6.2.2 The difference between file-based and directory-based structures, and how they are used in data analysis

Question 1

Explain:

A file-based structure

Answer 1

Used to maintain and organise single or many data files - can help with basic data management

Question 2

Explain:

A ……..-based structure facilitates a range of application software packages to carry out functions for ……… users of the digital system

Answer 2

File, End

Question 3

Fill The Blank:

In a file-based structure, each …………….. defines and manages its own ………. This can put limits on how the data can be used or ……………………… - important that the system allows ………………. access by different processes.

Answer 3

Package, Data, Transmiitted, Concurrent

Question 4

Fill The Blank:

Data stored in a file-………. system should be consistently ……………… and stored so it is ……………………..

Answer 4

Based, Structured, Accessible

Question 5

State:

2 issues with different areas within an organisation handling their own data

Answer 5

2 of:
* Different file formations being used, leading to incompatible data between areas
* Data duplication
* Lack of flexiblity in organising and querying the data
* Increased number of different application programs

Question 6

Explain:

A directory-based structure

Answer 6

• Way tht files and folders are displayed to the user - often in hierarchal tree structure
• Can make it easier for end users to locate files as folder structure should be logical