Block III Flashcards
(125 cards)
1
Q
AFI 38-101
A
MANPOWER AND ORGANIZATION
2
Q
DAFMAN 65-605
A
BUDGET GUIDANCE AND TECHNICAL PROCEDURES
3
Q
AFI 36-2803
A
MILITARY DECORATIONS AND AWARDS PROGRAM
4
Q
DAFMAN 36-2806
A
MILITARY AWARDS: CRITERIA AND PROCEDURES
5
Q
AFI 36-2406
A
OFFICER AND ENLISTED EVALUATIONS SYSTEMS
6
Q
Table 2.2 Preparing AF Form 931
A
Airman Comprehensive Assessment (AB thru TSgt)
7
Q
Table 2.3 Preparing AF Form 932
A
Airman Comprehensive Assessment (MSgt – CMSgt)
8
Q
Table 2.4 Preparing AF Form 724
A
Airman Comprehensive Assessment (Lt thru Col)
9
Q
Table 3.1
A
Instructions for Preparing an Officer ALQ Evaluation (Output Product)
10
Q
Table 3.2
A
When to Prepare Officer Evaluations (Lt thru Colonel)
11
Q
Table 3.3
A
Static Close-out Date Chart for Officers
12
Q
Table 4.4
A
Static Close-out Date Chart for RegAF, Active Guard Reserve, and Stat Tour
13
Q
Table 4.9
A
Instructions for Preparing an Enlisted ALQ Evaluation (Output Product)
14
Q
Table 5.1
A
Instructions for Completing the DAF Form 77, Letter of Evaluation (See Note 5)
15
Q
Table 5.2
A
When to submit a Letter of Evaluation
16
Q
Table 8.1
A
Instructions for Completing DAF Form 709, Promotion Recommendation
17
Q
AF Form 715
A
Officer Performance Brief (O-1 thru O-6)
18
Q
AF Form 716
A
Enlisted Performance Brief
19
Q
AF Form 724
A
Airman Comprehensive Assessment Worksheet (2Lt thru Col)
20
Q
AF Form 724-A
A
Airman Comprehensive Assessment Addendum
21
Q
DAF Form 709
A
Promotion Recommendation (Officers)
22
Q
DAF Form 911
A
Enlisted Performance Report (MSgt thru SMSgt)
23
Q
DAF Form 910
A
Enlisted Performance Report (AB/Spcl thru TSgt)
24
Q
DAF Form 912
A
Enlisted Performance Report (CMSgt)
25
AF Form 931
Airman Comprehensive Assessment Worksheet (AB thru TSgt)
26
AF Form 932
Airman Comprehensive Assessment Worksheet (MSgt thru CMSgt)
27
DAFI 36-2502
ENLISTED AIRMAN PROMOTION AND DEMOTION PROGRAMS
28
Table 2.1
Minimum Eligibility Requirements for Promotion
29
Table 2.4
Calculating Points and Factors for Promotion to SSgt and TSgt
30
Table 2.5
Board Score Calculation for Promotion to MSgt, SMSgt, and CMSgt
31
AF Form 1206
Nomination for Award
32
What is the purpose of the evaluation system?
-Performance
-Establish a reliable, long term, cumulative record
-Promotion/Position opportunities
33
AF Form 1566
WAPS Test Verification
34
What does the evaluation system focus on?
Performance.
35
What are general guidelines regarding evaluations?
- Evaluations are “Controlled Unclassified Information” forms and must be marked, protected, and accessed accordingly.
- Do not enter classified information in any section of the evaluation. If an entry would result in the release of classified information, use the word "Data Masked" in place of that entry
- All evaluations will be completed in myEval. The AF Form 715 and AF Form 716 will be used by exception only
- Include at least one performance statement in each section of the evaluation being accomplished.
- Do not underline, capitalize, or use bold print, unusual fonts or characters, multiple exclamation marks, or headings to emphasize comments, except as required to identify proper names or publication titles.
- Handwrite evaluations when no other means are available and authorized by AFPC Promotions, Evaluations and Recognitions Policy Branch (AFPC/DP3SP) or ARPC/DPTSE.
- Nicknames and Acronyms.
- Nicknames that are a form of the ratee’s name, to include middle names, are permitted.
- Limit the use of acronyms and abbreviations.
- Send requests for deviations or waivers through the wing commander or the comparative level to their MAJCOM.
- Waivers are processed in accordance with DAFMAN 90-161 except as noted below.
36
What is the purpose of a Performance Feedback Assessment (PFA)?
A performance feedback assessment is a formal, two-way communication between a rater and ratee to discuss standards, responsibilities, expectations, and goals.
37
What is the Ratee's responsibilities?
- Know when formal feedback sessions are due.
- When needed, request a “Ratee Requested” feedback session from the rater. If a ratee requests a feedback session, the rater will provide one within 30 calendar days of the request.
- Provide timely notification to the rater.
- Complete Section III on their own and review Section VII (AF Form 724), Section IX (AF Form 931), or VIII (AF Form 932) in preparation for the feedback session.
- Sign the feedback indicating the date the supervisor conducted the feedback.
38
What is the Rater’s (Supervisor) responsibilities?
- Know when formal feedbacks are due
- Understand, demonstrate, and communicate Air Force standards and expectations such as those outlined in the Enlisted Force Structure.
- Provide effective assessments by being realistic, honest, and timely.
- Provide the original completed and signed assessment to the ratee.
- Retain a copy of the signed and dated assessment.
- Feedback sessions are a communication tool and are not to be used to discover or document behavior which may result in administrative or judicial action.
- Provide the ratee with information on Air Force benefits by referring them to the MyAirForceBenefits website (https://www.myairforcebenefits.us.af.mil). (T-3)
- Include expectations to ratees for contributing to a healthy organizational climate for Airmen up to the grade of SrA.
39
What is CSS' responsibilities?
The commander’s support staff (CSS) and servicing military personnel flight (MPF) work together to manage the evaluation system and monitor suspenses.
40
Who is required to have a Professional Feedback Assessment (PFA)?
Performance feedback assessments are mandatory for all RegAF and ARC Airmen, airman basic through colonel.
41
When are computer-generated notices received for PFAs?
The rater should receive a computer-generated notice 30 calendar days after supervision begins and again halfway between the time supervision began and the projected performance report close-out date.
42
Which forms are used to document a PFA?
- For second lieutenant through colonel, use AF Form 724. See Table 2.4 for instructions.
- For MSgt (including selects) through CMSgt, use AF Form 932. See Table 2.3 for instructions.
- For AB through TSgt, use AF Form 931. See Table 2.2 for instructions.
- For SNCOs, raters have the option to use the AF Form 724-A as an informal guiding document to supplement performance feedback. For officers in the grade of second lieutenant through colonel, raters will use the AF Form 724-A in addition to the AF Form 724.
- The AF Form 724-A is designed to guide raters and facilitate discussion when providing constructive feedback to their ratees. The addendum should be used in conjunction with the primary AF Form 724 and AF Form 932, not in lieu of it.
43
Who can access a member’s PFA form?
CSS, first sergeant, squadron/group/wing commanders or equivalent, HLR, functional examiner/Air Force advisor (when applicable), and MPF personnel are authorized access to the performance feedback assessment.
44
What are evaluations used for?
Evaluations are used to determine selections for promotions, job and school recommendations, career job reservations, reenlistments, retraining, and assignments.
45
What forms are used for Enlisted Performance Brief (EPB)?
All enlisted members will use myEval. AF Form 716 will be used by exception only.
46
What Table Provides the Instructions for Preparing an Enlisted ALQ Evaluation (Output Product)?
Table 4.9
47
When are EPBs accomplished?
All enlisted personnel in the grade of SrA through CMSgt will receive an evaluation as of the appropriate SCOD for their grade.
ABs, Amn, and A1Cs will receive an evaluation upon completing a minimum of 36 months time in service (TIS) as of the SrA SCOD, 31 March.
48
What is a Static Close-Out Date (SCOD)?
The date that all officer and enlisted evaluations will close-out for a specific grade.
49
SCOD SrA and Below
31 March
50
SCOD SSgt and SSgt selects
31 January
51
SCOD TSgt and TSgt selects
30 November
52
SCOD MSgt and MSgts selects
30 September
53
SCOD SMSgt and SMSgt selects
31 July
54
SCOD CMSgt and CMSgt selects
31 May
55
Are evaluations optional for members with an approved separation or retirement date?
Yes.
Annual evaluations are optional for members with an approved effective date of separation or retirement that is prior to the next SCOD.
56
What is the purpose of an Officer Performance Brief (OPB)?
Evaluations are used to document performance and potential as well as provide information for making a promotion recommendation, selection, or propriety action.
57
Who requires an officer performance brief (ALQ Evaluation)?
All RegAF and below not being evaluated using a DAF Form 475, and ARC colonels (except brigadier general selects)
58
What is the table that determines when to prepare an OPB for Regular Air Force (RegAF) Officers?
Table 3.2
59
What is the static close out date for a Major?
31 May
60
What is the accounting date for a 2d Lt?
03 July
61
How many days of supervision do officer need to have for an OPB?
There are no minimum days of supervision to prepare an evaluation.
62
When will an officer’s annual brief close out?
Officers’ reports will close out on the appropriate SCOD for the officers’ grades.
63
What Form is an officer performance brief (OPB) completed on?
AF Form 715
64
Based on the Total Force Evaluations Guide, what roles do the CSS have in the evaluations process?
Advertise the evaluations program/process to unit members.
Administer the unit evaluations program for the Commander.
CSS Technician will aid the Rater in completing coordination of all evaluation reports to include reassigning evaluations struck at an unavailable user.
Assist evaluators and coordinators in resolving problems associated with the evaluations program/process.
Provide guidance in preparing rebuttal comments when an evaluation is considered a 'Referral' report.
Produce and evaluation report from myEval for review of the current status of Wing OPBs/EPBs.
Maintain wet signature copies of EPRs/OPRs (EPB/OPB) at the unit level.
Initiate the evaluation process upon notification required in myEval application.
Ensure accurate rater information is updated in MilPDS and make corrective action when inaccuracies are identified.
Ensure efficient and timely completion and delivery by the rater of all evaluations within your unit to the MPF for processing.
Serve as the primary actor to Reassign an evaluation in myEval when required due to coordinator unavailability or inaccuracy.
Assume MPF responsibilities when applicable.
65
SCOD 2d Lt and 1st Lt
31 Oct
66
SCOD Captain
31 Aug
67
SCOD Major and Lt Col
31 May
68
SCOD Colonel
28 February
69
What is the purpose of a Letter of Evaluation?
Letters of evaluation (LOEs) assist raters in preparing officer and enlisted evaluations and are most often used when the ratee is under the supervision of someone other than the official rater.
70
List the 4 Types of LOE.
Formal
Informal
Supplemental
Administrative
71
List and define the 5 Mandatory (Formal) LOEs
- Deployed Commander. Documents performance of deployed officers (RegAF, Guard, or Reserve) through the grade of colonel appointed on G-series orders to fill detachment, squadron, group, and wing commander positions for at least 45 calendar days.
- Deployment/Contingency Operations. Document performance for deployed personnel not assigned to a deployed commander’s billet when there are 60 or more days of supervision.
- PCS/PCA Departures. Document periods for ratees who will PCS/PCA prior to the SCOD.
- Period of Supervision. Document periods of supervision of at least 60 calendar days but not enough to require an officer evaluation, less than 120 calendar days of supervision.
- Separation. For A1Cs and below with less than 36 months total active federal military service, an LOE is required for separation cases involving parenthood, conditions that interfere with military service, unsatisfactory performance, or failure in the fitness program.
72
What are Informal, Supplemental, and Administrative LOEs?
- Informal LOEs – Informal LOEs, commonly known as the optional LOEs, are not filed in the member’s official records/ARMS/PRDA or attached to the completed evaluation.
- Supplemental LOEs. Supplemental LOEs are filed in the member’s official records (ARMS/PRDA), attached to the evaluation they are supplementing.
- Administrative LOEs - Administrative LOEs are filed in the member’s official records (ARMS/PRDA) to document missing, lost, removed, or voided evaluations.
73
What are the CSS responsibilities for LOEs?
- Quality review LOEs and take corrective action if appropriate.
- When applicable, make appropriate updates and forward the LOE to the rater pending the next evaluation.
- Provide LOEs to the member’s rater for use in preparing the next performance evaluation or training report. LOEs closing during the period of the performance evaluation will accompany the evaluation notice through the rating chain and remain with the notice and evaluation until received by the MPF.
- Forward LOEs to the member’s gaining MPF or CSS/HR specialist when the member departs PCS, and no evaluation was required prior to departure.
- Give the LOE to the member upon separation, retirement, or completion of the next performance evaluation. Note: LOEs closing during the period of the performance evaluation will accompany the evaluation notice through the rating chain and remain with the notice and evaluation until received by the MPF or CSS/HR specialist. Once the MPF or CSS/HR specialist determines the evaluation is acceptable for processing to file, they return the LOE to the ratee.
74
What form is used for training reports?
DAF Form 475
75
When is a training report required and not required?
- Upon completion or interruption of, or elimination from formal training or education when the scheduled course length is eight weeks or more or as authorized in this chapter when the specific course is less than eight weeks (Chaplain or Medical Programs, Squadron Officer School, and Officer Training School); AFR Air Reserve Technicians (ARTs) and ANG Military Technicians attending formal training or education in civilian status receive a TR and credit in the civilian evaluation system. Note: Only training of 20 weeks or more will be updated in MilPDS and restart the next evaluation inclusive dates.
- If the interruption or elimination from training was of no fault of the officer, a TR will be completed if the officer was enrolled in training for 10 duty days or more to document performance. If the officer was enrolled in training for 9 duty days or less, a TR is not required. However, a memorandum for record will be produced by the training squadron commander stating the interruption or elimination was of no fault of the officer and they are eligible to attend the training, provided they continue to meet the requirements.
- If the officer is at fault regarding the interruption or elimination from training, a TR is required regardless of length of time enrolled in training.
- Enlisted. DAF Forms 475 are not authorized for enlisted members.
- For self-paced courses, when the prescribed course length is eight weeks or more, regardless of the time actually required to complete the course.
76
What table can be used to assist in Completing and AF Form 475?
Table 6.1
77
Are enlisted members authorized to receive training reports?
Enlisted. DAF Forms 475 are not authorized for enlisted members.
78
What is the definition of stratification?
Stratifications serve to provide clear feedback to ratees on their overall performance in relation to a relevant peer group with similar knowledge, skills, experience, and scope of work and responsibility, and to document that performance assessment for future unit-level and enterprise-level talent management decisions.
79
What percentage of MSgts and SMSgts can be stratified by a senior rater?
The top 20% of SMSgts and top 10% of MSgts will receive a numerator and denominator stratification.
80
What section in the AFI 36-2406 discusses Authorized Evaluator Considerations and Comments?
4.15
81
What does the AFI state regarding authorized comments/considerations on EPBs?
Promotion statements are only authorized if a senior rater HLR is stratifying a SNCO as the “Top 25%” of promotion eligible SNCOs.
Promotion statements must refer to the ratee’s next higher grade.
Promotion statements on promotion selectee evaluations are prohibited.
Assignment recommendations are authorized regardless of TIG/TIS eligibility.
82
Who is the recommendation authority for enlisted promotions?
The Unit Commander serves as the recommendation authority for all enlisted promotions.
83
What are the eligibility requirements for Regular Air Force Airmen and A1C promotions?
An AB is fully qualified for promotion to Amn at six months time-in-grade. An Amn is fully qualified for promotion to A1C at ten months time-in-grade.
Initial six-year enlistees are promoted from AB or Amn to A1C upon completion of either technical training or 20 weeks of technical training (start date of the 20-week period is the date completed Basic Military Training), whichever occurs first. The date of rank for A1C is then adjusted to the date completed Basic Military Training without back pay and allowances.
The promotion authority must recommend the promotion in writing before the Airman assumes the grade.
84
What are the requirements to be promoted to SrA?
Fully qualified Airmen are promoted to SrA upon meeting minimum requirements when recommended by the promotion authority in writing, and have completed 36 months time-in-service and 20 months time-in-grade or 28 months time-in-grade whichever occurs first.
85
What is the Below-the-Zone (BTZ) program?
A one-time promotion consideration to advance to SrA six months prior to the fully qualified phase point listed in paragraph 2.2.1 above.
86
What role do commanders play in the BTZ program?
Commanders must discuss nominations with the member’s rating chain prior to making a nomination decision, regardless if the Airman is meeting a large unit (seven or more eligible), a small unit, or central base board.
Commanders use the MPF roster to verify only the time-in-grade and time-in service eligibility of each individual for the current quarter.
Host wing/installation commanders, or Senior Air Force component leads, with seven or more eligible students earn a quota (central base board or large unit) and may request a waiver to hold a “student only” below-the-zone board.
87
What is required for all A1Cs being nominated for BTZ consideration at a central base board?
AF Form 1206, Nomination for Award, is required for all A1Cs being nominated to the central base board.
88
When are Airmen identified for BTZ eligibility and selected for SrA BTZ promotions?
Airmen are identified during the processing month.
89
How do Airmen compete for promotion in the ranks of SSgt – TSgt?
SSgt and TSgt Promotions, airmen compete and test under the WAPS in the control AF specialty code held on the promotion eligibility cutoff date.
90
What catalog can eligible SSgt and TSgts find their study material reference in and where is located?
Enlisted Promotions References and Requirements Catalog
91
If a SSgt or TSgt wanted to know how to calculate Points and Factors for Promotion to SSgt and TSgt what table would they use?
DAFI 36-2502 Table 2.4
92
How are promotions accomplished for MSgt - CMSgt?
SNCO promotions are accomplished via a central board.
93
Who is the approval authority for the enlisted evaluation board and promotion policy?
AF/A1 serves as approval authority for the enlisted promotion board formal charge and promotion policy associated with convening of all enlisted promotion boards.
94
What is the AFPC/CC role?
Appoints board members for the senior NCO promotion board.
Convenes senior NCO promotion board.
Approves promotion board results.
The Executive Director assumes these responsibilities in the commander's absence.
95
What table can be used to determine the minimum eligibility requirements for enlisted promotions?
DAFI 36-2502 Table 2.1
96
Who has the authority to initiate/approve non-recommendations, deferrals, and withholds?
The action may be initiated and approved by the Unit Commander or director of civilian led units for Airmen in the grades AB - TSgt.
The nonrecommendation, deferral, or withhold can be initiated by the unit commander, but is approved by the promotion authority for Airmen in grades MSgt and SMSgt.
97
When is a promotion non-recommendation used?
Nonrecommendation for promotion should be used when an Airman’s behavior does not adhere to established standards. Promotion reinstatement is not authorized.
98
What form is used in the Promotion Recommendation Process?
DAF Form 709
99
When do MPFs send PRF notices and Master Eligibility Listings to senior raters and when do senior raters sign completed PRFs?
MPFs send PRF notices and MELs to senior raters upon receipt, approximately 120 days prior to the central selection board. Signed after the PFR cutoff date.
100
When is the PRF Cutoff Date?
This date is approximately 60 calendar days prior to the central selection board. PRFs will not be signed prior to this date.
101
In what AFI, and on what table can you find a checklist with instructions on how to complete the officer Promotion Recommendation Form (PRF)?
AFI 36-2406
Table 8.4. Instructions for Completing DAF Form 709, Promotion Recommendation, (for officers in the grade of colonel).
102
Section I on the Promotion Recommendation Form identifies what information?
Section I: Ratee Identification Data, Name, SSN, Grade, DAFSC, Organization, Command, location, PAS Code.
103
Section IV reflects what information?
Promotion Recommendation
104
How are "promote now" (PN) and "must promote" (MP) allocations calculated for the Forced Distribution (FD) authority?
Allocations are based on 5% of the total TIG/TIS promotion-eligible SrA, SSgt, and TSgt population for “Promote Now” allocations, 10% of the total TIG/TIS promotion eligible SSgt and TSgt population for “Must Promote” allocations, and 15% of the total TIG/TIS promotion-eligible SrA population for “Must Promote” allocations.
105
Who provides the actual number of PN and MP allocations to the FD authority?
AFPC
106
Which tables could you use to view allocations based on number of total TIG/TIS eligible?
AFI36-2406
Table 4.7 (RegAF Only) Forced Distribution Allocation Table (SrA) pg. 132
Table 4.8 (RegAF Only) Forced Distribution Allocation Table (SSgt and TSgt) pg. 133
107
Does a Forced Distributor have to use all earned allocations identified on the MEL?
No.
Management levels, senior raters, and FDs are not required to use all allocations if they believe the performance quality and promotion potential of Airmen in their unit does not warrant the full share of allocations.
108
Who provides and distributes the MELs to the Forced Distribution authorities identifying TIG/TIS and non-TIG/TIS eligible airmen assigned as of the accounting date?
AFPC
109
What date is used as a file freeze to determine the actual number of eligible TIS/TIG promotion eligible airmen for each forced distributor?
The Accounting Date:
The date approximately 120 calendar days before the SCOD.
110
What information is used to verify personnel on the MEL as Eligible or Ineligible?
TIG/TIS
111
What is ensured by verifying eligibility of all members identified on a MEL?
TIG/TIS
112
What makes a unit a large unit?
Large units (11 or more TIG/TIS eligible Airmen)
113
How does a large unit make the decision on who gets what promotion recommendation?
Large unit FDs are authorized to utilize the small unit EFDP process (but not participate in small unit panels) or develop their own process.
Records are scored on a best-qualified basis.
114
What is the earliest a unit can make their promotion allocation selections?
Promotion allocation selections may not be made any earlier than the day following each applicable grade’s SCOD.
115
What information is considered for the large unit forced distribution process?
Career data brief (vMPF)
Decorations
Last three enlisted evaluations (this includes the enlisted evaluation being considered for forced distribution).
116
What are the steps in the timeline for Small-Unit Forced Distribution Procedures our unit needs to be aware of?
1. Units receive initial MELs identifying whether they are considered a large or small unit as soon as possible, but not later than the applicable accounting date associated with each grade’s SCOD.
2. A final MEL will be forwarded to each unit following the applicable SCOD, finalizing the list of promotion eligible and non-eligibles. Units should adjudicate each MEL to ensure all unit promotion eligibles and promotion ineligibles are accurately captured.
3. Small unit promotion eligibles are nominated by the unit FD authority to compete for award of a forced distribution promotion allocation at the Senior Rater or Management Level EFDP
4. Once selections are made, Senior Raters or Management Levels annotate the applicable master eligibility listing, identifying those promotion eligibles selected to receive forced distributed promotion allocations and will return all individual evaluations to the owning FD authority for application of the awarded forced distributed promotion allocations and EPB signature by the responsible unit.
117
Is reenlistment a right for any individual member of the Regular Air Force, Air Force Reserve, or Air National Guard?
No
118
For Regular Air Force members, reenlistment contracts will contain what documents?
DD Form 4, (Enlistment/Reenlistment Document Armed Forces of the United States)
AF Form 901
All approved/denied reenlistment waiver memos
AF Form 1089, (Leave Settlement Option)
119
Airmen must reenlist at their home station unless which criteria is met?
Airmen must reenlist at their home station unless they are absent due to deployment, hospitalization or are in a pipeline status.
120
Are Airmen allowed to reenlist while on leave status?
No.
Airmen must be present for duty and cannot reenlist while on leave, while in a separation status or after departing their unit of assignment on terminal leave for separation.
121
When is a Regular Air Force reenlistment considered “executed”?
A reenlistment is considered executed once the Airman has been approved to reenlist (AF Form 901).
The enlistee has taken the oath of enlistment.
Both the reenlistee and administering officer have signed the DD Form 4.
122
What is the NCO Career Status Program and who is eligible for this program?
Airmen with at least 12 years TAFMS on date of discharge will reenlist for an unspecified period, and have the reenlistment term extended and aligned with the HYT.
123
Can an Airman extend their contract versus having to reenlist at the end of their enlistment?
Airman’s current enlistment period may be extended. Extension of enlistment may be voluntarily requested by Airmen.
124
How many months may an Airman voluntarily extend their contract per enlistment?
A maximum of 48 months per enlistment.
125
Where can Airmen find all valid reasons for extensions of an enlistment?
DAFI 36-2606 Table 6.2
