant may review his full examination results by submitting a written request to the Personnel Director within ____(a)____ days from the date that the notice of examination results was sent.
5 business
Examination records and papers ____(a)____ (are or are not) public documents.
are not
In terms of preference points for employment* a veteran of the Armed Forces of the United States* separated from the Armed Forces under honorable conditions following more than ____(a)____ consecutive calendar days of active duty* who takes an entrance examination for employment with the City shall* in the determination of his final rating on such examination* be given a preference of ____(b)____ points. The preference shall be added to the grade earned by such veteran* but only if such veteran earns a passing grade without preference.
180* 5
A handicapped person who takes an entrance examination for employment with the City shall* in the determination of his final rating on such examination* be given a preference of ____(a)____ points. The preference shall be added to the grade earned by him* but only if such person earns a passing grade without preference.
5
Under preference points* no person eligible for a preference pursuant to this action shall be allowed more than a ____(a)____ point preference.
10
An honorably separated veteran who served on active duty in the Armed Forces at any time and who has a service-connected disability and is receiving compensation or disability retirement benefits under laws administered by the Veterans Administration* Army* Navy* Air Force* Coast Guard* or public health service shall be given a ____(a)____ point preference pursuant to this section.
10
There are ____(a)____ specific types of employment lists* and they are ____(b)____* ____(c)____* ____(d)____* ____(e)____ and ____(f)____.
5* recall* reinstatement* transfer* promotional* original employment
An eligible may normally have eligibility on an employment list up to a maximum of ____(a)_____. The maximum time of eligibility on a recall list shall be ____(b)____. If the Personnel Director believes that an employment list should be supplemented with additional eligibles* he may direct a new recruitment for the classification* with existing eligibles being automatically placed on the new list for such time as may remain on their original eligibility. The Personnel Director may modify the length of eligibility at the onset of a recruitment procedure and in unusual situations* he may extend an eligible list for ____(c)____.
2 years* 3 years* an additional year
An employee whose name appears on an existing promotional list when entering military service with the Armed Services of the United States of America during time of war shall continue to have eligibility on such list until ____(a)____ days after being honorably discharged or released from military service.
90
An eligible shall not continue on a promotional list if he separates from City employment* but he ____(a)____ (may or may not) have his name returned to the promotional list if he returns to City employment and the time limit of eligibility has not expired.
may
A ____(a)____ list shall consist of the names of laid-off employees whose applications for positions on such list were approved by the Personnel Director. The ranking of names on ____(a)____ lists shall be in the order provided by layoff rules.
recall
A ____(a)____ list is one consisting of the names of former employees who resigned or for active employees who voluntarily demoted from a class of the City service and whose applications for positions on such a list were approved by the Personnel Director.
reinstatement
A ____(a)____ list shall consist of the names of employees who: 1) Are unable for physical reasons* as certified by a licensed physician* to perform the essential functions of their present assignment; 2) Voluntarily request the placement of their names on such a list; 3) Are placed on the list at the request of their department head. Placement of an employee on a ____(a)____ list requires the approval of the ____(b)____.
transfer* Personnel Director
All vacancies in any class of position in the classified service shall be filled by an eligible from ____(a)____ or by a ____(b)____ in the absence of an eligible list by one of the following methods
an appropriate eligible list* provisional appointment
In the case of promotional examinations in the Police and Fire Services* the names of the ____(a)____ persons ranked highest on the appropriate list who have indicated a willingness to accept appointment to a position vacancy shall be certified. When more than one vacancy is to be filled* the number of names submitted shall equal the number of vacancies plus ____(b)____.
5* 4
When two or more applicants have equal qualifications in the judgment of the appointing authority* preference in selection shall be given to a ____(a)____.
Phoenix resident over a non-resident
Temporary appointments will be made to positions that are temporary in nature. The duration of these appointments will be no longer than ____(a)____ without approval of the ____(b)____. Temporary appointments may or may not be made from an appropriate eligible list. A refusal by an eligible to accept his appointment to a position of limited duration shall not affect his eligibility to a regular appointment.
12 months* Personnel Director
Regarding provisional appointments* whenever the Personnel Director determines that an appropriate employment list is insufficient for the needs of the City* he may refer a non-eligible to a vacancy for provisional appointment upon the request of the appointing authority* pending creation of a new employment list. Such provisional appointments for all classes of positions shall continue only for such period as may be necessary to establish an employment list and make certification of eligibles. Such provisional appointment shall not exceed ____(a)____. Time served in a provisional status shall earn credits toward completion of probationary requirements.
60 full working days
In terms of the period of probation* a temporary appointment ____(a)____ (can or cannot) satisfy regular employment status.
cannot
Time taken on paid vacation* sick leave* light duty status* or while drawing compensation from the Arizona Industrial Commission* not in excess of ____(a)____* shall be allowed the probationer as creditable time served. If the period exceeds ____(a)____* the entire period of absence from normal duties shall be added to the probationary period.
thirty calendar days
An employee who demotes from a higher class to a lower class after completing probation ____(a)____ (shall or shall not) be required to serve a new probationary period in the higher class if he is subsequently promoted to that class.
shall
A dismissed* suspended* or demoted probationary employee ____(a)____ be entitled to a Civil Service Board hearing* provided* however* that a dismissed* promoted probationer ____(b)____ be entitled to a hearing if he has completed a probationary period in another class and has had continuous City employment since that time. The appeal* if there is such* of a dismissed* promoted probationer shall be for reinstatement to the lower class from which he was promoted.
shall not* shall
The performance rating system shall be used as a ____(a)____ to improve the performance level of all employees* particularly of those who measure below satisfactory.
tool of management
The administering of the performance rating system required by this Rule shall be the responsibility of the ____(a)____. A detailed manual of instruction shall be prepared by the ____(a)____.
Personnel Director
The rating authority shall be that person or committee of persons who ____(a)____ the work of the employee rated. The rating authority shall be determined by the department head.
directly supervise
The reviewing authority shall be the ____(a)____* but the function of reviewing may be delegated to any ____(b)____ or other supervisor by direction. When a ____(c)____ is the rating authority and when an employee in that case disagrees with the rating received* the next higher authority shall review such rating. In no case shall the reviewing and rating authorities be one and the same person.
department head* division head* department head
Probationary Employee Performance Rating: A performance rating is required for all probationary employees at ____(a)____ months* ____(b)____ months* and ____(c)____ months from the date the probationary employee starts work in that class as a probationary employee.
3 months* 6 months* 11 months
An employee may appeal for a review of an overall unsatisfactory rating to the ____(a)____ through the chain of command. The decision of the ____(a)____ shall be final on such appeals. When a ____(a)____ is the rating authority* the next higher authority shall hear the appeal and make the final decision.
Department Head* Department Head
An employee may be transferred from a position in a department to a position in another department for which he possesses the ____(a)____* and the ____(b)____ of which is determined to be equivalent to that of his present position by the Personnel Director.
qualification requirements* pay range
In relation to transfers between departments* all transfers* except as otherwise provided in this Rule* shall require the approval of the ____(a)____ concerned in the transfer* the ____(b)____* and the ____(c)____. If the City Manager determines that the needs of the City can be best served by the transfer of an employee* he may direct that the transfer be accomplished.
department heads* city manager* personnel Director
All other full-time regular employees hired after July 1* ____(a)____* and before April 15* ____(b)____* shall have____(c)____ after the date of employment to move into the designated residency area. The designated area is the Maricopa Association of Governments’ service area. Copies of a map showing these boundaries are available for inspection at the office of the ____(d)____.
1978* 1986* 24 months* Personnel Department
All other full-time regular employees hired or reemployed on or after April 15* ____(a)____* shall have ____(b)____ after the date of employment to move into ____(c)____.
1986* 24 months* maricopa county
Employees shall keep the City informed of their current residence address* and shall notify the City within ____(a)____ of a change in residence.
10 days
A permit to reside outside the established boundaries may be issued by the ____(a)____ for the convenience of the City* or for extreme hardship cases.
City Manager
Seniority constitutes length of ____(a)____ within a class of the City service. When two or more employees have the same length of time in the class* the employee with the longest certified City employment time shall be the senior. If a tie still exists* the ____(b)____ shall make the determination. Dismissals and retirements shall cancel all prior seniority credits.
certified status* appointing authority
City-wide class seniority shall be used as a factor in choice of work assignments and vacation schedules. The use of seniority in determining the order of vacation of employees shall be by class. In choice of work assignments within a class* seniority shall determine the choice of assignment when qualifications of employees concerned for kind of assignment are equal in the sound discretion of the ____(a)____* except that a ____(a)____ may rotate employees to provide training and experience in all tasks within a class.
Department Head
____(a)____* ____(b)____* shall cancel all prior seniority credits as they apply to choice of work assignments and vacation schedules. An employee who goes from full-time classified regular employment to job sharing employment shall have his full-time seniority credits ____(c)____. If the individual returns to full-time employment without a break in service* the ____(d)____ credits will be returned and will be added to the pro-rata credits earned in the job share status.
resignations* dismissals* retirements* frozen
Paid leaves of absence are subject to available leave credits and the scheduling of vacations is subject to the control of the ____(a)____. All requests for leave of absence (excluding industrial leaves) without pay of over ____(b)____ days shall be subject to the control of the ____(c)____ concerned and shall require the approval of the appointing authority and the Personnel Director.
department head* 30 working* department heads
Paid leaves of absence are subject to available leave credits and the scheduling of vacations is subject to the control of the department head. All requests for leave of absence (excluding industrial leaves) without pay of over 30 working days shall be subject to the control of the department heads concerned and shall require the approval of the ____(a)____ and the ____(b)____.
appointing authority* Personnel Director
All leaves of absence for personal illness of the employee; for the birth* adoption* or foster placement of a child; or for the care of a spouse* child* or parent of the employee when those family members have a serious health condition shall be integrated with the leave requirements of the ____(a)____ of ____(b)____.
Family and Medical Leave Act* 1993
____(a)____ employees exempt from the overtime provisions of the Fair Labor Standards Act shall not receive deductions from their compensation for absences from work of ____(b)_____.
Salaried* less than one full work day
An employee in the General Employee Retirement System who is receiving pension benefits as a result of retirement from the City under the Public Safety Retirement System shall be considered as a ____(a)____ in determining vacation credits.
new employee
Eligibility to use vacation credits shall begin only after completion of ____(a)____ of employment* with the following exceptions:
A. A full-time certified employee* appointed from a ____(b)____* is eligible to use vacation credits as earned upon reemployment.
B. Vacation credits* earned during the first ____(c)____ of employment* may be used for sick leave* only if sick leave credits are not available.
6 months* recall list* 6 months
Vacation credits shall not be allowed to accumulate in excess of an amount equal to two times the employee’s current annual rate at the end of any calendar year* except on the recommendation of the employee’s ____(a)____ and approval of the ____(b)____.
department head* appointing authority
Approved excess vacation carryover shall be subject to the provisions and limitations imposed by the ____(a)____. The ____(a)____ may establish limits beyond which the employee shall not accumulate further leave credits and for which the employee shall not be compensated.
City Manager
Vacation leave in an amount of less than a day for a full-time hourly employee shall be charged to the nearest ____(a)____ involved in the leave.
15 minutes
Regarding “Termination Pay of Vacation Credits”* every employee who has vacation credits that do not exceed the limitations established by the City Manager shall have such credits paid at the time of leaving the City’s employment* whether by ____(a)____* ____(b)____* ____(c)____* ____(d)____ or ____(e)____. No such payment shall be made unless the employee has completed six months of regular employment and no payment shall be made for hours in excess of limitations established by the City Manager.
resignation* retirement* layoff* dismissal* death
Under “Entitlement and Allowance” for sick leave usage* every full-time hourly employee who works a schedule at full-time* fifty-two weeks of the year* shall accrue sick leave credits at the rate of ten hours for each month of paid service. Salaried employees shall accrue sick leave credits at the rate of a ____(a)____ for each month of paid service.
day and one-quarter
Under “Entitlement and Allowance” for sick leave usage* any absence without pay of more than ____(a)____ in any ____(b)____ consecutive pay periods shall not be allowed as creditable sick leave time.
10 working days* 2
Under “Entitlement and Allowance” for sick leave usage* upon reemployment within ____(a)____* ____(b)____% of sick leave credits at the time of termination shall be reinstated to the employee and be available for use after ____(c)____ of reemployment.
5 years* 20* 1 month
An employee who is receiving pension benefits as a result of retirement from the City under the Public Safety Retirement System and who received cash payment for accumulated sick leave at time of retirement* ____(a)____ (shall or shall not) be entitled to the 20% return of sick leave credits.
shall not
Under qualifications for sick leave* employees may be allowed sick leave for examinations by a licensed physician or dentist* or medical treatments prescribed by a licensed physician or dentist* when ____(a)____.
it is not possible to arrange appointments on off-duty hours
Employees may be allowed sick leave to provide the supplemental pay differential between industrial pay and regular net take-home pay under the provisions of Rule 15f1* after the ____(a)____ supplemental pay has been exhausted.
1 year
Under sick leave usage* “Member of the employee’s immediate family” means the ____(a)____ (8 subjects) of the employee. A relative who* because of family circumstances* has been a parent substitute to the employee may be considered as a substitute for mother or father in this definition. Under the Family and Medical Leave Act of 1993* ____(b)____ are not qualified as immediate family members.
mother* father* husband* wife* child* step-child* brother* or sister – brother/sister
A police officer who has no other accumulated paid leave may use up to ____(a)____ of accumulated sick leave per ____(b)____ for non-emergency home care or medical treatment of a member of the employee’s immediate family* subject to operational and scheduling factors.
10 hours* 1 year
Under sick leave usage; duration of emergency leave shall be limited to the emergency situation and shall not exceed ____(a)____. The amount of leave may vary from ____(b)____ to ____(c)____* depending on the emergency. Air travel time shall be allowed in addition to the approved amount of out-of-state family emergency illness.
5 days* 1 hour* 5 days
The ____(a)____ may require a certificate of disability from the employee’s physician (licensed) for an absence of ____(b)____. Such certification may be required for absences of less than ____(c)____ when the employee’s sick leave record indicates excessive one- or two-day absences.
department head* over 3 days* 3 days
An employee* before returning to his duties from an illness of over ____(a)____* shall submit a statement from his physician qualifying him for his class of work. The ____(b)____ may refer the employee to the City physician for examination at the time the employee reports for duty from an absence of over ____(c)____.
12 working days* department head* 12 working days
An employee who is on extended sick leave shall submit to a medical examination or examinations made by the City physician* or a licensed physician designated by the City physician. …… Such examination shall be made within ____(a)____ following a period of ____(b)____ of sick leave with pay* and such additional periodic medical examinations shall be made at thirty calendar day intervals during the period the employee continues on sick leave.
5 days* 30 calendar days
In terms of extended sick leave* (when employees are required to provide written statements from a physician) the ____(a)____ may require that a medical examination be made of such employee if he has not received a copy of the medical report on the employee after ____(b)____ from the date when such medical examination is required to be made.
personnel director* 10 days
Whenever* in the opinion of the ____(a)____* the work record or the attendance record* or both* of an employee indicates that he may have a health problem* the ____(a)____ may direct that he be examined by the City physician.
Department Head* physically disabled
The use of paid sick leave for maternity shall be only for the period of time when the employee herself is ____(a)____* and only to the extent that the employee has sick leave accumulated. Paid sick leave solely for the purpose of providing child care ____(b)____ (shall or shall not) be allowed. The maternity time and the time used for care of the new child shall comply with the Family and Medical Leave Act of 1993.
physically disabled* shall not
An employee who has indicated that she does not intend to return to duty after delivery will be granted the use of any sick leave to her credit during the periods before and immediately after the actual delivery which can be supported by her physician’s certificate. She will submit her resignation at ____(a)____. When she has used the sick leave approved* she will be separated from the rolls.
the time she begins her maternity leave
The employee returning from military leave shall be reinstated to his position upon his request and presentation of his military termination papers to the Personnel Director if he is physically fit to perform the duties of his former position. If his former position is no longer in existence* he shall be entitled to such employment or reinstatement rights as his seniority and performance rating entitle him. He shall be allowed ____(a)____ to report to his ____(b)____ for duty after the date of his discharge or proper release from the Armed Services.
90 days* department head
All requests for leave of absence without pay not in excess of ____(a)____ shall require only the approval of the ____(b)____ concerned. All other requests for leave of absence (excluding industrial leaves) without pay over ____(c)____ shall be subject to the control of the department head concerned and shall require the approval of the City Manager and the Personnel Director.
30 working days* department head* 30 working days
Original requests for special leave of absence without pay shall be for a period not to exceed ____(a)____ in duration* except for a classified employee who takes leave to accept appointment to a position in the unclassified service.
1 year
If* in the opinion of the ____(a)____* an employee is incapacitated and unable to work on account of illness* such employee may be required to submit himself to a physician designated or approved by the City for examination* but the employee shall have the right to be represented at such examination by a physician of his own choice at his own expense. If the report of the physician shows the employee to be in an unfit condition to perform his duties* the ____(a)____ shall have the right to compel such employee to take sufficient leave of absence to fit him to perform his duties* assign the employee to light duty* or separate the employee from City service.
appointing authority
Industrial Leave Entitlement: A certified regular ____(a)____ employee who works a schedule at full time fifty-two weeks of the year who is disabled and absent from work as a result of an industrial injury or occupational disease shall be kept on the City payroll and be paid an amount equal to but not to exceed his regular ____(b)____ at the current rate of pay for up to ____(c)____ total per injury.
full-time* net take home* 1 year
Reference “Merit Pay Increase”: Time taken on industrial leave or light duty assignment* not in excess of ____(a)____ days* shall be allowed as creditable time in determining eligibility for a normal merit pay increase. If the time exceeds ____(b)____ and the circumstances of the injury so warrant* the employee may receive a merit pay increase on his anniversary date with the recommendation of his ____(c)____ and approval of the ____(d)____.
30 calendar* 30 days* department head* city manager
“Industrial Leave” is defined as absence from work as the result of:
- An ____(a)____ arising out of and in the course of City employment as defined by the Workers Compensation Laws of the State of Arizona.
- Those ____(b)____ arising out of and in the course of City employment as defined by the Occupational Disease Laws of the State of Arizona.
injury by accident* occupational diseases
Member of the employee’s immediate family means the ____(a)____ (8 subjects) of the employee* and the mother and father of the employee’s spouse. A relative who* because of family circumstances* has been a parent substitute to the employee may be considered as a substitute for mother or father in this definition.
mother* father* husband* wife* child* stepchild* brother* or sister
An employee who refuses a transfer or reduction* as described in 16b1.b above* shall be considered to have forfeited further protection of this Rule and shall be considered to have ____(a)____.
resigned
In all cases* if in the judgment of the ____(a)____ and with the approval of the ____(b)____* retention of employees with special skills is required* or if those employees remaining would not have the demonstrated ability and qualifications to perform the required services* layoffs may take place out of the order of SRS.
personnel director*
When two or more employees in the same class have an identical SRS* the one with the least amount of certified time in City employment shall be laid off first. If further determination is necessary* the ____(a)____ shall make the determination.
Appointing Authority
In determination of Seniority Rating Score* seniority shall be computed by adding one point for each ____(a)____ of service within the classification from which layoffs are under consideration* and 1/30th of a point for each additional ____(b)____ of service in the class. Points may only be added for service in regular full-time positions of the classified service.
full month* calendar day
____(a)____ shall be maintained for each class of position in which layoffs have occurred. Such lists shall consist of names of persons laid off from a position in the class and who were granted recall privileges in accordance with the provisions of this Rule. The names of the employees with the highest SRS in the class shall be placed highest on the ____(b)____.
recall list* recall list
Any employee who has been certified and appointed and has been laid off* or reduced in lieu of layoff* will have his name placed on the recall list of the classification from which the employee has been laid off or reduced. A laid-off employee* at his request within ____(a)____ of layoff* may be placed on reinstatement lists of any lower classification in which the employee has served.
1 year
The name of any employee which is placed on a recall list pursuant to Rule l6e may be maintained on such list for a period not to exceed ____(a)____ from the date that the employee was laid off. (Note: sub-section e4 states that if person on recall list offered a position and refuses his name gets removed from the recall list for that class).
3 years
An employee wishing to leave the classified civil service in good standing shall file with the appointing authority a written resignation in the form prescribed by the Personnel Director* giving at least ____(a)____ notice of his intention to leave the service* unless the ____(b)____ consents to his leaving sooner.
2 weeks* appointing authority
An employee wishing to leave the classified civil service in good standing shall file with the appointing authority a written resignation in the form prescribed by the Personnel Director* giving at least ____(a)____ notice of his intention to leave the service* unless the appointing authority consents to his leaving sooner.
2 weeks
An employee wishing to leave the classified civil service in good standing shall file with the ____(a)____ a written resignation in the form prescribed by the Personnel Director* giving at least two weeks notice of his intention to leave the service* unless the ____(a)____ consents to his leaving sooner.
Appointing Authority
An employee who is absent without authorized leave for ____(a)____ (____(b)____ for fifty-six-hour employees) shall be considered to have abandoned his position.
1 work week* 3 shifts
In reference to the “Withdrawal of Resignation”* any employee who has resigned in writing may* with the consent of the ____(a)____ affected and the ____(b)____ given after investigation* withdraw his resignation and be restored to the position vacated* if it is still vacant or filled by a temporary employee; and if it is not vacant or temporarily filled* he may have his name placed on the reinstatement list for the class of position for which he has resigned.
appointing authority* personnel director
In reference to the “Withdrawal of Resignation”* any employee who has resigned in writing may* with the consent of the appointing authority affected and the personnel director given after investigation* withdraw his resignation and be restored to the position vacated* if it is still ____(a)____; and if it is not ____(b)____* he may have his name placed on the reinstatement list for the class of position for which he has resigned.
vacant or filled by a temporary employee* vacant or temporarily filled
Regarding reinstatement lists* they shall be maintained for each classification and they shall consist of the names of persons who previously had occupied positions in the class and have been granted ____(a)____ in accordance with the provisions of these Rules.
reinstatement privileges
Written application for placement on reinstatement lists must be made within ____(a)____ of the date of ____(b)____. Application shall be filed with the Personnel Director.
2 years* resignation
Written application for placement on reinstatement lists must be made within two years of the date of resignation. Application shall be filed with the ____(a)____.
Personnel Director
Any employee who has been certified and appointed to a regular* full-time position with the City and who resigns from such position may apply for reinstatement within ____(a)____ after date of resignation.
2 years
Any employee who resigned from City service and applies for reinstatement pursuant to Rule 18c1 will have his name maintained on this list for a period not to exceed ____(a)____ from the date that the name is posted to this list.
2 years
Any employee who qualifies for reinstatement may also* if he requests in writing* have his name placed on the reinstatement list of lower classifications in which he has completed the ____(a)____.
probationary period
Any employee who requests reinstatement within ____(a)____ following the date of resignation may have his name placed on the reinstatement list if he satisfies the other provisions of this Rule* and if the Personnel Director determines that in the event that the resigned employee has in the intervening period withdrawn or applied for withdrawal of the amounts standing to his credit as his contributions into the City Retirement System* the employee has returned or agreed to return said funds to his retirement account pursuant to the provisions of Chapter 24* Article 2* Section 13.1 of the City Charter. Failure of the employee to return such funds in full shall constitute grounds for immediate discharge of such employee at the expiration of ____(b)____ following return to City employment.
90 days* 6 months
The appointing authority may* for disciplinary reasons* suspend an employee for a period not to exceed ____(a)____ at any one time by notifying the employee of the suspension and stating the reasons for the suspension. The notification requirements of Rule 21 shall be followed in giving this notice
30 work days
An employee who has completed the ____(a)____ in his class* or who has satisfied the requirements of Rule 10b* shall be entitled to a hearing on a suspension order made by the appointing authority in accordance with the hearing procedures provided in Rule 22.
probationary period
An employee who has completed the ____(a)____ in his class* or who has satisfied the requirements of Rule 10b (Entitlement to Civil Service Board Hearing)* shall be entitled to a hearing on a dismissal order if the employee meets the ____(b)____ specified in Rule 22a.
probationary period* appeal requirements
An employee who has completed the ____(a)____ in his class shall be entitled to a hearing before the Civil Service Board on a demotion order made by the appointing authority in accordance with the hearing procedures provided in Rule 22.
probationary period
The ____(a)____ shall sign an order in writing which shall constitute the notice of discipline* and shall also state in the notice the specific charges which shall be set forth clearly and with such particularity as will enable the employee to understand the charges made against him and to answer them. Such order shall be____(b)____ on the employee forthwith or ____(c)____ to his most recent reported address. Return receipt from addressee shall be retained by the serving department head and a copy of the notice shall be filed with the Civil Service Board.
appointing authority* personally served* mailed by certified mail
For purposes of discipline* a “worksite” includes not only City buildings and property* but also ____(a)____ and ____(b)____ and other assigned work locations.
city vehicles* private vehicles while being used on city business
The employee shall have ____(a)____ after date of service of notice of the order of suspension* demotion or dismissal on him personally* or ____(b)____ from the date of mailing by certified mail the notice of the order of suspension* demotion or dismissal* to request a hearing before the Board.
14 calendar days* 21 calendar days
The employee shall have fourteen calendar days after date of ____(a)____ of notice of the order of suspension* demotion or dismissal on him personally* or twenty-one calendar days from the date of ____(b)____ the notice of the order of suspension* demotion or dismissal* to request a hearing before the Board.
service* mailing by certified mail
Upon filing a hearing request with the Civil Service Board* the employee shall also immediately thereafter file copies thereof with the ____(a)____ and the ____(b)____. At the time the employee files the request for hearing* he shall set forth whether he desires a public or a private hearing.
complainant department head* city attorney
The employee shall also immediately thereafter file copies thereof with the complainant department head and the City Attorney. At the time the employee files the request for hearing* he shall set forth whether he desires ____(a)____ or ____(b)____.
a public* a private hearing
In relation to the “Time for Civil Service Hearing”* the Board shall determine if the hearing will be public or private* set the date of the hearing and shall* when possible within ____(a)____* hear and determine the matter and either affirm* modify* or revoke such order.
30 days
In relation to civil service hearings* it shall be the duty of the hearing officer* within ____(a)____ of the conclusion of the hearing* to forward all records and his recommendation concerning the appeal to the Board for appropriate action.
2 weeks
The Board shall have the power to subpoena and require the attendance of witnesses and the production of pertinent documents* and to administer oaths and* if necessary* to continue the hearing from time to time. Subpoenas issued by the Board must be served by personal service. If a Board subpoena is issued at least ____(a)____ prior to the hearing date* a party seeking service on a City employee may contact the employee’s department head for purposes of pre-arranging a specific date* time and place during the employee’s shift where service can be completed.
7 calendar days
In relation to the finding and decision of the Civil Service Board* if the finding and decision of the Board orders the reinstatement of a dismissed employee without back pay* time off in excess of ____(a)____ caused by the Board’s hearing procedure shall not be considered a suspension in violation of Rule 19* and shall not be compensated.
30 working days
If a dispute arises over the interpretation of a Personnel Rule* an aggrieved party shall file in writing a request for Rule interpretation by the Personnel Director. This request shall be filed within ____(a)____ of the date that the dispute arose. Within ____(b)____ of the receipt of the request* the Personnel Director shall respond to the aggrieved party. If the party is still dissatisfied with the interpretation* he may submit a request in writing for a review by the Civil Service Board. This appeal shall be submitted within ____(c)____ of the receipt of the Personnel Director’s reply.
15 calendar days* 10 calendar days* 10 days
If a dispute arises over the interpretation of a Personnel Rule* an aggrieved party shall file in writing a request for Rule interpretation by the ____(a)____. This request shall be filed within fifteen calendar days of the date that the dispute arose. Within ten calendar days of the receipt of the request* the ____(a)____ shall respond to the aggrieved party. If the party is still dissatisfied with the interpretation* he may submit a request in writing for a review by the Civil Service Board. This appeal shall be submitted within ten days of the receipt of the ____(a)____’s reply.
Personnel Director* Personnel Director
In terms of appealing the decision of the Personnel Director on a Personnel Rules dispute* the Civil Service Board may assign a hearing officer to investigate the complaints and the hearing officer shall submit findings to the Board within ____(a)____ of the completion of the investigation. The decision of the Board shall be final.
2 weeks
Both the ____(a)____ and the ____(b)____ are empowered to propose amendments to the Personnel Rules. A notice containing the proposed amendments* and the date and place at which a hearing on the proposal will be held* shall be issued by the proposing body at least seven days before the hearing. Copies of the proposed amendments shall be sent to all City departments for posting* and shall be made available to interested parties.
civil service board* city manager
Both the Civil Service Board and the City Manager are empowered to propose amendments to the Personnel Rules. A notice containing the proposed amendments* and the date and place at which a hearing on the proposal will be held* shall be issued by the proposing body at least ____(a)____ before the hearing. Copies of the proposed amendments shall be sent to all City departments for posting* and shall be made available to interested parties.
7 days
After public hearing* the proposing body shall make such modifications that it deems appropriate and if a Rule change is desired* shall refer the modified amendments to the ____(a)____. All Rules and amendments thereto shall become effective upon the date of their approval by the ____(a)____. Copies of approved Rules and amendments shall be prepared forthwith by the Personnel Director for distribution.
City Council
There is hereby created a Civil Service Board to consist of ____(a)____ residents* citizens and electors of the City to be appointed by the City Council* to serve ____(b)____-year staggered terms to be fixed by the Council.
5* 3
In the event of a vacancy (on civil service board)* the vacancy shall be filled through an appointment by the ____(a)____ for the unexpired term* subject to the approval of the Council. Not more than three of the members shall be adherents of the same political party* and no member shall hold any other salaried public office. Three Board members shall constitute a quorum for the transaction of business. Any Board member who fails to attend meetings of the Board in accordance with attendance standards set by the Council for City boards and commissions may be removed from his/her membership by the Council.
Mayor
In the event of a vacancy (on civil service board)* the vacancy shall be filled through an appointment by the Mayor for the unexpired term* subject to the approval of the Council. Not more than ____(a)____ of the members shall be adherents of the same political party* and no member shall hold any other salaried public office. ____(b)____ Board members shall constitute a quorum for the transaction of business. Any Board member who fails to attend meetings of the Board in accordance with attendance standards set by the Council for City boards and commissions may be removed from his/her membership by the Council.
3* 3
The ____(a)____ shall be the City’s Personnel Official. The ____(a)____ may delegate any of the powers and duties conferred upon him as Personnel Official to any other officer or employee of the City.
City Manager
The ____(a)____ shall approve by ordinance* resolution* or formal action* the Personnel Rules* the Position classification plan* the compensation plan.
City Council
Any person violating any provision of this chapter is guilty of a Class ____(a)____ misdemeanor.
1
Under the preamble* “WHEREAS the parties* through their designated representatives* met and conferred in good faith pursuant to Chapter 2* Article XVII (Employer-Employee Relations)* in order to reach agreement concerning ____(a)____* ____(b)____* and ____(c)____ of employees in the Police Officers Unit.
wages* hours* working conditions
The City and ____(a)____ have the exclusive right and authority to schedule work and/or overtime work as required in the manner most advantageous to the ____(b)____.
Chief of Police* city
The ____(a)____ and City Manager reserve the right to discipline or discharge employees for cause* pursuant to the Civil Service laws. The ____(c)____ reserves the right to lay off personnel of the Department.
Chief of Police* City Manager* city
The Chief of Police and ____(a)____ reserve the right to discipline or discharge employees for cause* pursuant to the Civil Service laws. The ____(b)____ reserves the right to lay off personnel of the Department.
City Manager* city
The ____(a)____ and the ____(b)____ shall determine assignments and establish methods and processes by which assignments are performed.
City* Chief of Police
The ____(a)____ and Chief of Police shall have the right to transfer employees within the Police Department in a manner most advantageous to the ____(b)____.
City* city
The ____(a)____ shall have the authority without prior meeting and conferring to effect reorganizations of the Police Department.
City
The inherent and express rights of the City and the Chief of Police* including those herein specifically referred to* which are not expressly modified or restricted by a specific provision of this Memorandum* are not in any way* directly or indirectly* subject to the ____(a)____ herein.
Grievance Procedure
A unit member has the right to be represented by the Association in dealings with the City concerning ____(a)____* and matters pertaining to his individual employment ____(b)____ and ____(c)____.
grievances* rights* obligations
The City will notify the Association who will obtain the most readily available Association representative* who must be a ____(a)____. The unit representative will make every reasonable attempt to arrive within ____(b)____ from the time a phone is made available to the unit member. The Association representative will attend the above interview/interrogation only as an ____(c)____* but the association representative may make a request for a ____(d)____ to bring to the investigator’s attention issues which may be violations of the MOU or questions outside the scope of the NOI.
bargaining unit member* one hour* observer* caucus
A unit member under investigation will be notified in writing every ____(a)____ months as to the current status of the investigation. This will include a brief description of the number of known witnesses still to be interviewed and other investigative processes remaining to be completed* as well as an estimated ____(b)____.
3 months* date of completion
A unit member has the right to present his own grievance* in person or by ____(a)____.
legal counsel
Unit members are entitled to representation if a “Not Met” PMG is appealed and is at the ____(a)____ or when management has more than ____(b)____ at the meeting to discuss the appeal of the PMG.
Executive Level (Assistant Chief or Chief)* one representative
Unit members are entitled to representation if a “Not Met” PMG is appealed and is at the Executive Level (Assistant Chief or Chief) or when management has ____(a)____ at the meeting to discuss the appeal of the PMG.
more than one representative
A unit member covered hereunder shall* on his request and ____(a)____* be permitted to examine his departmental or divisional personnel file* in the presence of an appropriate supervisory official of the Department. The unit member may be accompanied by ____(b)____.
by appointment* another person of his choosing
Performance evaluations will be purged from a unit member’s ____(a)____ Department file after no longer than ____(b)____.
Human Resources* 10 years
____(a)____* a unit member may have material of an adverse nature which is over ____(b)____ years old removed from all Division and department files when there have been no incidents or problems of a similar nature within the ____(c)____ year period immediately preceding the request. Performance Evaluations will be purged after ____(d)____ (except Separation Notices and Industrial Injury or Illness information).
At his request* 3 years* 3 years* 3 years
For file reviews: In the event that documentation that is eligible for purging is not purged* it will not be considered in future ____(a)____. Separation Notices over ____(b)____ years old will not be considered in any process.
disciplinary matters* 5
A Supervisory Counseling is a ____(a)____ and if used in any disciplinary or personnel action or documented rating* the counseling must first be documented in the supervisor’s notes and shall be initialed or signed by the unit member within ____(a)____ of being advised that the discipline has been issued. The effective date of the discipline for all grievance and appeal purposes will start from the ____(b)____ the supervisor’s notes.
verbal warning* 2 weeks* date that the unit member signs
A ____(a)____ is a verbal warning and if used in any disciplinary or personnel action or any performance rating* the counseling must first be documented in the supervisor’s notes and shall be initialed or signed by the unit member within two weeks of being advised that the discipline has been issued. The effective date of the discipline for all grievance and appeal purposes will start from the date that the ____(b)____.
Supervisory Counseling* unit member signs the supervisor’s notes
At his request* a unit member may have documents related to disciplinary actions which are over ____(a)____ old removed from his personnel file when there have been no incidents or problems of a similar nature within the ____(b)____ period immediately preceding the request.
10 years* 10 years
In terms of removing items of a disciplinary nature from the Personnel File* “disciplinary action” is defined as follows:
(1) Any discipline given a unit member that resulted in a suspension of ____(a)____ and*
(2) For an infraction which did not result in a criminal charge or actions which did not include ____(b)____ directed at another person or*
(3) Any infraction that is no longer considered to be a ____(c)____ under current contemporary department standards in effect at the time of the unit member’s file purge request.
80 hours or less* violent or assaultive behavior* disciplinary matter
In terms of removing items of a disciplinary nature from the Personnel File* “disciplinary action” is defined as follows:
(1) Any discipline given a unit member that resulted in a suspension of ____(a)____ hours or less and*
(2) For an infraction which did not result in a ____(b)____* or actions which did not include violent or assaultive behavior directed at another person or*
(3) Any infraction that is no longer considered to be a disciplinary matter under ____(c)____ department standards in effect at the time of the unit member’s file purge request.
80* criminal charge* current contemporary
In terms of removing items of a disciplinary nature from the Personnel File* “disciplinary action” is defined as follows:
(1) Any discipline given a unit member that resulted in a suspension of ____(a)____ hours or less and*
(2) For an infraction which did not result in a criminal charge or actions which did not include violent or assaultive behavior ____(b)____ or*
(3) Any infraction that is no longer considered to be a ____(c)____ under current contemporary department standards in effect at the time of the unit member’s ____(d)____.
80* directed at another person* disciplinary matter* file purge request
Reference DRB appearance* the Department shall notify the unit member ____(a)____ prior to such opportunity to respond to the Board. The notification shall contain the date* time* violation(s) and basis of each violation that has been sustained.
10 calendar days
At the IRP meeting* the unit member shall be afforded a reasonable opportunity to review the written investigation. Realizing that in some cases there may be information that would be detrimental to the department’s ability to conduct misconduct investigations* that information may be ____(a)____. However* all other information ____(b)____ (will or will not) be available for review.
deleted* will
At least ____(a)____ prior to the convening of the UFB* the unit member will be provided at no cost with a copy of all documentation concerning his involvement in the matter under investigation that is made available to the UFB Board members.
10 days
It is understood by the parties that the benefits granted by this Article* ____(a)____ (shall or shall not) be interpreted or applied as requiring the employer to count as time worked* any hours or fractions of hours spent outside the unit member’s work shift in pursuit of benefits provided by this Article. The employer ____(b)____ (shall or shall not) count as time worked any hours or fractions of hours spent within the unit member’s regular work shift in pursuit of benefits provided by this Article.
shall not* shall
A unit member attending any IRP* DRB* UFB* DAC* Grievance meeting* or any other review board while off duty shall be allowed to adjust their work schedule ____(a)____. The adjustment will require the approval of the unit members ____(b)____* with operational considerations* approval will not be unreasonably withheld.
by an equal amount of time spent in the meeting* supervisor
After a separation notice has been signed by the appropriate authorities* and if the unit member is given the opportunity to resign* the unit member will have ____(a)____ to consult with an ____(b)____.
3 hours* Association representative
A unit member identified only as a witness will be given the opportunity to consult with the ____(a)____ or ____(b)____ to discuss their rights and obligations prior to the interview or interrogation.
PLEA President* Representation Chairman
A unit member seeking an “at request” transfer will only have discipline of a ____(a)____* suspension* or demotion taken into consideration in the determination of the transfer. For transfers only* discipline greater than ____(b)____ from the date of the NOI will not be considered.
written reprimand of a relevant nature* 3 years
A unit member seeking an “at request” transfer will only have discipline of a written reprimand of a relevant nature* suspension* or demotion taken into consideration in the determination of the transfer. For transfers only* discipline greater than ____(a)____ from the date of the ____(b)____ will not be considered.
3 years* NOI
The Association may designate up to ____(a)____ representatives and shall notify the Chief of Police and ____(b)____ in writing of such designations as they occur. There shall be no obligation on the City to change or adjust normal departmental scheduling or assignments of personnel as a result of such designations.
35* Labor Relations Administrator
When new work units* precinct(s) / bureau(s) are created* the Association may designate up to ____(a)____ additional representative per bureau and up to ____(b)____ additional representatives per precinct. The increased number will be consistent with current practice and will be based solely on the addition of new work unit(s). Any deviation from the above will be discussed at a ____(c)____.
1* 3 * labor management meeting
Bulletin boards shall be limited to ____(a)____ per bureau/precinct. New or replaced bulletin boards shall be provided by the Association and shall not exceed ____(b)____ (width by height) in size* and shall be placed in a location established by the bureau/precinct commander that is readily accessible to unit members.
1* 4’ x 3’
The City agrees to pay the full cost of ____(a)____ salary and fringe benefits pursuant to this provision.
six (6) full time release positions
A bank of ____(a)____ hours of paid Association released time shall be created per MOU year for use by the Association to engage in legitimate Association business.
1583
In terms of Association release time* approval for use of paid time hereunder shall be subject to Departmental ____(a)____ factors. When using such paid time* members of the Executive Board shall give at least ____(b)____ written notice in advance.
operational and scheduling* 24 hours
The president may appoint a legislative representative for the Association if the legislative representative is registered with the ____(a)____ as a lobbyist and if the legislative representative has agreed to work with and assist the city’s legislative lobbyist. The legislative representative shall receive ____(b)____ hours of release time per MOU year.
Secretary of State* 500
The Association will be allowed* subject to departmental operation and scheduling factors and reasonable advance notice* a total of ____(a)____ man days paid leave per MOU year to attend Association ____(b)____* lectures and conventions.
15* seminars
