Logistics Execution Process

Question 1

Delivery Process

Answer 1

A continuation from the sales process

Generally used in outbound processing to move goods from the plant to the shipping vendor to the customer

Returns process of inbound deliveries is also included\

Delivery document can be created with reference to a sales document i.e. order, scheduling agreement, inbound return sales document

Question 2

Delivery Document Configuration

Answer 2

Delivery Document type similar to a sales order document type

The output of an SAP delivery is a goods movement

Delivery Document type has fewer control settings than a sales document type

Question 3

Document Category

Answer 3

Identifies what document type is being used

Used in internal table controls, for example, to determine system responses and messages

Question 4

Number Systems

Answer 4

Here you assign the particular number range that your delivery will follow as well as the item increment in the delivery document type

Question 5

Order Reference

Answer 5

Allows you to set up required order to be associated with the delivery type

If you want to create a delivery without reference to an order, you use a “pseudo-order” type

Question 6

Dcoument Content

Answer 6

Most fields in this section are configured in another screen. Mostly determined in individual settings that are then carried over to the delivery docuemnt type.

Controllable fields

• Delivery split according to warehouse
• Delivery split accoridng to additional partners
• Rescheduling
• Automatic packing indicators
• The general packing material item
• Distribution mode

Question 7

Document content: Stor.loc.rule

Answer 7

Storage location rule specifies how the system determines the picking/storage location when you create a delivery without entering a picking/storage location for the item

If storage location rule is MALA, then, Determined = shipping point + plant + sotrage condition

Question 8

Document content: OutputDet.Proc.

Answer 8

Used by the system in allocating output to the delivery document type

Question 9

Document content: TextDetermProc.

Answer 9

Used by the system to determine where texts are allocated from in the delivery

Question 10

Document content: Doc.stats.group

Answer 10

Updates the logistics information structures (LIS).

Not possible to assign a value here. You are able to assign a value to the delivery document type in the control settings for LIS

Advisable to assign a stats group value to those deliveries and delivery items that do not contain a reference

Question 11

Document content: Delivery split per warehouse number

Answer 11

Items belonging to different warehouse numbers will be split into different deliveries. You can also force a delivery split by partners by setting the delivery split part part checkbox.

Question 12

Document content: Applicaton

Answer 12

Used by the system to allocate output–for example. whether the output is used for sales orders or for delivery documents

Question 13

Document content: Partner determination

Answer 13

Not available to set in the delivery docuemtn type

It is set in the assignemtnet of documents types to the partner determination procedure

Question 14

Document content: Rescheduling indicator

Answer 14

Used to control the rescheduling of backlog deliveries

Question 15

Document content: Automatic packing indicator

Answer 15

Controls if the packing proposal should be adhered to and the items in the delivery automatically packed or not.

Question 16

Document content: Distrbtn Mode

Answer 16

If you use a decentralized warehouse mangement system, you will wish to update the system automatically

Question 17

Document content: Gen. pack.matl item

Answer 17

If you permit the delivery document type to automatically create packing items based on configuration for packing then check the generate packing material item checkbox.

Question 18

Transaction flow: sequence group

Answer 18

Used to determine the screens and the sequence in which the SAP system should display them for a certain delivery type

Question 19

Transaction flow: Display range

Answer 19

Controls the data display for the delivery items. Ex you can limit the display to only the main items and to suppress all items dependent on main items

Question 20

Standard delivery document types

Answer 20

• LF, standard delivery
• LO, delivery without reference
• LR, returns delivery
• RL, returns delivery from a purchase order
• NL, Replenishment delivery

Question 21

Delivery item categories and determination

Answer 21

Controls how the item is to behave in the document type

Generally, has the same naming convention as the sales document item category from which it is determined, but has its own control features

Question 22

Defining delivery item category determination

Answer 22

If order item or schedule line is copied into a delivery, Item category used in sales order is copied to delivery

Items not copied from orders in the delivery, item category is determined by the delivery item category determination table which calculates as such, delivery type + item category group of the material + usage of item + item category of the higher level item

If item category is copied from sales order, a schedule line category must still be maintained for system to propose the correct goods movement type, and subsequent financial postings for the goods movement

The delivery item category determination is

Question 23

Defining a delivery item category Cont’d: Mat.no.’0’ allowed

Answer 23

Used to permit the item to be created without having a reference to a material reference

Used for text items, where one creates a line item with a special item category and types text in the description of the material description

Question 24

Defining a delivery item category Cont’d: ItemCat. stats. group

Answer 24

Used to generate stats in the logistics information system

Question 25

Defining a delivery item category Cont'd: Stock determination rule

Answer 25

Used in conjunction with the stock determination group to determine the stock strategy

Question 26

Defining a delivery item category Cont'd: Check quantity 0

Answer 26

Specifies whether you can create an item that has a zero quantitity and, if you do, how it is to react with a warning or error message or no message at all

Question 27

Defining a delivery item category Cont'd: Check minimum quantity

Answer 27

Check carried out against the minimum delivery quantity on the material master record and the customer material information record. The response from the system can be a warning or an error message

Question 28

Defining a delivery item category Cont'd: Check overdelivery

Answer 28

Used to display a warning message or an error message should the delivery quantity exceed the limit inthe customer material information or the sales order quantity

Question 29

Defining a delivery item category Cont'd: AvailCkOff

Answer 29

Allows you to turn off the availability check for a delivery item

Question 30

Defining a delivery item category Cont'd: Rounding

Answer 30

Used to determine if the system should round up, round down, or leave the results as they are in cases such as the correlation of multi-level bills of material in the delivery if the non-availability of a particular BOM in another partial BOM were to cause decimal positions. This would only impact you if you were using large numbers with individsble partial quantitites in a BOM

Question 31

Defining a delivery item category Cont'd: The relevant for picking indicator

Answer 31

Used to switch on picking relevance for a particular item Not needed for non-stock, value and service items

Question 32

Defining a delivery item category Cont'd: Storage location required

Answer 32

Indicates a storage location must be entered for this item before the delivery can be completely processed

Question 33

Defining a delivery item category Cont'd: Determine Storage Location

Answer 33

Indicate automatic determination of the storage location for the delivery item

Question 34

Defining a delivery item category Cont'd: Don't check storage location field

Answer 34

Used to stop the system from checking that the material exists in the storage location that was determined

Question 35

Defining a delivery item category Cont'd: No Batch check field

Answer 35

Ensures the system does not check to determine if the batch entered in the delivery line item exists in the system or not

Question 36

Defining a delivery item category Cont'd: Automatic Batch Determination field

Answer 36

Tells the system to carry out automatic batch determination in the delivery for this line item

Question 37

Defining a delivery item category Cont'd: Text Determination Procedure field

Answer 37

Not maintable

Question 38

Defining a delivery item category Cont'd: Standard Text

Answer 38

Not used in ERP ECC6

Question 39

Delivery Due List

Answer 39

Used to create delivery documents en masse automatically as opposed to individually Many companies have a specific shipping point for their delivery due list to create emergency deliveries. A variant is created for this specific shipping point and executed on a much shorter time scale than ordienary delivery document creation. Some contries don't allow one sales order to be split among many deliveries nor many orders in one delivery

Question 40

Shipping point determination

Answer 40

Independent organizational units that are linked to a plant and represent the point of dparture or receipt of materials Plant can have many shipping points Delivery is created from one sole shipping point

Question 41

Shipping point determination cont'd

Answer 41

Location from which a delivery orignates Can be a phsyical or systemic location No delivery can be made without a shipping point Determined by the system = the shipping conditions + loading group + delivering plant

Question 42

Configuring the shipping point determination

Answer 42

Shipping condiditons, entered in the customer master record in the shipping screen and in the sales document type. These settings then copied into the sales document during order creation and are used to determine the shipping point. May be manually changed in the sales order, or may be defaulted to a particular sales document type. If defaulted to a particular sales document type, system will ignore the setting on the customer master recrod

Question 43

Configuring the shipping point determination cont'd

Answer 43

Shipping conditions defeined by sales document type override shipping conditions automatically proposed by the system from customer master record Ex. returns processing a returns delivery must be made with a shipping point that represents the incoming goods.

Question 44

Defining loading groups

Answer 44

Loading groups are used in the determination of the shipping point and is copied from the material master record Delivery is not possible without a loading group, so should be made mandatory in material master record

Question 45

Delivery Creation Process

Answer 45

* Can be created three ways * Individually via the menu path * From a sales document * via the delivery due list

Question 46

Picking and interfacing with warehouse management

Answer 46

PIcking is the process in which the stock is selected from the storage facility to fulfill a delivery. One needs to pick the correct quantity of the right items for the delivery. Not all items are relevant for delivery Picking is always carried out from a particular storage location.

Question 47

Picking Item Categories

Answer 47

You indicate which item categories are relevant for picking when defining the deliery item category or in picking

Question 48

Interface with warehouse management

Answer 48

If a warehouse in SAP has been defiend and assigned a storage location and you use this storage location in a delivery, you must use warehouse management to do the picking Should picking be done using warehouse management, once the delivery is created, you need to create a transfer order.

Question 49

Warehouse management placing goods process

Answer 49

1. Process for placing goods 2. Goods are received into the interim storage area for goods receipts 3. Transfer order is created in WM to move goods into the warehouse (tells staff where to put goods) 4. Once goods place in correct location, transfer order is confirmed, which tells SAP that the goods have been moved out of the interim storage area

Question 50

Warehouse management extracting goods process

Answer 50

1. Create transfer order 2. SAP will choose stock from the warehouse to be delivered (choice based on a number of inventory methods such as LIFO (last in, first out) and FIFO (first in, first out) ) 3. Transfer order instructs warehouse staff where to get stock and to deliver it to the interim storage area for goods issues. 4. Once all stock has been picked, transfer order is confirmed, which informs system that stock has been taken out of the warehouse and made available for loading If you created the transfer order from a sales delivery, SAP will confirm that the delivery has been picked when you confirm that you have fulfilled the stock quanitity in the transfer order

Question 51

Determining Storage/Picking Locations

Answer 51

Picking location, an area in which all picking is carried out in the same manner. Copied into the delivery header data. Storage condition refers to the storage of the material in the plant or warehouse. Found on the plant data/warehouse 1 of the material master record. Storage condition field + plant + shipping point = storage location determination Picking location carried out from storage location

Question 52

Backward and Forward Scheduling

Answer 52

Backwards scheduling. process of scheduling the business process from the requsted delivery date backward in order to meet a specified delivery date If system finds that materials will not be available until later date after order, system carries out forward scheduling. Forward scheduling, projecting the earliest possible delivery date based on the scheduling of the business processes from the material availability date forward.\

Question 53

Scheduling Times

Answer 53

Transit time, time it takes for movement of materials to customer's site, point a to point b Transportation lead time, time taken to schedule the containers, shipping companies, etc to move materials Shipping point and loading group used to determine loading time Route is used to determine the transportation lead time and transit time for transportation scheduling

Question 54

Delivery Blocks

Answer 54

Block the delivery from being created, and can lock available stock from being assigned to a sales document

Question 55

Blocking reasons

Answer 55

Shipping or delivery blocks are commonly used and may be manually entered or automatically proposed in the sales order and delivery documents

Question 56

Delivery Block info

Answer 56

Once set, delivery blocks must be removed manually from the sales order A delivery block at header level of a sales document blocks the confirmation and sets it to 0. The requirement is there, but ATP quantities are not consumed. Delivery block at a schedule line of a sales document does not block confirmation. Ther requirement is there, and ATP quantities are consumed.

Question 57

Delivery blocking: Header level

Answer 57

Delivery blocking at header level of a sales document, is only effective if the respective delivery document is assigned the same billing block

Question 58

Delivery Blocking: Schedule line level

Answer 58

Delivery blocks manually entered in the sales document at the schedule line level Always effective whether delivery block assigned to the delivery document type or not Not copied in to the sales document item level, so only effective at the schedule line level

Question 59

Delivery blocks at the customer/header level

Answer 59

You can block a customer for a particular sales area or all the sales area for which a customer belongs to. This block is copied into the sales area

Question 60

Packing

Answer 60

Packing is carried out at the item level. One can determine that it is mandatory for a specific item to be packed A packed item can be packed further into a handling unit which can also be packed further. Some items are relevant for packing, some cannot be packed and others can. This is defined by item categories.

Question 61

Packing Requirements

Answer 61

Work the same as other requirements, a criteria stipulated must be met in order for packing to be carried out.

Question 62

Returnable Packaging

Answer 62

Packaging that must be returned, if not, business can bill the customer

Question 63

Special Stock: returnable packaging

Answer 63

Stock you deliver incorporates packaging materials. There is no special sales document required, Packaging material master record uses the material type VERP for packaging and the item category group LEIH (SAP standard) Returnable packaging works like a standard material, therefore you must define an item category, TAL SAP standard LAN, SAP standard for returnable packgaging pick up LNN, SAP standard for returnable packaging issue

Question 64

Special stock partner

Answer 64

Partner assigned to the customer master record in the sales order

Question 65

Routes

Answer 65

Regular routes used to ship goods to customer Route determination automatically proposed for each sales document item in sales order. Assign specific route with transportation legs using different shipment types and carriers. Route determination can be redetermined in the delivery Defined with associated route stages and transportation connection points

Question 66

Modes of transportation, Shipping types, Shipping type procedure group and Transportation connection points

Answer 66

Shipping type, vehicles used to trasnport the materials Modes of transport are the types of transportation used to transport the mateerials, i.e. road Shipping type procedure group, used to calculate the cost relating to the transportation Transportation connection points, define where transportation types connect i.e. airports, railwway stations, border crossings

Question 67

Route Determination

Answer 67

Occures in the system based on... * Country and departure zone * Country and receiving zone of the Ship-to-party * Shipping conditions as in the sales order * Transportation group of the material master record * The weight group

Question 68

Route Determination Cont'd

Answer 68

A country is divided into transport zones. A customer exists in a transport zone and so does a shipping point. SAP determines the route for moving from a shipping point in one zone to the customer in the other zone. Country key, determines what departure zones are allowed to select from Transportation group is a pre-req for the determination of the route (should be a mandatory field for the material master record)

Question 69

Shipping Conditions

Answer 69

Held on the customer master record Used to define the route determination as well as used in determining the shipping point

Question 70

Shipping weight groups

Answer 70

Used to refeine the route determination in the delivery Some routes are more expensive based on the weight and method of transportation

Question 71

Posting Goods Issue in the Delivery

Answer 71

Causes the goods to be transferred into the hands of the carrier. Once post, system updates numerous records. Causes the system to update the stock quantities. System updates the posting to the general ledger accounts System updates the requirements in the stock requirements list. System updates the deliveries relevant for billing, adding, if billing-relevant to the billing due list. Can be reversed