9-A

Question 1

What are the two most common types of printers for general home and office use?

Answer 1

Inkjet and laser

Other specialized printer types exist for specific applications.

Question 2

What is the difference between a ‘printer object’ and a ‘print device’?

Answer 2

A ‘printer object’ refers to the software representation of the printer, while ‘print device’ refers to the physical printer itself.

Question 3

What does ppm stand for in the context of printers?

Answer 3

Pages per minute

Question 4

What does dpi measure in printers?

Answer 4

Maximum supported resolution

Question 5

What is the importance of paper handling in printers?

Answer 5

It determines the sizes and types of paper or media that can be loaded.

Question 6

Name an example of an option that can add functionality to a printer.

Answer 6

Automatic duplex unit

Question 7

What should be considered when selecting a setup location for a print device?

Answer 7

Power outlet, network data port, ventilation, and accessibility

Question 8

What is a recommended action after unboxing a print device?

Answer 8

Leave the device unboxed and powered off for a few hours to acclimate.

Question 9

What type of connector is typically used for USB printer connectivity?

Answer 9

Type B connector for the printer and Type A for the computer

Question 10

What are the two principal wireless printer interfaces?

Answer 10

Bluetooth and Wi-Fi

Question 11

What does PDL stand for?

Answer 11

Page Description Language

Question 12

True or False: Each client using a network printer must have the same operating system.

Answer 12

False

Question 13

What is the purpose of a printer driver?

Answer 13

To provide an interface between the print device and the operating system.

Question 14

What is the difference between the Printer Properties and Printing Preferences dialogs in Windows?

Answer 14

Printer Properties manages configuration settings; Printing Preferences sets default print job options.

Question 15

Fill in the blank: A printer’s maximum supported resolution is measured in _______.

Answer 15

dots per inch (dpi)

Question 16

What does the ‘K’ in CMYK stand for?

Answer 16

Key or black

Question 17

What are the advantages of scalable fonts over bitmap fonts?

Answer 17

Scalable fonts can be resized without losing quality.

Question 18

What is a public printer?

Answer 18

A printer configured with no access controls so any guest client may use it.

Question 19

What are the two main configuration dialogs for a local printer in Windows?

Answer 19

Printer Properties and Printing Preferences

Question 20

What is the function of the Finishing tab in the Printing Preferences dialog?

Answer 20

To select output options such as duplex printing and orientation.

Question 21

What is required for user authentication on a network printer?

Answer 21

Authorized user accounts

Question 22

How can a network printer be shared in Windows?

Answer 22

By configuring the Sharing tab in the printer’s Properties dialog.

Question 23

What is the purpose of a print server in a networked environment?

Answer 23

To allow multiple client devices to access a printer through a central server.

Question 24

What is the significance of a printer’s IP address configuration?

Answer 24

It facilitates client connections and network communication.

Question 25

What is user authentication in the context of network printers?

Answer 25

User authentication means that the printer sharing server or print device will only accept print jobs from authorized user accounts. ## Footnote This can be configured on a print share, allowing only specific users or groups to submit print jobs.

Question 26

What options are available for user authentication on print devices?

Answer 26

User authentication options include: * Local authentication * Network authentication ## Footnote Local authentication stores valid usernames and passwords on the device, while network authentication communicates with a directory server.

Question 27

What is 'secured print'?

Answer 27

'Secured print' is held on the print device until the user authenticates directly with the print device. ## Footnote This helps protect confidential information from being intercepted before the user collects it.

Question 28

What are two methods of authentication to release a secured print job?

Answer 28

Two methods include: * PIN entry * Badging ## Footnote PIN entry requires a password, while badging involves presenting an ID badge to a smart card reader.

Question 29

What is the purpose of audit logs in printer management?

Answer 29

Audit logs provide a record of documents sent to the printer by user accounts and client devices. ## Footnote They can help identify missing documents or unauthorized information releases.

Question 30

What is a multi-function device (MFD)?

Answer 30

An MFD typically performs the functions of a printer, scanner/copier, and fax machine. ## Footnote They are commonly used in office environments.

Question 31

What is the function of Optical Character Recognition (OCR) software?

Answer 31

OCR software converts scanned text into digital documents, ready for editing. ## Footnote This technology is useful for digitizing printed documents.

Question 32

What are the two basic formats of scanners?

Answer 32

Two basic formats are: * Flatbed scanner * Automatic document feeder (ADF) ## Footnote Flatbed scanners shine a light on the object, while ADFs pass paper over a fixed scan head.

Question 33

What does 'scan to email' require for configuration?

Answer 33

Scan to email requires the MFD to be configured with the IP address of an SMTP server. ## Footnote The SMTP server typically authenticates the user account before delivering the message.

Question 34

Fill in the blank: The scan to folder option uses _______.

Answer 34

Server Message Block (SMB) ## Footnote This option creates a file on a shared network folder, requiring user permissions to write to the share.

Question 35

What are some cloud services that can be used for scanning documents?

Answer 35

Cloud services include: * OneDrive * Dropbox ## Footnote Users may also have the ability to configure a custom cloud service.

Question 36

True or False: To enable printer sharing via Windows, the print device must be connected to the Windows PC via an Ethernet or Wi-Fi link.

Answer 36

True ## Footnote This connection is necessary for the printer to be shared over the network.

Question 37

What additional step is needed to ensure duplex printing on a shared printer?

Answer 37

Set duplex printing as the default option for the shared printer. ## Footnote This is necessary even if the printer is already configured with an automatic duplex finishing unit.