B4 Human Resources Flashcards
(54 cards)
Why do businesses need a business structure
Makes communication easier across the company
Chain of command
Flow of information, power and authority through the business
Span of control
The number of subordinates a head of a department can delegate to
A head of department may have 6 teachers working for them
Delegation
Where a task is given to a subordinate employee in the hiercahy
Managers delegate tasks to employees
Delayering
When one or more layers of management are removed from the business
Advantage of delayering
Helps improve communication as it will be faster as one less layer to go through
Advantages of hierachical structure
Opportunities for promotion as multiple layers
Knowing subordinates means they can delegate the right tasks
Disadvantages of hierachical structure
Slow communication as lots of layers
Expensive as more managers and supervisors
Flat structure
A company with few or no hiearchical levels between employees
Advantages of flat structure
Allows more communication and collaboration between employees
Staff given greater responsibility so more opporunity to use their abilities
Disadvantages of flat structure
Can create power struggle if manager is rarely around
Wide span of control means managers have too many staff to manage and may lose touch with them
Demotivation, stress
Centralisation
Where a business has its own organisation of management at one central head office
Decentralisation
Where a business divides the orgainsation of its business into areas
Business will have separate budgets for each area
Disadvantages of tall structure
Communication and decision making slow as more people message has to travel through
Recruitment
Process of finding and hiring the best qualified candidate for job opening
Skill gap
Difference between skills the business wants and the skills the employees have
Internal recruitment
Attracting staff already working in the business to apply for new job
How do internal recruitments attract employees
Newsletter
Internet
How do external recruitments attract employees
Adverts
Newspapers
Recruitment agencies
Job analysis
When a business gets information about a job vacancy to make sure the managers of the business know the type of person they need to recruit
What can job analysis be used to identify
Job duties
Salary level
Minimum requirements
Interview questions
Person specification
This document provides information about the type of person the business wants to hire
What does person specification outline
Personal qualities
Qualifications
Work experience
Skills
Advantages of effective recruitment process
High productivity as employees with correct skill set and experience for job more likely to be productive
High quality output
