Billing Flashcards

Question

Billing Document: TextDetermProcedure and Text determ.proc.item

Answer 1

Assigned to the billing document header

Answer 2

* F1, order-related * F2, delivery-related invoice * F5, Pro forma invoice for sales orders * F8, Pro forma invoice for deliveries * G2, Credit memo * L2, Debit memo * RE, Credit for returns * S1, Cancellation invoice * S2, Cancellation credit memo * IV, Inter-company billing

Answer 3

It's necessary to maintain the copy control rules for all standard document types Item categories in billing documents are copied from the previous document There are no settings to make for the item category in the billing document Copy control rules must be defined at header and item level

Answer 4

Billing type F8 Invoice that does not post any financial amounts into any general ledger Used for information purposes only

Answer 5

Billing type S1 Used when a billing document has errors in it, so original needs to be cancelled and recreated Illegal in some countries

Answer 6

Represents an internal invoice used between two company codes belonging to the same business Inter-company refers to a sales transaction where more than one company code belonging to the business is used in the process Intra-company sales refers to a transaction within one company code

Answer 7

Invoices can be accumlated and created collectively System can combine multiple deliveries/sales orders into one invoice Done by using a combination of the factory calendar assigned to the payer master record and the billing copying rules

Answer 8

* **Sales documents to billing document**, Used for credit memos and debit memos that have no delivery documents * **Billing document to billing document**, Used by the system to determine copying control, for example, between an invoice and an inter-company invoice * **Delivery document to billing document**, Most widely used, covers the standard sales process

Answer 9

A number which is the key to a routine

Answer 10

Used to redetermine the export control (foreign trade data) automatically in the billing document

Answer 11

Passed to accounting For self-billing, the value "C" is used meaning the delivery number is used as a reference. This also means that the delivery number will be passed to accounting as the reference field. Thus the system cannot combine deliveries as it does in a collective invoice as it does not know what number to use as a reference.

Answer 12

Similar to reference number This field is represented as the "assignment number" in the table VBRK

Answer 13

Used to determine the quantity of items to be invoiced

Answer 14

Used to update the open/remaining quantity or value in the source document

Answer 15

Determines what type of pricing the system is to automatically use

Answer 16

Used to cumulate sub-item costs into the main item cost Ex. you have a delivery with an item that is free of charge and not relevant for billing, but is a sub-item of a main item

Answer 17

Used to determine where the pricing conditions are sourced Generally left blank, resulting in the copy being determined from the sales document

Answer 18

Used the same way as in the sales and delivery process--that is, all elements requested by the requirement must be fulfilled in order for the billing document to be created

Answer 19

The data that is important to whatever key is in this field VBRK table contains billing header data VBRP contains billing item data

Answer 20

There's a field, ZUKRI, in the table VBRK ZUKRI holds 40-characters. The input in ZUKRI for a given record, is compared with the ZUKRI for another record, if these two values are not equal, the document will not be combined

Answer 21

Used by large automative companies Process whereby a company who purchases your goods sends you an invoice, which actually represents the invoice you intend to send them for the goods you sent them

Answer 22

LIsts of billing documents (individual and/or collective) that are combined into one document for a particular payer Two types * LR, invoices and debit memos * LG, credit memos Has header and item data Can't change info of the invoices once on an invoice list

Answer 23

* An invoice list type must be assigned to each billin gtype that you want to use to process invoice lists * Copying control requirements must be maintained between the billing document and the invoice list document * Should a factoring discount be used, use condition type RL00 and the factoring discount tax condition type MW15 must be maintained and placed in the pricing procedure * Customer calendar must be defined specifying dates on which invoice lists are to be processed. * Output condition records for condition types LR00 and RD01

Answer 24

**Milestone billing**, final billing in full at a particular milestone according to itmes sold or services rendered Ex. A project milestone, such as the completion of an artchitet's blueprint for which the service is invoiced An amount distribued between dates until total value is billed **Periodic billing**, uses a predefined date proposal, which bills the customer at periodic intervals Ex. Billing for rental of an object Bills total amount for each date until a predefined end date is reached

Answer 25

Date settings are not actual dates, but date rules Start date, rule representing the contract start date End date. rule representing the contract start date

Answer 26

Not the end date of the billing plan, but the last day that the billing plan will use to bill

Answer 27

Date rules, used to further restrict the start and end dates of the billing plan dates

Answer 28

Next bill date, the rule for how next bill date is determined Deviation billing date, rule that may be set to determine if the customer is billed, for example, two days prior to the billing date determined by the system

Answer 29

Used to set the deadlines to be created automatically in the sales order

Answer 30

indicates whether the system should bill in advance. Should this indicator not be set, the system will automatically bill in arrears.

Answer 31

Used to automatically create a credit memo should the end date of the bill plan move closer to the start date and for which a billing date has already been or is about to be executed.

Answer 32

One can define which screen the system uses to display as its overview screen for a billing plan by setting the default FCODE

Answer 33

Usually set as "Today's date" (the date of the document) and the reference bill plan number, which refers to the standard billing plan or invoice plan as configured in the PS module

Answer 34

Uses value of "01" for milestone billing to determine the date proposals.

Answer 35

Billing rule, used by the system in takeing the full billing amount, and dividing it up into partial amounts Fixd date, used to inherit the dates from the settings of the billing plan in PS. Can put "0" if you wish to use a fixed date that does not fluctuate with the project milestones. Billing block used to set a billing block against all dates. Block is removed automatically when PS confirms tha t a milestone has been reached.

Answer 36

Milestone Billing has an allocation for date proposals. These milestones are defined in the settings on the maintain date proposals for billing plan types screen.

Answer 37

An agreement between the business and a customer Takes the form of a special discount paid retroactively (after the fact) to the customer Based on the sales volume for the customer over a specific time period Has separate condition records for each product the customer buys. These condition records specify the rebate amount or percentage due to the customer for each product Settled once a credit memo is issued to a customer for the accumulated rebate total

Answer 38

* Group Rebate, 0001 * Material Rebate, 0002 * Customer Rebate, 0003 * Herarchy Rebate, 0004 * Independent of Sales Vol. 0005 * Exp. Group Rebate, 00E1 * Exp. Material Rebate, 00E2 * Exp. Customer Rebate. 00E3 * Exp. Hierarchy Rebate, 00E4 * Exp. Revenue Indepenent, 00E5

Answer 39

This is not a condition type, nor the same condition type used in pricing Usually has more than one condition type assigned to it, but it's possible to have only one assigned

Answer 40

Determines the level of detail one sees when displaying totals for a rebate agreement

Answer 41

Sales document type assigned to the rebate agreement. The sales document type assigned, should have the order-relevant billing type assigned SAP standard rebate billing type B4, and rebate sales document R4

Answer 42

Should you wish to make manual payments of the rebate to the recipient

Answer 43

When a manual payment is carried out, the system automatically creates a credit memo request of the type specified in the partial settlement field for the sepcified amounts. Make sure the credit memo request type is assigned an order-relevant billing type SAP standard partial settlement document type R3 and associated order related billing type B3

Answer 44

Check this field, it ensures the system will reverse the accurals up to the amount specfified in the manual payment. If the accurals are not as high as the payment to be made, the system will reverse whatever accurals it has

Answer 45

You must ensure the credit memo request for final settlement is assigned to the final settle field Make sure the credit memo request has the associated order-relevant billing type assigned SAP standard credit memo request B1 with billing type B1

Answer 46

Status the rebate agreement must reach before the final settlement may be carried out

Answer 47

Assigned to rebates agreement Also used in sales deals If you create one by copying another, the system does not copy the associated assignments of condition types. You need to make all the necessary assignments manually.

Answer 48

Cntr, Counter number column, represents the access steps or the sequence in which the condition types will be determined No. column, actually equal to the pricing condition table number

Answer 49

Agreement types, can be rebate agreements or sales deals or promotions. You are to assign them to the relevant condition type group.

Answer 50

Indicates if the condition is dependent or independent of sales volume

Answer 51

Actually the accurals correction procedure, indicates if accurals must be corrected when a partial rebate payment has been made

Answer 52

Rebate condition types must have an account key assigned to them in the pricing procedure used by the sales document type for orders and billings One account key is assigned for revenues and teh opposite account key is assigned for accurals. These account keys are assigned individual genral ledger accounts.

Answer 53

Additional field that SAP offers in order for you to group together certain materials This grouping allows you to use this field and its value in a condition record as opposed to listing materials individually

Answer 54

Important for rebates for which a material group is used instead of a material If you use a rebate agreement that does not use materials as the basis, but instead a customer and a material group, you would need to define a material the system can use in order to process relevant credit memo requests. The system would take all necessary data from this material for the settlement field to create the credit memo requests and thus the credit memo

Answer 55

You can create a rebate agreement with a validity period starting in the past

Answer 56

Used to settle retroactive rebate agreements

Answer 57

* New rebate relevance of sales organizations * New rebate relevance of billing types * New rebate relevance of payers * Creation or inclusion of new accesses for rebate processing

Answer 58

Occurs when a sale occurs and the sales organization belongs to a different company code than that of a delivering plant Ex. Sales org 3001 belongs to company code 3000. 3001 creates an order, and uses the delivering plant XXX which belongs to company code 1000. 3001 invoices the customer of the order, system simultaneously creates an inter-company billing document. The inter-company invoice is sent from plant XXX to 3001. Two billing documents are created.

Answer 59

Stock transfered between company codes Ex. Company code 3000 has plant 3000 creates a purchase order sotck from plant 1000 based in company code 1000. Stock is delivered to plant 3000. Company code 1000 creates an inter-company invoice and bills company 3000 for the stock

Answer 60

You need to define which sales document types may be used in conjunction with inter-compay sales. SAP standard for inter-company sale billing document type is IV

Answer 61

You assign a sales area to a delivering plant, the plant uses this to process inter-company billing

Answer 62

Internal customer number represents which sales organization is to be invoiced in inter-company sales processing

Answer 63

Enterprise structure must be maintained correctly Inter-company customer numbers must be assigned to the relevant sales organizations Delivering plant must be assigned the sales organization The material sold must exist in the original and delivering plant The sales order must be relevant for inter-company sales and have an assigned billing document type Copy control rules must be defined between the standard invoice Pricing procedure may have a special condition type assigned to it. This special condition type may represent the price to the inter-company sales organization. Or it may represent a special discount offered to the inter-company sales organization for the materials sold. SAP standard inter-company condition types * **PI01**, Represent inter-company price as quantity dependent * **PI02**, Represent inter-company condition as a percentage

Answer 64

Terms of payment the company offers the customer Dunning, the customer is sent letters in a level of severity in accordance with the time period that he has not responded or paid