Part 5: Applications and Processes - Lesson 19—Manage Documents Flashcards
Goals • Use Launch Services and Quick Look to open documents. • Work with apps that support Auto Save and Versions. • Save and open documents saved to iCloud. • Optimize local storage to reclaim space on the system volume.
What identifies the app type that should open when you double-click a document in macOS?
macOS High Sierra uses a document filename extension to determine the document type. The Launch
Services process maintains a database of installed apps and the document types that they can open.
How do you engage Quick Look? Which apps support it?
You engage Quick Look by pressing the Space bar when a document is selected. Apps that support
Quick Look include the Finder, Time Machine, Mail, and most open-and-save browser dialogs.
What technology enables Quick Look to preview so many file types?
Quick Look uses plug-ins that give it the capability to preview documents. These plug-ins live in Quick
Look folders in any Library folder on macOS High Sierra.
What’s Auto Save? How can you identify an app that supports Auto Save?
Auto Save allows compatible macOS High Sierra apps to automatically save changes to users’
documents. A user just saves a document once, then never has to think about saving changes again.
Apps that support Auto Save feature a Duplicate function in the File menu instead of a default Save As
function.
How deep is the version history of a file that you share through email?
Documents sent through email or otherwise copied to a shared location don’t retain any version history.
Which apps can manage document locking?
Any app that supports Auto Save and the Finder can manage document locking.
Where can you adjust app Auto Save and Resume options?
You can deselect “Reopen windows when logging back in” from the logout verification dialog. From
General Preferences, you can perform these actions:
• Deselect “Close windows when quitting an application.”
• Select “Ask to keep changes when closing documents,” which turns off Auto Save.
When you upgrade from iCloud to iCloud Drive, what behavior change occurs?
When you upgrade an iCloud account to use iCloud Drive, you won’t be able to directly access
documents from OS X Yosemite 10.10 or earlier or iOS 8 or earlier. If you’re using OS X Yosemite 10.10
or earlier, you can still access Cloud Drive items from the iCloud website: www.icloud.com.
Where can you access items saved in iCloud Drive?
iCloud Drive items are available in the Finder or in any app that uses standard macOS Open or Save
dialogs.
Where do you save documents in iCloud Drive if you want to access them from an iOS device?
iOS 8 or later devices can access documents in iCloud Drive if they are saved in specific application
folders. For example, Pages for iOS can access Pages documents if they are stored in the Pages folder
in iCloud Drive.
If you have iCloud Desktop & Documents enabled on one Mac and you enable it for another Mac, what
happens to the user’s Desktop & Documents folders?
If you enable iCloud Desktop & Documents on additional Mac computers, the Desktop & Documents
content from those Mac computers is moved into subfolders inside the iCloud Desktop & Documents
folders. For example, adding another Mac named “MyMac” results in Desktop & Documents folders
containing “MyMac - Desktop” and “MyMac - Documents.”
What happens to the user’s Desktop & Documents folders if you disable iCloud Desktop & Documents?
When you disable iCloud Desktop & Documents, the items are moved into a subfolder within iCloud
Drive, and the local Desktop and Documents folders are created as new empty folders for the local user.
Users must navigate to iCloud Drive and manually copy their files to the new (empty) Desktop &
Documents folders.
